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Time saving technology tips


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Presented at AAMSE Annual Conference, July 2011

Presented at AAMSE Annual Conference, July 2011

Published in: Technology
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  • 1. David DeLorenzo - NACUBO
    Loretta M. DeLuca - DelCor
    Chris Shue - RAA
    Time-Saving Technology Tips
  • 2. Objectives
    Identify 10 new technology-related tips
    Identify new methods to be applied back in the office
    Identify technology-related topics that are universally applicable
  • 3. PicPick(D)
    Category: Screen Capture
    Description:an all-in-one program that provides full-featured screen capture tool, intuitive image editor, color picker, color palette, pixel ruler, protractor, crosshair and even whiteboard.
  • 4. Category: Cloud
    Description: Check service level agreement (SLA) regarding backups. Not only do you want to know about frequency and number of backup archives that are kept but you also want to know if they actually move the most recent backups out of the data center. A surprising number of large hosting/cloud providers keep backups in the same data center as production systems.
    Hosting: Backups (L)
  • 5. LastPass(C)
    Category: Utility
    Description: One of the best password and personal data management products. Control all logins with a master password, generates strong passwords, access across different browsers, anti-keylogger and anti-phishing protection. Can have multiple identities – e.g. a work identity that does not have access to any personal accounts.
  • 6. Shrink the Web (D)
    Category: Web
    Description:Web site Thumbnails (also known as PagePix, thumbshots, snapshots, or previews) are screenshots of web pages that can help you quickly and easily recognize and identify certain web sites. Web page previews display the exact site you would see before you click on a link.
  • 7. Description: You can view different file formats on your Kindle (and other eReaders)
    How To: 3 Methods:
    (a) USB connection, with following recognized file types:
    (b) Kindle’s e-mail address (“Personal Document Service”) - converts files & sends to Kindle via wireless (Fee-based)
    (c) Personal e-mail ("name" – converts files & e-mails for transfer via USB
    Supported File Types:
    Files on Kindle (L)
  • 8. Category: Communication Tool
    Description: Makes it easier to consolidate all of your twitter feeds into useable streams of information. Also enables active social networkers to communicate easily across social platforms.
  • 9. RockMelt(D)
    Category: Browser
    Description:A social web browser, allowing you to post links, videos and status updates to both Facebook and Twitter, a chat client, and lightweight RSS reader. It does use your Facebook account to personalize the experience, but its reach is broader than just Facebook - from Marc Andreesen.
  • 10. Description: If your association’s Facebook Page has more than 25 fans, you can set a custom username. This is essential if you want to promote your Page in print pieces.
    Facebook: Custom Username (L)
  • 11. Category: Web Browsing
    Description: A speed dial to your most used web sites. Make it your homepage. Click home (first click), click your site (second click). Great visual representation of your most visited sites.
    Applications: UBER EFFICIENCY!
    Only2Clicks (C)
  • 12. Join Me (D)
    Category:Screen Share
    Description:An impromptu meeting space that happens wherever, whenever. It's getting a second or third pair of eyes on your presentation from across the hall or across the continent. It's sharing your screen instantly with anyone or everyone to get stuff done, quickly
  • 13. Windows: Desktop Gadgets (L)
    Category: Office Productivity
    Description: Access several gadgets/utilities from your desktop
    How To: Right click on desktop – Select “Gadgets”
  • 14. Description: The “unofficial Facebook Resource” – top applications, fastest growing applications, most popular articles, statistics, etc.
    Facebook: All Facebook(C)
  • 15. Tone Check (D)
    Category: E-mail
    Description:an e-mail plug-in that flags sentences with words or phrases that may convey unintended emotion or tone, then helps you re-write them. Just like Spell Check… but for Tone.
  • 16. Jawbone THOUGHTS (L)
    Category: Cell Phone (iPhone)
    Description: New app that lets you send quick voice messages to friends/groups; combines the speed of texting, the collaboration of email, and the emotion of voice - all in one. Share whatever comes to mind - instantly - with anyone or save your Thoughts as drafts to review and send later.
  • 17. Category: Desktop utility
    Description: Utility for multi-monitor setups. Makes having multiple monitors even more productive.
  • 18. ooVoo(D)
    Category: Communications
    Description:ooVoo offers the ability to video chat face to face with family and friends, anytime and anywhere. With ooVoo you can have free video chats one on one, or have a group video chat with up to 6 people at once!
    Applications:video conferencing, meetings, video chat
  • 19. One Note: Outlook Tasks (L)
    Category: Office Productivity
    Description: Create Outlook tasks from within One Note
    How To:
  • 20. Category: Web Tool
    Description: The simplest, easiest to use meeting coordinator on the web. Schedule committee and board meetings, send small surveys. Free to use, but for $350/year you get URL, branding, ssl, ad-free.
    Doodle (C)
  • 21. Wyse PocketCloud(D)
    Category: Communications/Remote Access
    Description: Need complete access to a cloud, your PC, Remote Desktop Services, a Terminal Server, VMware View or virtual machine from the palm of your hand? With Wyse PocketCloud™, it's no problem! Wyse PocketCloud allows you to securely access your desktop anytime and anywhere on your iPhone, iPod touch, iPad or Android devices.
  • 22. Google Mobile Apps (L)
    Category: Cell Phone
    Description: Numerous applications for your cell
  • 23. avast! (C)
    Category: Anti-virus
    Description: Free anti-virus software for the home. Most installed anti-virus program in the world (130 million installations).
  • 24. Clip Grab (D)
    Category: Video
    Description:Copy the link, paste it into a single program and download a video. That simplicity is what makes ClipGrab, a cross-platform program for downloading web videos to your computer, a pleasure to use.
  • 25. Windows Snipping Tool (L)
    Category: Office Tool
    Description: Lets you perform quick screen grabs of any rectangular portion of the screen. Includes a highlight tool and drawing tool. The snipped data is quite small so pasting it into an email will not significantly increase its size.
    How To:
  • 26. Viber(C)
    Category: iPhone App
    Description: Best application for making free VoIP calls. Doesn’t drain your battery. Modeled after a phone, unlike Skype (which is modeled after a buddy list). Your id is your viber phone # and you can call other viber users for free – you just need to know their number.
  • 27. Visual Thesaurus (D)
    Category: Reference
    Description:The Visual Thesaurus is an interactive dictionary and thesaurus that allows you to discover the connections between words in a visually captivating display.
  • 28. Fivesecondtest(L)
    Category: Web Usability
    Description: Quick, “do it yourself” usability test that helps you fine tune your landing pages and calls to action by analyzing the most prominent elements of your web design
  • 29. Twitter: What the Trend (C)
    Description: Verified definition streams, weekly trend analysis, real-time trend charts. Complete history for every trending topic, and data broken down at both the global and local level.
    “What the Hashtag?!” now part of What the Trend - Lets you create a landing page for your event’s hashtag and shows you top contributors, activity for last 7 days and more. Also lets you generate a transcript of tweets by date. A “user editable encyclopedia” for Twitter hashtags. Good tool for Twitter chats, too.
  • 30. YaRooms(D)
    Category: Office Management
    Description:Web based MEETING ROOM planner is aimed at delivering the most effective way to manage a small or medium size company shared workspaces, shared meeting rooms and RESOURCES
  • 31. Outlook: Timed E-mails (L)
    Category: Microsoft Office
    Description: “Time” e-mails so they appear in your in-box when they are more relevant to you.
    How To:
  • 32. WordPress(C)
    Category: Web Publishing
    Description: Easiest way to get a web site up and running with little to no technical know-how.
    Thousands of free themes;plugins give you a professional looking site in a matter of hours.
  • 33. Wibiya(D)
    Category: Web Tools
    Description: Wibiya's Web Toolbar is the Perfect Solution for Your Website & Blog
  • 34. The Bedbug Registry (L)
    Category: General Life
    Description: A free, public database of user-submitted bed bug reports from across the United States and Canada. Now even for cruise ships.
  • 35. issuu(C)
    Category: Web Publishing
    Description:“A web-based PDF viewer that doesn’t suck –TechnoCrunch”.
    Works great for published content like magazines, newspapers and other print media. Easily integrates into social media sites to make promotion easier.
  • 36. Description: “World’s First Integrated Communication Client.” Pulls your email and social accounts together into one dashboard. Groups all of your inbound email and social network messages into a single inbox and all of your Facebook news feed and tweets into a single stream.
  • 37. Major Geeks (L)
    Category: Tools
    Description: A tad technical, but… Excellent web site for several of the most popular and new tech tools software, much of which is free and/or or available to use by trial; site is updated daily. Tools are held to a useful rating system that also takes into account number of times downloaded.
  • 38. Ultimate Windows Tweaker(C)
    Category: Utility (freeware)
    Description:Similar to the old TweakUI from Microsoft. Edit hundreds of settings you couldn’t normally get to – including system tray, menu pop-up speed, security settings for the control panel.
  • 39. Space Time (D)
    Category: Browser
    Description: Allows you to see your searches in 3D. For a search, you will see pictures of the web pages so you can shuffle through them making finding the information you are looking for easier.
    Applications: A visual way to search
  • 40. Word: Hiding Text (L)
    Category: Office Productivity
    Description: Hiding text in a Word document.
    How To:
  • 41. Portable Apps (C)
    Category: Mobile Productivity
    Description:A complete collection of portable apps, including a web browser, email client, office suite, calendar/scheduler, instant messaging client, antivirus, audio player, sudoku game, password manager, PDF reader, minesweeper clone, backup utility and integrated menu, all preconfigured to work portably. Just drop it on your portable device – USB drive, iPod, etc.. leave no personal data behind!
  • 42. Wozaik(D)
    Category: Bookmark
    Description: Allows you to cut only the best parts of your favorite web sites to visualize them in one space....a new generation of bookmarks.
    Applications: bookmarking specific content on a page
  • 43. Beam It Up Scotty (L)
    Category: Cell Phone Utilities
    Description: Send any file type to your mobile device, including documents, music, videos, and pictures.
  • 44. Mozilla Firefox Add-ons (C)
    Category: Browser Security
    Description: Block malicious scripts, obnoxious ads, and hidden malware with two easy to load add-ons.
    • Adblock Plus (with Filter subscription)
    • 45. NoScript
    How-To: Go to Tools > Add-ons > Get Add-ons
  • 46. Sendible(D)
    Category: Social Media
    Description:Sendible is a platform for engaging with customers, measuring results and monitoring your brand across multiple social media channels at once.
    Varied pricing plans
  • 47. scanR(L)
    Category: Cell Phone Utilities
    Description: Turns your cell phone into a scanner/fax. Scan documents and service turns them into digital files you can store, share, and fax. Produces clean copies of documents and whiteboards, extracts text information and creates an Adobe PDF file or fax.
  • 48. Clean Docs (C)
    Category: Productivity
    Description:Remove hidden, potentially embarrassing information from your docs before distributing. Revisions, author info, watermarks, and comments.
    • Word 2007: go to Office>Prepare>Inspect Document
    • 49. Word 2003: obtain the Remove Hidden Data tool from MS
    • 50. Adobe Acrobat: numerous options for redaction and removal of sensitive hidden information
  • Clip Converter (D)
    Category: Media
    Description: A free online media conversion application, which allows you to convert nearly any audio or video URL to common formats.
    Applications: Video on the web
  • 51. Zamzar(L)
    Category: Office Productivity
    Description: Convert PDF to various formats, including Word. Free.
  • 52. Category: Social Media
    Description: A great blog to follow because it focuses on social media specific to associations.
  • 53. Community Walk (D)
    Category: Online Maps
    Description: The ability to show photos, add comments, display interactive media, hide and show categories of locations, explore hundreds of fantastic maps of anything and everything, and so much more.Applications: Event maps
  • 54. Google Street View! (L)
    Category: Utilities
    Description: Let’s you “explore the world” at street level. Click "See this spot on Google Maps," for all seven continents, to enter Street View on Google Maps and search for what's nearby, read reviews, get directions, and more. The “last zoom layer” on a map. Google collects these images using special cameras and equipment that capture and match images to a specific location using GPS devices. Once the images are captured, they are "sewn" together to create a 360°panorama. Faces and license plates are blurred before the panorama images are served and become viewable in Google Maps.
  • 55. Browser Back Up (C)
    Category: Utility
    Description: If your computer crashes you could lose your browser profile – in other words, a lot – cookies, passwords, extensions, history, bookmarks.
    Chrome: Google Chrome Backup
    IE:BackRex IE Backup
    Safari: Safari Backup and Restore
  • 56. Cooliris(D)
    Category: Browser
    Description: Browser plug-in that revolutionizes how you find, view, and share photos and videos. Whether you're browsing the Web or your desktop, Cooliris presents media on an infinite "3D wall" that lets you enjoy content without clicking page to page.
    Applications: A cool way to present photo galleries and more
  • 57. Category: Cloud Computing
    Hosting: Any application; can be customized; opposite of “premise-based”
    Software as a Service: Software “as is,” per user, per month license fee for usage lifetime
    Hosting vs. SaaS(L)
  • 58. Outlook: Second Chance on E-Mails (C)
    Category: Microsoft Office
    Description: Delay delivery of all e-mails by one minute (or more) in case you change your mind after hitting the send key!
    How To:
  • 59. Google Hotpot (D)
    Category: Entertainment
    Description:People are increasingly relying on web apps to help them find great locations. Whether you want to discover a new restaurant or an important landmark on your vacation, you instantly refer to the Internet. Recognizing this, Google has now launched a wonderful search feature targeting location results – Hotpot.
  • 60. Category: Media Search Tool
    Search for movie clips based on a number of parameters.
  • 61. Category: Mac Screen Capture
    Description: Capture any image, easily share, comment, draw & iterate.
  • 62. Evernote(D)
    Category: Meetings
    Description:Evernote makes it easy to remember things big and small from your notable life using your computer, phone, and the web. Get started today with a free account.
  • 63. Category: Productivity/HR
    Description: Hire/manage/pay distributed work team; see work as it’s being done/build a team of experts.
  • 64. Category: Office Tools
    Description: Provides building blocks, reusable pieces of content/formatting or other e-mail message parts. Access/reuse at any time; create templates and share with other users.
    How To:
    Outlook: Quick Parts (C)
  • 65. DimDim(D)
    Category: Meetings
    Description:Dimdim has focused on enabling real-time communication in the cloud, with no software. It has now been acquired by Salesforce.
  • 66. Category: Password Management
    Description: Password and data vault for laptops, desktops & mobile devices.
    Keeper (L)
  • 67. Compress Pics in PPT 2007 (D)
    Category: Presentations
    Description:Ever have a presentation with a lot of pictures that is just too big to email or run effectively. You can compress all pictures within Powerpoint easily
  • 68. Category: Presentation Software
    Description: An alternative to Powerpoint, “create astonishing presentations live and on the web.” Free.
  • 69. Category: iPhone/iPad/iTouch Print Utility
    Description: Print to any Mac printer from iPhone/iPad/iTouch; or, save to Mac as virtual file.
  • 70. Category: Social Networking
    Description: A great way to blog if you’re a newbie, or if you want to start a group blog. Can post via email; easy to post photos.
  • 71. Category: iOS Print Utility
    Description: Utility that allows printing from new generation of Apple iPhones, iPad and iPod Touch to a printer shared over your personal WiFi network
    AirPrint Activator (L)
  • 72. Category: Help Desk Software
    Description: A suite of web-based IT software tools. It automates your processes for help desk, hardware configurations, asset monitoring, software licenses, tasks, projects and much more.
    SysAid Help Desk (C)
  • 73. Category: Online Image/Photo Editor
    Description: Free alternative to Photoshop provides
    a variety of tools to create and edit images.
  • 74. Category: Search Engine
    Description: A “dashboard” version of Google that lets you create a visual theme, drag and drop sections, add gadgets (e.g. news, pictures, weather, stocks), track blogs and more. Follows you on every device.
  • 75. Category: Photo Sharing
    Description: Online photo & video sharing and protection/backup.
  • 76. Category: Video Sharing
    Description: Free version lets you post, share and search for videos. Pay for upgrade to have advanced features and customization tools.
  • 77. Category: Technology Assistance
    Description: “The Technology Place for Nonprofits” – a .org that provides technology assistance to other .orgs in US and 30 countries. Good resource for nonprofits to save money.
  • 78. Nutshell Mail (C)
    Category: E-mail/Social Media Tool
    Description: Brings a summary of your social network (Facebook, Twitter, MySpace, LinkedIn) updates to your inbox in a single email, on your schedule.
  • 79. Seamless Web (C)
    Category: Mobile App
    Description: App that uses your GPS location to list restaurants in your area with ratings, comments, etc.. You can order from the menu, pay, and wait for pick up or go and carry out. You can save payment options and easily re-order your favorite items.
  • 80. Dropbox(C)
    Category: THE CLOUD!
    Description: Web-based file hosting service which uses cloud computing to enable users to store and share files and folders with others across the Internet using file synchronization.
    Applications: Share 2 GB of anything for free. Use as a low cost backup service for $10/month.
  • 81. Free Home PC Protection (C)
    Category: Security
    Description: Use these free tools to keep your home pc safe!
    Firewall: Comodo
    AntiVirus: Avast!
    Spyware: Spyware Blaster
    Threat Scan: Malwarebytes
    Browser: Firefox with Adblock Plus and NoScript
  • 82. LifeHacker(C)
    Category: Blog
    Description: Tips and downloads for getting things done; personal efficiency through improved processes
  • 83. Category: Organize stuff
    Description: Use binder clips to
    secure and organize the cords on your
  • 84. Social Media Sweet Spot
    Category: Social Media
    Description: Delcor’s weekly webcast focusing on how associations are using social media.
    Web Site:
  • 85. Contact Information
    Speaker Name: David DeLorenzo
    Title: CIO
    Organization: NACUBO
    Phone: 202.861.2500
    Speaker Name: Loretta M. DeLuca
    Title: CEO
    Organization: DelCor
    Phone: 240.821.1760
    Speaker Name: Chris Shue
    Title:Vice President and Director, Information Services
    Organization: RAA
    Phone: 202.783.8317