Embrace the Cube!Nick Vlattas AIA, Chief Operations OfficerHanbury Evans Wright Vlattas + CompanyPS-153
creating, preserving and                                                          transforming enduring spacesglobal resou...
Session DescriptionEMBRACE THE CUBE!In the recent economic downturn, design professionals faced the challengeof tightening...
AgendaIntroductionDiscovering the cubeConnecting the cubeBuilding the cube• Firm performance• Project earnings• Employee t...
Discovering the CubeHarper &Shuman CFMS -1983DeltekAdvantage –1996Deltek Vision -2006Deltek Insight -2010•   Cube•   CRM• ...
Connecting the Cube    Connect to the General Ledger and    Project OLAP Cubes in the Vision    database using the Excel C...
Building the Cube    General Ledger OLAP Cube                             Project OLAP Cube       Balance Sheet           ...
Firm Performance – Balance Sheet                                                                                          ...
Firm Performance – Income StatementSelect data frompivot tableCreatecomparativereporting andmonitoring for YTDand previous...
Firm Performance – Key MetricsCreateformulas andgraphs formonitoringkeyperformanceindicators10        ©2012 Deltek, Inc. A...
Project Earnings - Summary ReportsSelect pivot tabledata to displayCreate summaryreportUpdate monthlyby changingperiod11  ...
Project Earnings - Summary ReportsSelect pivot datato analyze suchasphase, projecttype or PMperformanceand save reportson ...
Project Earnings – Detailed ReportsDrill down formore detail onprojects toincludehours, revenue, expenses, overhead, multi...
Employee Time – Utilization1. Create summary   report on total   firm hours and   labor costs for   input into KPI   calcu...
Employee Time – Labor DetailAnalyze timespent byemployees byperiod onoverhead, promotional andregularprojects15           ...
Employee Time – Project DetailReview timespent byemployees foreach period onprojects andphases16           ©2012 Deltek, I...
Budgeting & Forecasting             – Revenue Forecast1. Net revenue   forecast for next   12 months in   phases   compare...
Budgeting & Forecasting          – Marketing OutlookCRM datanot availableto theCube, butCube didinspire bettermethods fort...
Budgeting & Forecasting                   – Budget Development1. Based on prior   performance and target   objectives, dev...
Questions and Answers20    ©2012 Deltek, Inc. All Rights Reserved
Call to Action     Collaborate on Linkedin, share Cube     discoveries:     NickVlattas or nvlattas@hewv.com     See relat...
Thank You!
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Deltek Insight 2012: Embrace the Cube!

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In the recent economic downturn, design professionals faced the challenge of tightening all aspects of our business lines. From an operations perspective, we found that contract negotiation, project accounting and firm forecasting all need to be retooled in order to find success in the “new normal.” The use of data cubes, which does not require VPM, has significantly reduced the amount time preparing data for analysis and has allowed for a much deeper dive into what exactly our Vision data can tell us. New levels of truth about our firm’s performance are now available in a fraction of the time we used to spend on firm forecasting. Learn how capture deep value from your Deltek databases to position your firm on it’s path to success through the economic recovery and beyond. Intermediate Level.

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Deltek Insight 2012: Embrace the Cube!

  1. 1. Embrace the Cube!Nick Vlattas AIA, Chief Operations OfficerHanbury Evans Wright Vlattas + CompanyPS-153
  2. 2. creating, preserving and transforming enduring spacesglobal resource for higher education 2 ©2012 Deltek, Inc. All Rights Reserved
  3. 3. Session DescriptionEMBRACE THE CUBE!In the recent economic downturn, design professionals faced the challengeof tightening all aspects of our business lines. From an operationsperspective, we found that contract negotiation, project accounting and firmforecasting all need to be retooled in order to find success in the “newnormal.” The use of data cubes, which does not require VisionPerformance Management, has significantly reduced the amount of timepreparing data for analysis and has allowed for a much deeper dive intowhat exactly our Vision data can tell us. New levels of truth about our firm’sperformance are now available in a fraction of the time we used to spendon firm forecasting. Learn how capture deep value from your Deltekdatabases to position your firm on it’s path to success through theeconomic recovery and beyond. (Intermediate Level)3 ©2012 Deltek, Inc. All Rights Reserved
  4. 4. AgendaIntroductionDiscovering the cubeConnecting the cubeBuilding the cube• Firm performance• Project earnings• Employee time• Budgeting and forecastingQuestions and answers4 ©2012 Deltek, Inc. All Rights Reserved
  5. 5. Discovering the CubeHarper &Shuman CFMS -1983DeltekAdvantage –1996Deltek Vision -2006Deltek Insight -2010• Cube• CRM• Open Asset• Knowledge Architecture 5 ©2012 Deltek, Inc. All Rights Reserved
  6. 6. Connecting the Cube Connect to the General Ledger and Project OLAP Cubes in the Vision database using the Excel Connections command on the Data tab6 ©2012 Deltek, Inc. All Rights Reserved
  7. 7. Building the Cube General Ledger OLAP Cube Project OLAP Cube Balance Sheet Project hours revenue, expense Income Statement and profit Key Performance Project manager Indicators performance Revenue and Employee expense trending utilization and forecasting Employee labor Annual budgeting detail7 ©2012 Deltek, Inc. All Rights Reserved
  8. 8. Firm Performance – Balance Sheet Summary dataSummary datamined from pivottable using ExcelformulasUpdate periodsin pivot tablemonthly =VALUE(LEFT(B47,6))=SUMIFS(C$43:C$207,$A$43:$A$207,">100",$A$43:$A$207,"<110") Pivot Table and Field List8 ©2012 Deltek, Inc. All Rights Reserved
  9. 9. Firm Performance – Income StatementSelect data frompivot tableCreatecomparativereporting andmonitoring for YTDand previous yearsor quartersSnapshot report9 ©2012 Deltek, Inc. All Rights Reserved
  10. 10. Firm Performance – Key MetricsCreateformulas andgraphs formonitoringkeyperformanceindicators10 ©2012 Deltek, Inc. All Rights Reserved
  11. 11. Project Earnings - Summary ReportsSelect pivot tabledata to displayCreate summaryreportUpdate monthlyby changingperiod11 ©2012 Deltek, Inc. All Rights Reserved
  12. 12. Project Earnings - Summary ReportsSelect pivot datato analyze suchasphase, projecttype or PMperformanceand save reportson different tabsin MS Excel file12 ©2012 Deltek, Inc. All Rights Reserved
  13. 13. Project Earnings – Detailed ReportsDrill down formore detail onprojects toincludehours, revenue, expenses, overhead, multipliers and profitper phase13 ©2012 Deltek, Inc. All Rights Reserved
  14. 14. Employee Time – Utilization1. Create summary report on total firm hours and labor costs for input into KPI calculations2. Utilization reports for employees comparing direct and indirect time14 ©2012 Deltek, Inc. All Rights Reserved
  15. 15. Employee Time – Labor DetailAnalyze timespent byemployees byperiod onoverhead, promotional andregularprojects15 ©2012 Deltek, Inc. All Rights Reserved
  16. 16. Employee Time – Project DetailReview timespent byemployees foreach period onprojects andphases16 ©2012 Deltek, Inc. All Rights Reserved
  17. 17. Budgeting & Forecasting – Revenue Forecast1. Net revenue forecast for next 12 months in phases compared to target2. YTD Revenue + Forecast revenue compared to budget3. Tracking and trending of forecast data17 ©2012 Deltek, Inc. All Rights Reserved
  18. 18. Budgeting & Forecasting – Marketing OutlookCRM datanot availableto theCube, butCube didinspire bettermethods fortrackingmarketingdata18 ©2012 Deltek, Inc. All Rights Reserved
  19. 19. Budgeting & Forecasting – Budget Development1. Based on prior performance and target objectives, develop detail for budget2. Plan utilization rates for employees to create direct and indirect labor budget3. Summarize budget detail and reference to Cube reports for analysis of YTD performance19 ©2012 Deltek, Inc. All Rights Reserved
  20. 20. Questions and Answers20 ©2012 Deltek, Inc. All Rights Reserved
  21. 21. Call to Action Collaborate on Linkedin, share Cube discoveries: NickVlattas or nvlattas@hewv.com See related presentations at Insight 2012: PS-149: Build a Campfire Around Your Vision Data presented by Amy Aponte Wednesday, 11 AM – 12 PM PS-111: How do We get People to Share? Presented by Christopher Parsons Wednesday, 3:15 PM – 4:15 PM21 ©2012 Deltek, Inc. All Rights Reserved
  22. 22. Thank You!

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