Paragraph•Click on arrow beside‘paragraph’ to locate toopen the dialogue box•Use this box to indentexact spaces•Change space betweenlines•Specify alignments
PARAGRAPHUse this page to controlwidow orphanThe widow/orphancontrol in MicrosoftWordis a feature that willprevent single lines ofparagraphs fromappearing on a separatepage from the rest of theparagraph (a widow isthe first line of aparagraph left by itselfand an orphan is the lastline left by itself).Thewidow/orphan controlwill automatically keeptwo lines together on apage, shifting them asnecessary when you addor take text away fromthe document.
Activity 2Go to FORMATPARAGRAPH and openParagraph text boxes.Go spacing and selectpoints you want toleave before and afterthe paragraph12 points = one line at size 12font6 points before and after willleave 12 points betweenthe paragraphAutomatic will leave the samespace as your line spaceFormat the lines ofthearticle as isdemonstratedAn unformatted copy oftest is available inPLAINTEXTACTIVITIESdocument.
ACTIVITY 3Align the paragraphsof the textas isdemonstratedAn unformattedcopy of the text is inMOODLE in the filePLAINTEXTACTIVITIES.Youshould open it andcut and paste thetextUse LEFT RIGHTand DISTRIBUTED(JUSTIFY)alignments
IndentsCONTRL+E: CenterCONTRL +J :JustifyCONTRL +R :RightalignCONTRL +M :Indentthe left
Activity 4add the followingparagraphs. Indent thesheet as isdemonstratedAn unformatted copy ison MOODLE PLAINTEXTACTIVITIES.Copyit do not type it.
TABSRather than use manydefault tabs you can settabs on the ruler. If theruler is notshowing, Click on VIEWRULER
TABSUsing FORMATTABTheTab dialogue box can beused to setTabs accurately andcreate leaders.To set tabs type in the tabposition, indicate the alignmentand the leader and click SETCLEAR clears the highlighted tabCLEAR ALL clears all tabsLeadersLeaders allow you to draw linesor dot between words.For example :This is set 2cm tab, Leftalignment no leader, 12 cmTableft alignment leader 2
Page and Section breaksTo save reformatting documents if youdecide to add text at a later point, donot hit ENTER to go to a new page ifyou do not want to completely fill thepage. Use Page break.Page breaksLocated under INSERT Page breakANDPAGE LAYOUTBreaksSection BreaksPAGE LAYOUTBreaksTo delete a page break or sectionbreakHighlight the break.Click delete
BORDERS and SHADING•When using paragraphmake sure that it isselected in bothBORDERS and SHADINGsections of the DialogueBox.•WhenText is highlightedthe Border will extendaround the text, whenParagraph is highlightedthe border will extendthe width of the page.•WhenCreatingText andParagraphs with Bordersleave an emptyparagraph on either sideof the text.This will avoidcarrying formatting intoother text.
HEADINGSMicrosoftWord allows you todefine your own styles and alsohas a number of built-in styles.Among the most important built-in styles are the standardheading styles: Heading1, Heading 2, Heading 3, etc.Theheading styles are intended tohelp create a consistenthierarchy in your documents. Forexample, you might use Heading1 for chapter headings, Heading2 for major sections withinchapters, etc.Words heading styles make itfaster and easier to formatheadings in your documents, andthey also have a number of otherimportant features. Forexample,Word can automaticallycreate a table of contents basedon your headings, and you canuse headings to define cross-references.Headings allow you to create anavigatable document map forlarge documents
Headers and Footers and PageNumbersHeaders andFooters allowyou to put textsuch as titlesdates and otherinformation oneach page.You can putdifferentHeaders andFooters indifferentsections of yourdocuments
INSERT HEADER AND FOOTERTo insert Header go toINSERT HEADERTo have different headers insection. CREATE SECTIONSClick on INSERT HEADERCreate desired HeaderHeadera and FOOTERTOOLS will showClick next sectionLink to previous will show ashightlighted and you will seesame as previous in headerClick on link to previous tounhighlightAdd new footer to sectionRepeat for all sectionsDo the same for Footers
TABLE OF CONTENTSTables of ContentsMake sure that all theitems you want in theTOC are formatted asheadings. Heading 1locates =Level 1 of theTOC. Heading 2 =Level2Click an emptyparagraph/page whereyou want to insert theTOC.Click INSERTTABLEOF CONTENTS
ThesaurusThe THESAURUSfunction allows you tochange words and findsimilar onesYou type in theword, highlight it andthe click REVIEWTHESAURUS
ACTIVITY 16Find alternatemeanings for the wordsopposite.
TranslateTranslate takes you toMicrosoft translator.You need to beconnected to theInternet
Activity 17You will find the text intheText document onMoodle
TRACKING CHANGESTracking changesallows documents to betracked and all edits tobe recorded.This canbe done as formattingor by comments boxes.
SpellcheckSpellcheck tests spelling,readability and grammar. Itshould NEVER be substitutefor proofing.After you have completed spellcheck you can checkreadability statistics1. Click the "Office" button atthe top-left of MicrosoftWord.2.Click "Word Options" at thebottom-right of the menu.The "Word Options" dialogappears, allowing you toconfigure the following groupsof options by clicking oncategories in the left pane:*Click Proofing for spellcheckoptions
AutoshapesMost of the shapes andsymbols can be foundunder the INSERTTab.Once the Insert is madethen further tabsrelating to the insertappear.Symbols are very usefulfor addingpictures, foreignlanguage symbols anmathematical symbolsas TEXT.
BulletsBullets allow lists to becreated changingindents and symbolsused.You do this by clickingon the arrow beside thebullet list.Bullets use acombination ofINDENT TAB andSYMBOL buttons.You can align text in abullet on a new line byusing SHIFT- ENTERrather than just ENTER
NUMBERINGNumbering lists allowyou to add sequentialnumbers to listthroughout yourdocument.The numbering can bechanged to a variety offormatsYou can chose tocontinue withnumbering or start anew set of numbers byclicking on SETNUMBERING VALUE
LISTSLists allow you to createa multi tier numberformat, using acombination of symbols, numbers andTABS
Graphics and Drooped CapitalsWord allows you tocreate a number ofgraphics and imagesusing text boxes,WordArt and Drop capital.When you click onTEXTBox and draw one theDRAWINGTOOLSTabappears and you canformat the text boxwith shape , shadowsan 3D.Drooped caps allowsyou to enlarge andformat the first letterof a word
MacrosMacros allow you to createfunctions and short cuts thatyou can keep using overagain.They are useful whenthe function involves anumber of stepsFor instance, a long title witha particular formatting.Youcan create a macro to workoff a button in the toolbar ora short cut.To start a macroGo to DEVELOPER RECORDMACRO.NOTE: Macro is recordingwhen you see, so anymistakes will record as well
To create button clickBUTTON Drag themacro into theright, then clickMODIFY .The button will appearon the top quick accessbar