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Time saving technology tips

Time saving technology tips



Presented at AAMSE Annual Conference, July 2011

Presented at AAMSE Annual Conference, July 2011



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    Time saving technology tips Time saving technology tips Presentation Transcript

    • David DeLorenzo - NACUBO
      Loretta M. DeLuca - DelCor
      Chris Shue - RAA
      Time-Saving Technology Tips
    • Objectives
      Identify 10 new technology-related tips
      Identify new methods to be applied back in the office
      Identify technology-related topics that are universally applicable
    • PicPick(D)
      Category: Screen Capture
      Description:an all-in-one program that provides full-featured screen capture tool, intuitive image editor, color picker, color palette, pixel ruler, protractor, crosshair and even whiteboard.
    • Category: Cloud
      Description: Check service level agreement (SLA) regarding backups. Not only do you want to know about frequency and number of backup archives that are kept but you also want to know if they actually move the most recent backups out of the data center. A surprising number of large hosting/cloud providers keep backups in the same data center as production systems.
      Hosting: Backups (L)
    • LastPass(C)
      Category: Utility
      Description: One of the best password and personal data management products. Control all logins with a master password, generates strong passwords, access across different browsers, anti-keylogger and anti-phishing protection. Can have multiple identities – e.g. a work identity that does not have access to any personal accounts.
    • Shrink the Web (D)
      Category: Web
      Description:Web site Thumbnails (also known as PagePix, thumbshots, snapshots, or previews) are screenshots of web pages that can help you quickly and easily recognize and identify certain web sites. Web page previews display the exact site you would see before you click on a link.
      Site: www.shrinktheweb.com
    • Description: You can view different file formats on your Kindle (and other eReaders)
      How To: 3 Methods:
      (a) USB connection, with following recognized file types:
      (b) Kindle’s e-mail address (“Personal Document Service”) - converts files & sends to Kindle via wireless (Fee-based)
      (c) Personal e-mail ("name"@free.kindle.com) – converts files & e-mails for transfer via USB
      Supported File Types:
      Site: http://tinyurl.com/25v6wy4
      Files on Kindle (L)
    • Category: Communication Tool
      Description: Makes it easier to consolidate all of your twitter feeds into useable streams of information. Also enables active social networkers to communicate easily across social platforms.
      Site: www.tweetdeck.com
    • RockMelt(D)
      Category: Browser
      Description:A social web browser, allowing you to post links, videos and status updates to both Facebook and Twitter, a chat client, and lightweight RSS reader. It does use your Facebook account to personalize the experience, but its reach is broader than just Facebook - from Marc Andreesen.
    • Description: If your association’s Facebook Page has more than 25 fans, you can set a custom username. This is essential if you want to promote your Page in print pieces.
      Site: www.facebook.com/username
      Facebook: Custom Username (L)
    • Category: Web Browsing
      Description: A speed dial to your most used web sites. Make it your homepage. Click home (first click), click your site (second click). Great visual representation of your most visited sites.
      Applications: UBER EFFICIENCY!
      Only2Clicks (C)
    • Join Me (D)
      Category:Screen Share
      Description:An impromptu meeting space that happens wherever, whenever. It's getting a second or third pair of eyes on your presentation from across the hall or across the continent. It's sharing your screen instantly with anyone or everyone to get stuff done, quickly
    • Windows: Desktop Gadgets (L)
      Category: Office Productivity
      Description: Access several gadgets/utilities from your desktop
      How To: Right click on desktop – Select “Gadgets”
    • Description: The “unofficial Facebook Resource” – top applications, fastest growing applications, most popular articles, statistics, etc.
      Site: www.allfacebook.com/
      Facebook: All Facebook(C)
    • Tone Check (D)
      Category: E-mail
      Description:an e-mail plug-in that flags sentences with words or phrases that may convey unintended emotion or tone, then helps you re-write them. Just like Spell Check… but for Tone.
    • Jawbone THOUGHTS (L)
      Category: Cell Phone (iPhone)
      Description: New app that lets you send quick voice messages to friends/groups; combines the speed of texting, the collaboration of email, and the emotion of voice - all in one. Share whatever comes to mind - instantly - with anyone or save your Thoughts as drafts to review and send later.
    • Category: Desktop utility
      Description: Utility for multi-monitor setups. Makes having multiple monitors even more productive.
      Site: www.realtimesoft.com
    • ooVoo(D)
      Category: Communications
      Description:ooVoo offers the ability to video chat face to face with family and friends, anytime and anywhere. With ooVoo you can have free video chats one on one, or have a group video chat with up to 6 people at once!
      Applications:video conferencing, meetings, video chat
    • One Note: Outlook Tasks (L)
      Category: Office Productivity
      Description: Create Outlook tasks from within One Note
      How To:
    • Category: Web Tool
      Description: The simplest, easiest to use meeting coordinator on the web. Schedule committee and board meetings, send small surveys. Free to use, but for $350/year you get URL, branding, ssl, ad-free.
      Site: www.doodle.com
      Doodle (C)
    • Wyse PocketCloud(D)
      Category: Communications/Remote Access
      Description: Need complete access to a cloud, your PC, Remote Desktop Services, a Terminal Server, VMware View or virtual machine from the palm of your hand? With Wyse PocketCloud™, it's no problem! Wyse PocketCloud allows you to securely access your desktop anytime and anywhere on your iPhone, iPod touch, iPad or Android devices.
    • Google Mobile Apps (L)
      Category: Cell Phone
      Description: Numerous applications for your cell
    • avast! (C)
      Category: Anti-virus
      Description: Free anti-virus software for the home. Most installed anti-virus program in the world (130 million installations).
      Site: www.avast.com
    • Clip Grab (D)
      Category: Video
      Description:Copy the link, paste it into a single program and download a video. That simplicity is what makes ClipGrab, a cross-platform program for downloading web videos to your computer, a pleasure to use.
      Site: http://clipgrab.de/start_en.html
    • Windows Snipping Tool (L)
      Category: Office Tool
      Description: Lets you perform quick screen grabs of any rectangular portion of the screen. Includes a highlight tool and drawing tool. The snipped data is quite small so pasting it into an email will not significantly increase its size.
      How To:
    • Viber(C)
      Category: iPhone App
      Description: Best application for making free VoIP calls. Doesn’t drain your battery. Modeled after a phone, unlike Skype (which is modeled after a buddy list). Your id is your viber phone # and you can call other viber users for free – you just need to know their number.
      Site: www.viber.com
    • Visual Thesaurus (D)
      Category: Reference
      Description:The Visual Thesaurus is an interactive dictionary and thesaurus that allows you to discover the connections between words in a visually captivating display.
      Site: www.visualthesaurus.com
    • Fivesecondtest(L)
      Category: Web Usability
      Description: Quick, “do it yourself” usability test that helps you fine tune your landing pages and calls to action by analyzing the most prominent elements of your web design
    • Twitter: What the Trend (C)
      Description: Verified definition streams, weekly trend analysis, real-time trend charts. Complete history for every trending topic, and data broken down at both the global and local level.
      “What the Hashtag?!” now part of What the Trend - Lets you create a landing page for your event’s hashtag and shows you top contributors, activity for last 7 days and more. Also lets you generate a transcript of tweets by date. A “user editable encyclopedia” for Twitter hashtags. Good tool for Twitter chats, too.
      Site: www.whatthetrend.com
    • YaRooms(D)
      Category: Office Management
      Description:Web based MEETING ROOM planner is aimed at delivering the most effective way to manage a small or medium size company shared workspaces, shared meeting rooms and RESOURCES
      Site: www.yarooms.com
    • Outlook: Timed E-mails (L)
      Category: Microsoft Office
      Description: “Time” e-mails so they appear in your in-box when they are more relevant to you.
      How To:
    • WordPress(C)
      Category: Web Publishing
      Description: Easiest way to get a web site up and running with little to no technical know-how.
      Thousands of free themes;plugins give you a professional looking site in a matter of hours.
      Site: www.wordpress.com
    • Wibiya(D)
      Category: Web Tools
      Description: Wibiya's Web Toolbar is the Perfect Solution for Your Website & Blog
      Site: www.wibiya.com
    • The Bedbug Registry (L)
      Category: General Life
      Description: A free, public database of user-submitted bed bug reports from across the United States and Canada. Now even for cruise ships.
      Site: www.bedbugregistry.com
    • issuu(C)
      Category: Web Publishing
      Description:“A web-based PDF viewer that doesn’t suck –TechnoCrunch”.
      Works great for published content like magazines, newspapers and other print media. Easily integrates into social media sites to make promotion easier.
      Site: www.issuu.com
    • Description: “World’s First Integrated Communication Client.” Pulls your email and social accounts together into one dashboard. Groups all of your inbound email and social network messages into a single inbox and all of your Facebook news feed and tweets into a single stream.
      Site: www.threadsy.com
    • Major Geeks (L)
      Category: Tools
      Description: A tad technical, but… Excellent web site for several of the most popular and new tech tools software, much of which is free and/or or available to use by trial; site is updated daily. Tools are held to a useful rating system that also takes into account number of times downloaded.
    • Ultimate Windows Tweaker(C)
      Category: Utility (freeware)
      Description:Similar to the old TweakUI from Microsoft. Edit hundreds of settings you couldn’t normally get to – including system tray, menu pop-up speed, security settings for the control panel.
      Site: www.thewindowsclub.com/downloads/UWT.zip
    • Space Time (D)
      Category: Browser
      Description: Allows you to see your searches in 3D. For a search, you will see pictures of the web pages so you can shuffle through them making finding the information you are looking for easier.
      Applications: A visual way to search
      Site: www.spacetime.com
    • Word: Hiding Text (L)
      Category: Office Productivity
      Description: Hiding text in a Word document.
      How To:
    • Portable Apps (C)
      Category: Mobile Productivity
      Description:A complete collection of portable apps, including a web browser, email client, office suite, calendar/scheduler, instant messaging client, antivirus, audio player, sudoku game, password manager, PDF reader, minesweeper clone, backup utility and integrated menu, all preconfigured to work portably. Just drop it on your portable device – USB drive, iPod, etc.. leave no personal data behind!
      Site: www.portableapps.com
    • Wozaik(D)
      Category: Bookmark
      Description: Allows you to cut only the best parts of your favorite web sites to visualize them in one space....a new generation of bookmarks.
      Applications: bookmarking specific content on a page
      Site: www.wozaik.com
    • Beam It Up Scotty (L)
      Category: Cell Phone Utilities
      Description: Send any file type to your mobile device, including documents, music, videos, and pictures.
    • Mozilla Firefox Add-ons (C)
      Category: Browser Security
      Description: Block malicious scripts, obnoxious ads, and hidden malware with two easy to load add-ons.
      • Adblock Plus (with Filter subscription)
      • NoScript
      How-To: Go to Tools > Add-ons > Get Add-ons
    • Sendible(D)
      Category: Social Media
      Description:Sendible is a platform for engaging with customers, measuring results and monitoring your brand across multiple social media channels at once.
      Varied pricing plans
      Site: www.sendible.com
    • scanR(L)
      Category: Cell Phone Utilities
      Description: Turns your cell phone into a scanner/fax. Scan documents and service turns them into digital files you can store, share, and fax. Produces clean copies of documents and whiteboards, extracts text information and creates an Adobe PDF file or fax.
    • Clean Docs (C)
      Category: Productivity
      Description:Remove hidden, potentially embarrassing information from your docs before distributing. Revisions, author info, watermarks, and comments.
      • Word 2007: go to Office>Prepare>Inspect Document
      • Word 2003: obtain the Remove Hidden Data tool from MS
      • Adobe Acrobat: numerous options for redaction and removal of sensitive hidden information
    • Clip Converter (D)
      Category: Media
      Description: A free online media conversion application, which allows you to convert nearly any audio or video URL to common formats.
      Applications: Video on the web
      Site: www.clipconverter.cc
    • Zamzar(L)
      Category: Office Productivity
      Description: Convert PDF to various formats, including Word. Free.
      Site: www.zamzar.com
    • Category: Social Media
      Description: A great blog to follow because it focuses on social media specific to associations.
      Site: www.socialfish.org/blog
    • Community Walk (D)
      Category: Online Maps
      Description: The ability to show photos, add comments, display interactive media, hide and show categories of locations, explore hundreds of fantastic maps of anything and everything, and so much more.Applications: Event maps
      Site: www.communitywalk.com
    • Google Street View! (L)
      Category: Utilities
      Description: Let’s you “explore the world” at street level. Click "See this spot on Google Maps," for all seven continents, to enter Street View on Google Maps and search for what's nearby, read reviews, get directions, and more. The “last zoom layer” on a map. Google collects these images using special cameras and equipment that capture and match images to a specific location using GPS devices. Once the images are captured, they are "sewn" together to create a 360°panorama. Faces and license plates are blurred before the panorama images are served and become viewable in Google Maps.
      Site: maps.google.com/streetview
    • Browser Back Up (C)
      Category: Utility
      Description: If your computer crashes you could lose your browser profile – in other words, a lot – cookies, passwords, extensions, history, bookmarks.
      Chrome: Google Chrome Backup
      IE:BackRex IE Backup
      Safari: Safari Backup and Restore
    • Cooliris(D)
      Category: Browser
      Description: Browser plug-in that revolutionizes how you find, view, and share photos and videos. Whether you're browsing the Web or your desktop, Cooliris presents media on an infinite "3D wall" that lets you enjoy content without clicking page to page.
      Applications: A cool way to present photo galleries and more
      Site: www.cooliris.com
    • Category: Cloud Computing
      Hosting: Any application; can be customized; opposite of “premise-based”
      Software as a Service: Software “as is,” per user, per month license fee for usage lifetime
      Hosting vs. SaaS(L)
    • Outlook: Second Chance on E-Mails (C)
      Category: Microsoft Office
      Description: Delay delivery of all e-mails by one minute (or more) in case you change your mind after hitting the send key!
      How To:
    • Google Hotpot (D)
      Category: Entertainment
      Description:People are increasingly relying on web apps to help them find great locations. Whether you want to discover a new restaurant or an important landmark on your vacation, you instantly refer to the Internet. Recognizing this, Google has now launched a wonderful search feature targeting location results – Hotpot.
      Site: www.google.com/hotpot
    • Category: Media Search Tool
      Search for movie clips based on a number of parameters.
      Site: www.anyclip.com
    • Category: Mac Screen Capture
      Description: Capture any image, easily share, comment, draw & iterate.
      Site: www.skitch.com
    • Evernote(D)
      Category: Meetings
      Description:Evernote makes it easy to remember things big and small from your notable life using your computer, phone, and the web. Get started today with a free account.
      Site: www.evernote.com
    • Category: Productivity/HR
      Description: Hire/manage/pay distributed work team; see work as it’s being done/build a team of experts.
      Site: www.odesk.com
    • Category: Office Tools
      Description: Provides building blocks, reusable pieces of content/formatting or other e-mail message parts. Access/reuse at any time; create templates and share with other users.
      How To:
      Outlook: Quick Parts (C)
    • DimDim(D)
      Category: Meetings
      Description:Dimdim has focused on enabling real-time communication in the cloud, with no software. It has now been acquired by Salesforce.
      Site: www.dimdim.com
    • Category: Password Management
      Description: Password and data vault for laptops, desktops & mobile devices.
      Site: www.callpod.com/products/keeper
      Keeper (L)
    • Compress Pics in PPT 2007 (D)
      Category: Presentations
      Description:Ever have a presentation with a lot of pictures that is just too big to email or run effectively. You can compress all pictures within Powerpoint easily
    • Category: Presentation Software
      Description: An alternative to Powerpoint, “create astonishing presentations live and on the web.” Free.
      Site: www.prezi.com
    • Category: iPhone/iPad/iTouch Print Utility
      Description: Print to any Mac printer from iPhone/iPad/iTouch; or, save to Mac as virtual file.
      Site: www.ecamm.com/mac/printopia/
    • Category: Social Networking
      Description: A great way to blog if you’re a newbie, or if you want to start a group blog. Can post via email; easy to post photos.
      Site: www.posterous.com
    • Category: iOS Print Utility
      Description: Utility that allows printing from new generation of Apple iPhones, iPad and iPod Touch to a printer shared over your personal WiFi network
      Site: www.netputing.com/airprintactivator/
      AirPrint Activator (L)
    • Category: Help Desk Software
      Description: A suite of web-based IT software tools. It automates your processes for help desk, hardware configurations, asset monitoring, software licenses, tasks, projects and much more.
      Site: www.ilient.com
      SysAid Help Desk (C)
    • Category: Online Image/Photo Editor
      Description: Free alternative to Photoshop provides
      a variety of tools to create and edit images.
      Site: www.pixlr.com
    • Category: Search Engine
      Description: A “dashboard” version of Google that lets you create a visual theme, drag and drop sections, add gadgets (e.g. news, pictures, weather, stocks), track blogs and more. Follows you on every device.
      Site: www.igoogle.com
    • Category: Photo Sharing
      Description: Online photo & video sharing and protection/backup.
      Site: http://www.smugmug.com/
    • Category: Video Sharing
      Description: Free version lets you post, share and search for videos. Pay for upgrade to have advanced features and customization tools.
      Site: www.vimeo.com
    • Category: Technology Assistance
      Description: “The Technology Place for Nonprofits” – a .org that provides technology assistance to other .orgs in US and 30 countries. Good resource for nonprofits to save money.
      Site: www.techsoup.org
    • Nutshell Mail (C)
      Category: E-mail/Social Media Tool
      Description: Brings a summary of your social network (Facebook, Twitter, MySpace, LinkedIn) updates to your inbox in a single email, on your schedule.
      Site: www.nutshellmail.com
    • Seamless Web (C)
      Category: Mobile App
      Description: App that uses your GPS location to list restaurants in your area with ratings, comments, etc.. You can order from the menu, pay, and wait for pick up or go and carry out. You can save payment options and easily re-order your favorite items.
      Site: www.seamlessweb.com
    • Dropbox(C)
      Category: THE CLOUD!
      Description: Web-based file hosting service which uses cloud computing to enable users to store and share files and folders with others across the Internet using file synchronization.
      Applications: Share 2 GB of anything for free. Use as a low cost backup service for $10/month.
    • Free Home PC Protection (C)
      Category: Security
      Description: Use these free tools to keep your home pc safe!
      Firewall: Comodo
      AntiVirus: Avast!
      Spyware: Spyware Blaster
      Threat Scan: Malwarebytes
      Browser: Firefox with Adblock Plus and NoScript
    • LifeHacker(C)
      Category: Blog
      Description: Tips and downloads for getting things done; personal efficiency through improved processes
      Site: www.lifehacker.com
    • Category: Organize stuff
      Description: Use binder clips to
      secure and organize the cords on your
    • Social Media Sweet Spot
      Category: Social Media
      Description: Delcor’s weekly webcast focusing on how associations are using social media.
      Web Site: www.delcortech.com/AdditionalContent/Listen-Up/sweetspot.aspx
    • Contact Information
      Speaker Name: David DeLorenzo
      Title: CIO
      Organization: NACUBO
      Phone: 202.861.2500
      Email: DDeLorenzo@nacubo.org
      Speaker Name: Loretta M. DeLuca
      Title: CEO
      Organization: DelCor
      Phone: 240.821.1760
      Email: ldeluca@delcor.com
      Speaker Name: Chris Shue
      Title:Vice President and Director, Information Services
      Organization: RAA
      Phone: 202.783.8317
      Email: shue@reinsurance.org