Warp Speed Habits: A Brain Based Roadmap to Create Habits.pdf
Event Planning Checklist
1. Event Planning Checklist
Purpose
The purpose of this tool is to provide a checklist to organize event-planning activities before, during,
and after the event.
Event Planning Checklist
Done Pre-Event Tasks Completed Notes
Invite Attendees and Send Pricing Details Enter Date
Make Reservations with Hotel/Catering etc. Enter Date
Determine Required Suppliers, i.e. Security Enter Date
Confirm Key Note Speaker Attendance Enter Date
Line up Audio/Visual Crew if recording podcast Enter Date
Determine Printing Requirements/Pricing Enter Date
Create Badges or Credential Name Tags Enter Date
Ensure Signage & Programs are Ordered Enter Date
Discuss Event Team Roles & Responsibilities Enter Date
Post Event on Website/Write Press Releases Enter Date
Confirm Attendance with Phone Follow-ups Enter Date
Review and Confirm Final Event Budget Enter Date
Done Event Tasks Completed Notes
Confirm that all equipment has arrived OK Enter Date
2. Conduct Pre-Event Meeting with Event Team Enter Date
Check Venue Rooms: ensure staffed & ready Enter Date
Find Local Restaurants/Attractions to suggest Enter Date
Conduct Registration Process & Kick-off Enter Date
Ensure all Speakers/VIPs are prepared Enter Date
Conduct Rehearsals for Speakers/Workshops Enter Date
Check sound/lights or other AV equipment Enter Date
Done Post-Event Tasks Completed Notes
Conduct Post-Project Evaluation & Budget
Enter Date
Review to determine real costs for event
Perform Tradeshow ROI Calculation Enter Date
Score Leads with Lead Scoring Index Enter Date