Venue Evaluation Matrix

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Venue Evaluation Matrix

  1. 1. Venue Evaluation MatrixEvaluation Criteria Weight Venue A Venue B Venue C NotesCapacity - Is there enough space to accomdate all of the attendees, staff and speakers?Rate on a scale (1-10) 10% 7 8 10Amenities - Is there a reception area, meeting room and dining area?Rate on a scale (1-10) 10% 2 7 7Parking - Is parking available for attendees? Are there valet services? Will buses or large vans be able to access this venue?Rate on a scale (1-10) 5% 5 8 7Prices/Fees - Is there a rental fee for the venue?Rate on a scale (1-10) 15% 10 9 7Storage - Is there room for storage prior to the event? Will the venue allow for storage prior to the event?Rate on a scale (1-10) 10% 2 7 9Branding - How much sinage will the venue allow you to use? Will you be able to place tables in main areas?Rate on a scale (1-10) 5% 7 5 7Availability - Is the location available on the dates we want? Can we set-up in advance? Are there other events occurring during our event?Rate on a scale (1-10) 10% 7 7 5
  2. 2. Maintenance - How clean is the venue in general? Are the rooms we will be using visually appealing? Are the bathrooms clean?Rate on a scale (1-10) 10% 7 8 7Food/Beverage - Is there an in house caterer? Is the cost per head for food/bev in our price range? Are there additional food/bev charges?Rate on a scale (1-10) 10% 7 9 7Technical Requirements - Is there an AV team/AV equipment available? Is this team/equipment in our budget? Is there high speed Internet?Rate on a scale (1-10) 15% 7 7 7Weighted Totals 100% 6.4 7.7 7.3

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