Going Mobile: Breaking Down Barriers to BYOD


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Going Mobile: Breaking Down Barriers to BYOD

  1. 1. g o i n g m o b i l e : b r e a k i n g d ow n b a r r i e r s to byo d A guide to understanding and implementing bring-your-own-device practices in the workplace
  2. 2. 3 Introduction to BYOD 5 BYOD forecast 7 Common BYOD hurdles 10 Best practices for BYOD 14 Choosing IT solutions to support BYOD 2 ta b l e o f c o n t e n t s
  3. 3. 3 i n t r o d u c t i o n t o b y o d Large organizations that are making “bring your own device” (BYOD) a hallmark of their IT strategy may be following a trend, but the shift towards employees using their mobile devices for work is no passing fad. A recent Enterprise Strategy Group survey found that 55 per- cent of midmarket companies and enterprises were seeing significant growth in employees’ use of smartphones, tablets, netbooks and other computing devices that do not include the traditional desktop or notebook PC. The promise of BYOD is rooted in an overwhelming desire among employees to establish work as an activity — rather than a place — and major advances in tech, namely the widespread availability of Wi-Fi and the advent of mobile devices that rival the performance of hardwired desktops. For companies that embrace BYOD practices, there are opportunities as well, including the ability to: • Save money on hardware purchases • Unburden support staff by making users more responsible for device maintenance • Increase workforce productivity as employees can work from anywhere • Unlock tech-enabled collaborations to facilitate innovative results M I D M A R K E T 100 to 999 employees 40% 32% 19% 9% E N T E R P R I S E 1,000 or more employees 62% 28% 8% 2% a s h i f t i n g l a n d s c a p e f o r e n d –u s e r s s i g n i f i c a n t s o m e m o d e r at e l i t t l e o r n o Level of growth in employees’ use of alternative endpoint computing devices Source: Enterprise Strategy Group study, “Corporate Endpoint Device Type Trends”
  4. 4. 4 i n t r o d u c t i o n t o b y o d Yet despite these obvious benefits, implementing BYOD also brings to the fore a unique set of security, management and support chal- lenges. To welcome devices with varying operating systems, configu- rations and security settings can expose networks to the risk of data breaches and poor functionality — unless effective solutions are in place. In this eBook, we touch on the best practices for developing success- ful BYOD programs, which include tips on how to: • Develop an approach built around users • Involve all stakeholders in the planning phase • Create clear BYOD polices • Focus on strong device management • Optimize infrastructure of companies expect to stop providing devices to employees by 2016 38% Source: Gartner Inc. study, "Bring Your Own Device: The Facts and the Future"
  5. 5. 5 b y o d f o r e c a s t Demand from end-users has accelerated the BYOD adoption rate. A recent study by Forrester Research found that 61 percent of smartphone users want to use the same device for work as they do at home. Those numbers are not likely to be reversed. A global survey of chief information officers released by Gartner Inc. found that 38 percent expect to stop providing devices to workers altogether by the year 2016. Companies that do not properly manage or support BYOD are taking a big risk. End-users seeking new ways to achieve higher levels of productivity and mobility are introducing smartphones and tablets as work tools — regard- less of whether their employers approve of the devices. A survey last year of 3,900 workers in their 20s by research firm Vision Critical generated some eye-opening statistics: bring their own devices to work 74% ignore company policies that forbade the use of personal devices 30% viewed using their devices at work as a right as opposed to a privilege 55% These attitudes suggest businesses may have to support BYOD to maintain adequate security. Most of the other motivating factors, however, are rooted in benefits and opportunities to improve business, including those related to saving money, unburdening support staff, increasing productivity, and unlocking collaborations. BYOD has officially taken hold — the challenge now is how best to support it.
  6. 6. 6 b y o d f o r e c a s t m o b i l e d e v i c e s t o p e m p l o y e e s ’ w i s h l i s t Survey: Which of the following types of alternative endpoint computing devices is most in demand by your end-users as a new tool to complete work-related tasks and access applications? 5% 19% 8% 21% 32% 23% 56% 37% E N T E R P R I S E M I D M A R K E T Thin-client device Netbook Tablet computer Smartphone Source: Enterprise Strategy Group study, “Corporate Endpoint Device Type Trends”
  7. 7. 7 c o m m o n b y o d h u r d l e s With more devices entering organizations and having access to cor- porate data, the risk of sensitive files being exposed is on the rise, elevating the importance of end-user device management. The “2013 Cost of a Data Breach Study: United States” from the Ponemon Insti- tute revealed that 33 percent of the 54 U.S. organizations surveyed had experienced a data breach stemming from human error. i n f e c t e d u s e r d e v i c e s Malware is another threat worth guarding against, as a compromised device can be used as a launch pad for a broader attack against your organization’s network. In some cases, compromised employ- ee-owned devices bypass inbound filters that typically protect cor- porate devices, making them even more vulnerable. This is especially true for Android devices, as the amount of malware targeting Goo- gle’s operating system has skyrocketed during the past few years. Though some infections stem from malicious acts, it’s common for malware to appear on consumer devices after the user unwittingly visits a website with infected links or downloads an infected applica- tion. The malware can then slide into the network when the infected host device connects to it, possibly allowing hackers to access com- pany servers. End-users can shield their devices from malware by keeping up with software updates, but some are more diligent about maintenance than others. Source: Ponemon Institute, "2013 Cost of Data Breach Study: United States" 41% 26% 33% s u r v e y : w h at c a u s e d t h e d ata b r e a c h at y o u r o r g a n i z at i o n ? m a l i c i o u s o r c r i m i n a l at ta c k s y s t e m g l i t c h h u m a n e r r o r
  8. 8. 8 c o m m o n b y o d h u r d l e s p r i va c y c o n c e r n s When thinking about security, organizational leaders also need to look at the other end of the scale and consider questions surrounding ethics and privacy. Monitoring website visits is usually considered fair game when the browser is located on a company-owned device. But when personal devices are in play, organizations must think more carefully about striking the right balance. The questions worth asking internally, include: • Should website monitoring occur on weekends and evenings when employees probably aren't working? • Could investigators seize employee-owned devices as evidence in the same way they can seize corporate devices? • Should IT have the ability to track the location of employee-owned devices? There aren’t one-size-fits all answers to these kinds of ques- tions. A policy that might suit one company, may not work for another. t h e c h a l l e n g e t h e s o l u t i o n v i r t u a l i z at i o n h e l p s c i t y ’s m o b i l e w o r k e r s s tay c o n n e c t e d North Myrtle Beach, S.C., is a seasonal community of about 14,000 year-round residents that sees its pop- ulation grow to more than 100,000 during the sum- mer. The city needed a way to give mobile employees access to applications they needed to do their jobs. “The Public Works guys don’t have to come back to look things up during the day,” said Rick Wall, direc- tor of information services for the city. “The building inspectors enter data into our system throughout the day rather than returning at the end of the day to en- ter everything. It has probably given them another 45 minutes of useful time every day.” Source: VMware Give public works employees access to the city’s geographic information system and work orders, and enable building inspectors to input data from daily inspections. The city began to pursue desktop virtualization. VMware Horizon View was introduced to allow work- ers to access virtual desktops.
  9. 9. 9 22% of IT planners believe they have made a strong business case for offering BYOD c o m m o n b y o d h u r d l e s p a r t n e r u p f o r s u c c e s s That same principal applies to choosing the right BYOD partner. Finding an experienced vendor to join your BYOD implementa- tion team — one that shares your vision of maximizing produc- tivity while providing users with the freedom to choose their own devices — can guide you past all of the common BYOD hurdles by providing IT solutions designed to ease management. These include mobile device management, mobile application management and virtual desktop infrastructure. You might also want to consider hiring an independent security consultant who can help you minimize risk and take the most advantage of what BYOD has to offer. Source: Gartner Inc. study, "Bring Your Own Device: The Facts and the Future"
  10. 10. 10 o n e d e v e l o p a n a p p r o a c h b u i lt a r o u n d u s e r s t w o i n v o lv e a l l s ta k e h o l d e r s i n t h e p l a n n i n g p h a s e t h r e e c r e at e c l e a r b y o d p o l i c i e s f o u r e s ta b l i s h a c c e s s c o n t r o l s f o r u s e r s b e s t p r a c t i c e s f o r b y o d But with a focused approach and the right technology, imple- menting a successful BYOD program can be done. Here are some tips to help your organization get it right: d e v e l o p a n a p p r o a c h b u i lt a r o u n d u s e r s IT decision-makers around the world have found that under- standing the specific access rights and needs of individual users is key to successful BYOD implementation. This includes know- ing what devices employees need to do their jobs. The organi- zations that did it right enjoyed among other things the ability to deliver applications based on users’ roles, provision devices and applications when users change roles and improve data management. "The first instinct for IT is to think about the challenges that BYOD creates for them. This is natural. But a great IT leader recognizes that BYOD is an opportunity to reset their relationship with employees — and surprise and delight them with new services and a transformed IT strategy for mobility and engagement. Think about BYOD as an opportunity rather than a threat." Source: Interview with Forrester Research Analyst David Johnson.
  11. 11. 11 b e s t p r a c t i c e s f o r b y o d i n v o lv e a l l s ta k e h o l d e r s i n t h e p l a n n i n g p h a s e Implementing BYOD initiatives should include stakeholders from every corner of the organization, from the executive level to human resources to the legal team. Business leaders need to decide whether they are going to compensate employees for using their own devices or if end-users will shoulder the cost. The IT team needs to focus on what devices will be supported and ensure the proper infrastructure and technology is in place. The legal team, meanwhile, should be focused on helping the organization design an end-user agreement that minimizes le- gal risks to the company and strikes ethical boundaries. c r e at e c l e a r b y o d p o l i c i e s The highly individualized needs of businesses means it’s rare to find two BYOD polices that are exactly alike. There are, how- ever, common elements that are vital to the success of any BYOD policy. There needs to be an emphasis on security and rules requiring end-users to regularly update security features and protect their devices with passwords. Devices that have been jail broken or rooted should be banned, as should network connections via thumb drives. Companies at this stage can also set parameters for what is considered acceptable use, such as prohibitions against playing games on company time. "You need a BYOD policy. But don’t use the policy as a way to force control. Rather, think of it as an agreement between the employees and the organization that outlines what each is responsible for and how both can proceed for mutual benefit and security. Think of it as a joint-venture agreement." Source: Interview with Forrester Research Analyst David Johnson.
  12. 12. 12 b e s t p r a c t i c e s f o r b y o d e s ta b l i s h a c c e s s c o n t r o l s f o r u s e r s Once the BYOD objectives are in place, attention should then turn to implementation and enforcement. This is where organi- zations must invest in the right technology to see their plans on paper come to fruition. A good starting point might be a mobile data management (MDM) solution that gives the IT department a way to view, control and protect data and settings for all mobile devices in the network. This remote access also gives administrators the ability to wipe devices of sensitive data when one is either lost or stolen. For more granular control, companies can also seek out mobile application management (MAM) technologies. While MDM fo- cuses on the device, MAM is laser-focused on applications. Or- ganizations may invest in MAM solutions to achieve mobile-app containerization, which separates corporate apps from personal ones and enables businesses to assert control over how data is accessed and shared. Making access to the internal network available only through VPN creates a single point for the orga- nization to apply network security controls, ensuring the en- cryption of data transmitted between the network and devices. "Recognize that BYOD is healthy. It’s healthy because people are choosing simpler devices that help them do their jobs more efficiently. BYOD allows them to experiment with new software and different ways of working." Source: Interview with Forrester Research Analyst David Johnson.
  13. 13. 13 b e s t p r a c t i c e s f o r b y o d o p t i m i z e i n f r a s t r u c t u r e If your organization wants employees to access business appli- cations from anywhere and from various devices, then it makes sense to use an IT architecture specifically built for this. Using a virtual desktop infrastructure is all about consolidating data and applications in the cloud or data center, where it can be ade- quately stored, secured, and deployed on demand. There are virtualization packages that include preconfigured networking equipment, storage capacity, and servers to help organizations adopt VDI and application virtualization in a straightforward manner. "Use BYOD as a way to rethink your IT management and support strategy for personal computing devices. Get IT out of managing the devices, operating systems and apps, and focus on the devices’ interaction points with IT apps and services." Source: Interview with Forrester Research Analyst David Johnson.
  14. 14. 14 c h o o s i n g i t s o l u t i o n s t o s u p p o r t b y o d As this eBook demonstrates, companies that embrace BYOD can reap the benefits of: • Saving money on hardware purchases • Unburdening your IT support staff • Increasing workforce productivity • Unlocking tech-enabled collaboration throughout your enterprise The eBook shows how data-security and device-management challenges can be over- come with sound policies and the right IT solutions. Tips discuss how to: • Develop an approach built around users • Involve all stakeholders in your planning phase • Create clear BYOD polices • Focus on strong device management • Optimize infrastructure Explore BYOD solutions on Dell.com or end-user computing options on VMware.com, for more details on how to manage BYOD within your organization.