Deltek Insight 2010: Costpoint- Budgeting & Planning


Published on

Published in: Technology, Business
  • Be the first to comment

  • Be the first to like this

No Downloads
Total Views
On Slideshare
From Embeds
Number of Embeds
Embeds 0
No embeds

No notes for slide
  • Good afternoon. My name is Nikki Mehta. I’m a product marketing director at Deltek and I am responsible for our performance management strategy.
  • Our goal in the past year has been to ensure that you have the solutions needed to align performance with strategy. For an effective performance management strategy, you need to plan, monitor, & analyze. For monitoring, Deltek Performance Management (Cognos 8) continues to be our enterprise wide, reporting solution for ad hoc query and self service reporting. We continue to expand the capabilities of this product.For analysis, we are currently in development of Costpoint Analytics. Costpoint Analytics provides role based, analytical dashboards and syntheses data across multiple sources.For plan, we have both Cognos Enterprise Planner. We also just launched Costpoint Budgeting & Planning.
  • To ensure successful projects, Performance Management capabilities is an important part of every aspect of the performance management cycle including BD, PI, P&D, PP& Support.
  • This slides provides a detailed breakout of the project lifecycle. Highlight in orange is when it’s critical to have the right budgeting & planning solution.When you are pursuing new business, you need to be to able to price proposals based on historical costs of typical projects. Once the contract is awarded, program managers need to able to automatically update the initial budget that was created and staff projects based on resource availability. During performance and delivery, it’s key to continuously monitor the variances of the projects and make adjustments accordingly to improve project performance. Lastly at project closeout, project analysis helps everyone understand what worked and what did not. This will help you in assessing what projects to pursue in the future.
  • Deltek Insight 2010: Costpoint- Budgeting & Planning

    1. 1. CostpointBudgeting & PlanningNikki Mehta, Director, Marketing
    2. 2. Performance Management Enterprise ReportingBudgeting & Planning Deltek Performance Mgt. (DPM)Costpoint Budgeting & Planning • Ad-Hoc Query Generation • Create & manage project & • Self Service Report Authoring organizational budgets • Supported by Reporting • See project status & costs in Models on top of real time Transactional Costpoint • Fully integrated database • 180 reports • Reporting against multiple data soruces • Powered by IBM/Cognos Enterprise Analytics Costpoint Analytics • Role Based Dashboards, out of the box metrics • Robust ad-hoc, drill down, & trending analysis • Synthesize Information across Multiple Data Sources • Powered by QlikViewCopyright © 2010 Deltek, Inc. 2
    3. 3. Project Lifecycle Business Project Performance Post PerformanceDevelopment Initiation & Delivery & Support Performance Management
    4. 4. Project Lifecycle Overview Business Performance & Post Performance Project Initiation Development Delivery & SupportProposalPricing  Make  Update Project AdjustmentsDevelopment Opportunity Budget Project to Forecast Accounting Retroactive Identification/  Plan Resources Setup &  Adjust/Update & Finance Invoicing Development and Staff Projects Design Resource  Review Resource Availability Availability  Variance  Assign Resources Review/ Analysis Project to Projects Baselining Data Gathering Capture Management & Future Management Project Analysis & Teaming Analysis & Research Procurement Procurement Project Closeout Bid Decision Time & Expense/ Compliance Workforce Develop Recruiting & Capture On-boarding/ Strategy HR Creating Initial Project Budget Proposal Development
    5. 5. Background: The Need & Process• You told us and we recognized that there was a need to improve your project and organizational budgeting processes• Last year we built a plan to invest in this area• We collected requirements from many sources including YOU• Affinity Mapping/Focus Group Sessions: – Held 25 Costpoint and GCS Premier User group sessions across the country – Over 300 participants/500 requirements collected – Various one on one requirements sessions also conducted – From these, we identified 20 key pain points What did we learn?© 2010 Deltek, Inc. 5
    6. 6. Spreadsheet Chaos & Shadow Systems“I can’t integrate with GCS/CP to gethistorical data for budgets andforecasts. My Excel Revenue forecastsdon’t match what is in the accountingsystem. “ “We have so many versions of our budgets we don’t know which one is right. No two spreadsheets look the same and there’s no official version.”“By the time I get cost reports, thedata is a month old! To see where myproject will end up six or twelvemonths from now, I have to do a halfday’s work with a spreadsheet.” “I have to build my own cost reporting system in spreadsheets to get information in time to do course corrections. If I wait for Finance, the project will be over.” © 2010 Deltek, Inc. 6
    7. 7. Introducing…© 2010 Deltek, Inc. 7
    8. 8. Costpoint Budgeting and PlanningOverview  Single, unified application for out of the box:  Project & Organizational budgeting,  Resource Planning,  Forward Rate Forecasting,  Project & Financial reporting • Tight integration with Deltek Costpoint, Deltek GCS Premier, Deltek Time & Expense, & MS Projects • Web Based, Excel Look & Feel, Easy to use Interface • 180 out of the box project & financial reports • EVM Cost Perf. Reports (CPR) formats 1-5 • Deployment and Implementation in 1 Week 2009 Deltek, Inc • CONFIDENTIAL • All Rights Reserved. 8
    9. 9. Menu of Goals Customer goals for Budgeting & Planning: 1. Assist Program Managers and Administrators with the daunting task of finishing projects on-time and on-budget. 2. Provide Organizational and Divisional Managers with visibility to be able to manage to a level of operations that supports proposal and billing rates. 3. Facilitate Finance to rein control and drive accountability in the planning and budgeting processes. Costpoint Budgeting & Planning Transforms Chaos into Collaboration9 2007 Deltek, Inc • CONFIDENTIAL • All Rights Reserved.
    10. 10. 1. On Time & On BudgetProgram Managers need to successfully deliver the scope of work while meeting technical,cost and schedule objectives The Three Questions of PMs.. • Can we actually do this project for what we proposed? • Where are we today? • If nothing changes, where are we likely to end up? What if your project managers could answer at least two of the “Three Questions” accurately and at will?10
    11. 11. 1. What if your project managers?What If your Project Managers..• Had Visibility to the projects costs for fully burdened resources?• Could maintain budgets on-line, modify as required, submit for approval and do “what ifs” in real time?• Could see hours charged in near-real time?• Trusted the data they get from the accounting system and used it?• Quit keeping shadow systems and spend their time managing projects?• Could see project status and costs every morning as of COB yesterday?© 2010 Deltek, Inc. 11
    12. 12. Product Overview© 2010 Deltek, Inc. 12
    13. 13. Demo© 2010 Deltek, Inc. 13
    14. 14. Demo© 2010 Deltek, Inc. 14
    15. 15. Built in Project Financial Reporting© 2010 Deltek, Inc. 15
    16. 16. Historical Project Cost Reporting Historical project cost reporting that exposes the fully burdened cost of individual staff and vendor resources.© 2010 Deltek, Inc. 16
    17. 17. Modify Proposals© 2010 Deltek, Inc. 17
    18. 18. Take Corrective Actions Visibility to both resource cost and budget details over the entire period-of-performance to be able to understand trends© 2010 Deltek, Inc. 18
    19. 19. Create Budgets from Proposal© 2010 Deltek, Inc. 19
    20. 20. 2. Organizational VisibilityOrganizational and Divisional Managers need continuous visibility into projects beingperformed in the organization. • Am I on track with my organization or divisional budgets? • Are the billing rates truly absorbing the actual overhead costs? • How is the organization performing: – For the past 5 years? – How is direct labor impact my organization? • Do I have enough incoming project revenue to meet my organizational budget? (Plug) Reconcile project and divisional Budgets for an organizational view.20
    21. 21. 3. Control & Accountability Finance needs to improve, streamline and standardize our planning and budgeting process • Our budgeting and forecasting process is a mess: manual, error-prone and spreadsheet based. • We can’t do any re-forecasting because Excel isn’t flexible. • Do I have enough project backlog to meet my AOP forecast? • Budgets and forecasts vary significantly by department: is there a way to standardize? • We spend too much time planning and not enough know if “planned” aligns with “actual” End the chaos, shorten planning cycles and improve accuracy21
    22. 22. What if you could.. Ensure Traceability Drive Accountability & Standardization Build More Accurate Budgets Adjust Annual Operating Plan Organizational Visibility
    23. 23. © 2010 Deltek, Inc. 23
    24. 24. © 2010 Deltek, Inc. 24
    25. 25. © 2010 Deltek, Inc. 25
    26. 26. © 2010 Deltek, Inc. 26
    27. 27. © 2010 Deltek, Inc. 27
    28. 28. Infrastructure • Compliance • Role-Based Security • Integration 28
    29. 29. Costpoint Budgeting & PlanningWhat we need (Finance/Program Managers)… What we are delivering…..Control Standardized budget templates“We have so many versions of our budgets we don’t know which one is the right Templates that match company disclosure statementone. Each department has their own version and there isn’t an official one. Noaccountability is the result.”Integration Integrated with Costpoint, Time Collection“We can’t integrate easily with Costpoint and/or GCS . My Excel Revenue forecasts & MS Projectdon’t match what is in Costpoint. “ Changes in GCSP get updated in budgets automaticallyResource Visibility“Our process for planning resources is not efficient or accurate. As a result our Resource Optimizationresource utilization is too low and we end up hiring too many, too few or the wrong View of Resources across projectsresources.”Project Management Reports Out of the Box Project Focused Reports“We don’t get good reports/analysis about budget/forecast versus actual to make 180 pre-built reportsforecast adjustments.” Basic EVMOrganizational View A Complete Organizational View‘“Project Budgets don’t automatically roll up into Corporate Budgets so our View budgets at summary level for the entire company,Corporate budgets are not based on real project forecasts.” division, or single project. Everything a Project Mgr. Needs in 1 Place© 2010 Deltek, Inc. 29
    30. 30. Radiance Technologies Case Study  Government Contractor • $71 M in revenues, 400 employees • Using Budgeting and Planning Module since Summer 2009Radiance Technologies’ project managers and project controls professionals use Deltek GCS Premier Budgeting and Planning tomanage their projects. “We’ve stopped over runs with Deltek Budgeting and Planning”They use the budget development module to create and change budgets and EACs. “ What used to take me a day to do, I can doin 10 minutes with Deltek GCS Premier Budgeting and Planning.Stacy West, Senior Program Control, Radiance Technologies 30
    31. 31. Camber Case Study  Government Contractor • $400 M in revenues, 2100 employees • 3 groups, 25 divisions, 80+ Orgs • Using Budgeting and Planning Module since Summer 2009Deltek Budgeting and Planning allowed Camber to rollout common processes and a tool to 3 groups, 25 divisions and 80+ orgs – allof which had their own processes and nuances when it came to planning and budgeting.“With Costpoint Budgeting and Planning, we are able to accurately project revenues – something we could never do. Before,everyone lived in spreadsheets and you never knew where you were. Now we have visibility and access to all the project budgetsand easily roll them up to the corporate budget. The on-screen analysis with drill downs make it an invaluable tool for Finance andProject controls, managers and administrators alike.”- Robin J. Entrekin, Director-Information Assurance 31
    32. 32. Thank YouDeltek Team
    1. A particular slide catching your eye?

      Clipping is a handy way to collect important slides you want to go back to later.