Utlilizing the Cloud


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The biggest trend today is utilizing the "cloud." The cloud is a phrase used to describe moving document storage away from devices and to Internet-based locations. Cloud-based computing has several benefits including ease of collaboration, accessibility of information on multiple PCs and devices and can save organizations money and space. There are multiple companies offering cloud services, join Diana to explore the cloud and offer pros and cons of several popular cloud services including DropBox, Amazon Cloud and Google Docs.

Instructor: Diana Silveria

Published in: Technology, Business
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  • Public cloudPublic cloud describes cloud computing in the traditional mainstream sense, whereby resources are dynamically provisioned to the general public on a fine-grained, self-service basis over the Internet, via web applications/web services, from an off-site third-party provider who bills on a fine-grained utility computing basis.[13][edit]Community cloudCommunity cloud shares infrastructure between several organizations from a specific community with common concerns (security, compliance, jurisdiction, etc.), whether managed internally or by a third-party and hosted internally or externally. The costs are spread over fewer users than a public cloud (but more than a private cloud), so only some of the benefits of cloud computing are realised.[43][edit]Hybrid cloudHybrid cloud is a composition of two or more clouds (private, community, or public) that remain unique entities but are bound together, offering the benefits of multiple deployment models.[43][edit]Private cloudPrivate cloud is infrastructure operated solely for a single organization, whether managed internally or by a third-party and hosted internally or externally.[43]They have attracted criticism because users "still have to buy, build, and manage them" and thus do not benefit from lower up-front capital costs and less hands-on management,[44]essentially "[lacking] the economic model that makes cloud computing such an intriguing concept".[45][46]http://en.wikipedia.org/wiki/Cloud_computing#Community_cloudThere is currently a 30 percent/70 percent split between public and private cloud engagements; however, over the next two years, respondents see the use of data and informa-tion produced by cloud customers more than doubling, with a corresponding decrease in exclusive internal use. http://public.dhe.ibm.com/common/ssi/ecm/en/ciw03074usen/CIW03074USEN.PDF
  • - Photo Stream album that holds a rolling collection of your last 1000 photos. iCloud stores new photos for 30 days
  • Apple has finally unveiled its iCloud pricing structure for those customers that wish to purchase additional storage beyond the 5 GB each user receives free of charge. With this in mind, we thought it was important to compare these prices with those of similar products already on the market. To do so, we’ve compared iCloud prices with those of Dropbox, Amazon’s Cloud Drive and the Google Music Beta service.Please note: The prices quoted are in U.S. dollars only and international prices and differences between services may differ. Plus, Apple could change the prices it charges for iCloud prior to the service’s debut later this year.As Apple announced yesterday, additional storage space for iCloud, when it debuts this fall, will costs as follows:10 GB (15 GB total), $2020 GB (25 GB total), $4050 GB (55 GB total), $100In other words, Apple is charging $2 for each additional GB of storage, per year.The fine printMail, documents, photos, and account information and settings goes against this allotment.However, any music purchased through iTunes does not.DropBoxCurrently, Dropbox users receive 2 GB of space for free, with two additional packages available as add-ons.They are:50 GB (52 GB total), $99100 GB (102 GB total), $199Like Apple, Dropbox is charging close to $2 for each additional GB of storage.The fine printEverything counts against this allotment, including photos, music, and documents.Amazon Cloud DriveLike Apple, Amazon offers 5GB of free storage for each of its customers. However, unlike Apple and Dropbox, Amazon offers quite a few additional upgrade choices.These include:15 GB (20 GB total), $2045 GB (50), $5096 GB (100), $100195 GB (200), $200495 GB (500), $500995 GB (1000), $1000Unlike the other plans mentioned, Amazon’s prices per GB actually drop as you buy more space.For example, 20 GB costs you $1.33 per GB (keeping in mind 5 GB is actually free), while 500 GB will set you back just $1 per GB.Regardless of plan, Amazon is charging far less than Apple and Dropbox.The fine printAll paid Cloud Drive storage plans include unlimited space for MP3 and AAC music, regardless of where you’ve purchased the music. However, this is a limited plan that ends once your existing plan term ends.In other words, after your first year of service, everything but music purchased via Amazon will count against your space.Google Music BetaSince it arrived earlier this year, we haven’t heard much from Google about its music service, which remains in beta.Equally so, we have no idea what the service will cost when it eventually goes online for anyone that wants to use the service.For now, invited guests from the U.S. are able to upload up to 20,000 songs free of charge.Bottom Line:When one compares one plan to the other strictly by how much it costs per GB, Google and then Amazon offer better deals.However, each service offers its own set of features that makes comparing each solely on price not appropriate.For example, iCloud is automatically integrated into iOS 5. This means iPhone/iPod touch and iPad customers will see their files automatically sync with little input.Conversely, despite its price advantage, Amazon’s system relies heavily on human interaction. To move files from your PC or Mac to the Cloud Drive, for example, requires manual setup.Finally, with regards to Google, the jury remains out. It wouldn’t surprise us if the tech giant is taking a wait-and-see attitude with regards to future storage prices. Most likely, Google will wait and see what works (and doesn’t work) with iCloud and then decide what it will charge for its own service.
  • Box:In addition to storing files, Box provides a number of applications, like Web Documents and Zoho, an online productivity suite. Box also offers a solid app for the iPad and iPhone, which provides much of the service’s functionality on the go. Users can also connect to an Apple-Air-Print-enabled printer for wireless printing.Out of all the sites, Box is easily one of the most user-friendly, especially for those who aren’t as familiar with this type of service.The lowdown: Free 5GB, fast uploads, simple functionality, well-designed site
  • heavily transactional, are I/O sensitive or involve sensitive data, are not advisable to go shift into a cloud environment.Clients are finding value today either implementing characteristics of cloud or finding workloads that are best suited for public and private cloud, and in the process, they are gaining knowledge of what’s needed for the future.●Clients using cloud understand the importance of standardization and integration for a successful and more rapid adoption of cloud computing.●Clients have also learned they will need to make organizational and process changes and reach a higher maturity level of integrated service management to get the full value of cloud computing.●Clients believe many of today’s current obstacles such a security, value and funding will be overcome within two years. ●Clients plan to increase dramatically their use of cloud computing, both to incorporate more mission-critical applications and to expand their use of public cloud services.
  • Utlilizing the Cloud

    1. 1. Utilizing the Cloud Diana Silveira, Novare Library Services www.slideshare.net/dee987
    2. 2. http://holykaw.alltop.com/the-generation-gap-comic?tu2=1
    3. 3. Agenda• What is the Cloud?• General Considerations• Pros and Cons of Popular Services• Tips for Success
    4. 4. Define• Off-site• 3rd party vendor• Web-based• Self-service• Scalability• Flexibility• Lower cost• Accessibility Pic Source: http://en.wikipedia.org/wiki/File:Cloud_computing.svg
    5. 5. Types of Clouds Private Cloud Public Community Cloud Cloud
    6. 6. The Cloud: Advantages• Access, Operate anywhere• Easy Implementation• Disaster Planning• Distributed Network• Bandwidth• Reliability• Easy to join, easy to quit• Security• SaaS (software as a service)
    7. 7. General Considerations• Internet-Based• Privacy• Security• Fee v Free• heavily transactional applications are not recommended
    8. 8. “I get that the cloud is coming and one daywe‟ll all be pushed to keep most of our stuffin the „sky.‟ Just look at Apple‟s newMacBook Air line. The largest internal flashmemory available is 256 gigabytes. In thisdigital age that‟s likely not enough to holdmost user‟s current content. And as more(read: all) computers move to flash memoryeventually, the cloud will become the offsite … Brian Sullivan,storage vessel for us all.”Source; http://www.cnbc.com/id/4489227
    9. 9. How much storage? Chart Source: http://kb.sandisk.com/app/answers/detail/a_id/69/~/number-of-pictures-that-can-be-stored-on-a-m
    10. 10. Popular Commercial Cloud Services• Google Docs• SkyDrive• DropBox• iCloud• Amazon• Google Premier
    11. 11. Google Docs• Document-based• Upload folders, files, in native format• Create, edit in doc format• Customizable Privacy Levels• 1,024MB Free with personal account ($0- $256 (1TB)
    12. 12. Microsoft SkyDrive• 25GB of online storage Free• Stores in either Public, Private or Personal folders• Free access to the Microsoft Office web apps can create - Word, Excel, Powerpoint or OneNote documents for Free.
    13. 13. Dropbox• Offline & Online Access• Access through Web• Desktop Program (acts like regular PC folder but syncs• Adjustable File Privacy Levels from private to public• 30-day history of work. – Back-up and Undos• SSL• Up to 2GB Free ($0-$120@yr for 50GB)• Be aware: Based on Amazon S3 service
    14. 14. ICloud– Launching this Fall– Mac-based– Photos, Docs, Calendar, Mail– Find my device– 5GB Free– Photostream is “free”– No Movies– Pricing above 5GB – 50GB
    15. 15. Amazon Cloud• S3 Storage – “Simple Storage Service” – Pay for what you use – For the more advanced user• Cloud Drive – User-Friendly – 5GB Free – 1000GB ($1000 @yr) – Songs Bought on Amazon Free – Works with Amazon Cloud Player
    16. 16. Pricing Is price the only factor?Source: http://appadvice.com/appnn/2011/08/announced-icloud-pricing-how-it-compares-to-other-services
    17. 17. Other Cloud Services• Egnyte• OCLC Web Scale• Box• SugarSync
    18. 18. Cloud-Based Phone Systems• Twilio• OneBox• “Digital” Phone by your cable company Image source: http://bit.ly/ubE
    19. 19. Others?What do you use and why?
    20. 20. General Tips for Success• What is the goal? – Collaboration – Disaster Planning/Back-up – Off-Site Storage• What are your ACTUAL storage needs? – What is the file size today? How fast is it growing? – Side Note: Do you need to “digitally declutter”• How, where, what do you need and when?• Multiple solutions might be the solution• Privacy, Security are still concerns
    21. 21. QUESTIONS?
    22. 22. Contact Me: Diana Silveira @novarelibrary facebook.com/novarelibraryservices delicious.com/dee987/cloudNovarelibrary.com/newsdiana@novarelibrary.com877.816.9638www.slideshare.net/dee987