Deltek Insight 2012: What Your Schedule Isn't Telling You

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Deltek Insight 2012: What Your Schedule Isn't Telling You

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Have you ever made safe assumptions on your schedule only to be halfway through the project and realize that it is not executing as planned and the resources needed to execute are not available?......

Have you ever made safe assumptions on your schedule only to be halfway through the project and realize that it is not executing as planned and the resources needed to execute are not available? Join this session to learn the three things you can add to your project schedule to make them more valuable than you ever thought possible. Learn secrets from top aerospace and defense contractors as well as top IT organizations that will make your project teams more productive -- and give the project manager the critical information needed to successfully manage the project with confidence. Beginner Level.

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  • Good afternoon and thank you for joining us….My name is Kim Koster and Iam the director of Product Marketing for Deltek’s IPM suite….there are many of you on the phone that I don’t know so I will take a minute to introduce myself…I have worked for Deltek for the last year and a half….prior to that I worked for two major aerospace and defense contractors for 21+ years…my typical role in was as a business manager for portfolios of large missile and rocket motor projects….So I very much understand the challenges that the Project Controls teams have…..Today I want to talk with you about 3 things that you can put in your schedule to make it more valuable than you ever imagined…

Transcript

  • 1. What Your Schedule Isn’tTelling YouJohn Owen, Product Manager, DeltekKim Koster, Product Marketing, DeltekGC-442
  • 2. Do These Issues Keep You Awake? Do I have Is our the right Status Have I information? Right? covered my risks? Can we Can I answer deliver on my boss’s time? questions?2 ©2012 Deltek, Inc. All Rights Reserved
  • 3. You Are Not Alone - Consistent Problems Managing Programs3 ©2012 Deltek, Inc. All Rights Reserved
  • 4. The Culprit: Siloed Systems & Disconnected Processes What’s Are we Deliveries Need for the new revenue profitable are Executive- yet? impacted! forecast? Level Reports Resource Analytics Management Disconnected Customer Alert Business Support Manual email Processes not notified reports Cost Management sent of risk generated RIO Management Disparate Schedule Systems & updated Schedule impacted EAC Risk Components identified impacts - overruns ERP Schedule Management4 ©2012 Deltek, Inc. All Rights Reserved
  • 5. The Solution = Integrated Program Management (IPM)“Provides tracking and predictive information on the statusof a program or project enabling sound decision making.” Manage Reduce Increase Profit Surprises Predictability One Plan Analyze Monitor Integrated System5 ©2012 Deltek, Inc. All Rights Reserved
  • 6. What is Integrated Program Management (IPM)? The integration and execution of complex projects or programs IPM6 ©2012 Deltek, Inc. All Rights Reserved
  • 7. Plan, Plan, Plan… Then Plan Some MoreThe Project Schedule is the basis for project control andvisibility.The schedule is NO longer considered a back office tool but adocument that gives the PM all the needed data andinformation about the project.The DOD has also recognized the importance of the scheduleas many contracts have a formal DID.Cost Schedule Integration is an ANSI 748 requirement.7 ©2012 Deltek, Inc. All Rights Reserved “PMI” is a registered trade and service mark of the Project Management Institute, Inc. ©2010 Permission is granted to PMI for PMI® Marketplace use only
  • 8. Item #1 to Add to Your ScheduleThe Overall Architecture of Your Project  Make sure your schedule is coded with the following:  Integrated Master Plan (IMP) IDs  Work Breakdown Structure (WBS)  Cost Breakdown Structure (CBS)  Organizational Breakdown Structure (OBS)  Resource Breakdown Structure (RBS)8 ©2012 Deltek, Inc. All Rights Reserved
  • 9. Value of Project ArchitectureIncreased Visibility and ControlAssures that entire scope is covered in your scheduleGives all members of the project team as well as executivesaccess to the data that interests themProvides basis for robust reporting for CAM, IPTs, and theoverall project teamThe coding becomes the integration point for the costmanagement and resource management systemThe upfront effort to code the schedule and keep it up to datewill pay off in efficiency and accurate reporting9 ©2012 Deltek, Inc. All Rights Reserved
  • 10. Example of a Coded Report10 ©2012 Deltek, Inc. All Rights Reserved
  • 11. Item #2 to Add to Your ScheduleLoad Resources Associated with Each Task  Resource loading schedules is a BEST PRACTICE  Load your Resource Breakdown Structure into your schedule and use it for your:  Baseline Plan  Forecasted Plan – work remaining  What-If Scenarios11 ©2012 Deltek, Inc. All Rights Reserved
  • 12. Value of Resource Loaded SchedulesIncreased efficiency – resources and coding provides basis forautomated cost/schedule integration  Schedule driving the cost  Cost is in the right time periodsResource utilization visible on your project or across projectsReports and graphs are available for all levels of theorganizationWhat-if analysis that includes both cost and schedule12 ©2012 Deltek, Inc. All Rights Reserved
  • 13. Example of Resource Loading an Activity13 ©2012 Deltek, Inc. All Rights Reserved
  • 14. Example of Resource Capacity Planning14 ©2012 Deltek, Inc. All Rights Reserved
  • 15. Example of Resource Utilization by Employee15 ©2012 Deltek, Inc. All Rights Reserved
  • 16. Example of Resource Utilization by Project16 ©2012 Deltek, Inc. All Rights Reserved
  • 17. Item #3 to Add to Your ScheduleDecide what method of resource loading is right for yourproject type  Basic project planning (Time)  Activities and tasks are logic based  Activities are tied together and adjust to update of forecasted dates  Resources move in concert with the updated status  Most widely used method17 ©2012 Deltek, Inc. All Rights Reserved
  • 18. Example of Project Scheduling Time Activity 1 Resource 1 Activity 2 Resource 2 Activity 3 Resource 118 ©2012 Deltek, Inc. All Rights Reserved
  • 19. Item #3 to Add to Your ScheduleResource Leveling  Finite Scheduling  Utilize a common resource pool  Analyze resource demand (people and material) across a project or multiple projects  Tools today have algorithms that will allow the scheduling tool to analyze and resolve resource conflicts  Typically used in a manufacturing environment or a T&M contract where resources drive the schedule.19 ©2012 Deltek, Inc. All Rights Reserved
  • 20. Example of Finite Scheduling Time Resource 1 Activity 1 Activity 4 Activity 5 Resource 2 Activity 2 Activity 3 Activity 6 Resource 3 Activity 7 Activity 8 Activity 920 ©2012 Deltek, Inc. All Rights Reserved
  • 21. 3 Things Your Schedule Should Give YouBasis for Cost/Schedule Integration so that your schedule andcost management system are in lock-stepReports and graphs against all levels of the project structureallowing everyone to understand the status.Understanding of resource planning and utilization for theproject or the enterprise.21 ©2012 Deltek, Inc. All Rights Reserved
  • 22. Thank you!John Owen Kim Kosterjohnowen@deltek.com kimkoster@deltek.comM: 703.885.9773 M: 571.926.0619