Train the Technology Trainer:  Creating Successful Presentations
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Train the Technology Trainer: Creating Successful Presentations

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Does the idea of training 10, 20, 30 people on the latest technology make your palms sweat and heart race?

In libraries, we train users everyday on a myriad of technologies - but training a group of people on a technology is greatly different than the one-one-one assistance we typically provide at the library. The logistics, audience and our own presentation skills can make or break any workshop.

During this course, we will explore:
Creating a logistics pre-training checklist to help ensure you and the location are ready to go
Writing course descriptions, titles and agendas to help set up realistic expectations from attendees
Managing the unexpected - from tech issues to problem participants
Developing basic presentation skills and techniques for successful public speaking

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  • Rows can be circular, semi-circular, straight, or angled toward the focal point. Offset each row so that attendees don’t have to look over the person in front of them (this will increase the space required). If using banquet type chairs, space them 3” to 6” apart as these chairs are normally narrower than most people’s bodies. If you have the space, allow for 24” between rows to allow attendees easy movement in and out of the row.
  • This layout style is often used for Board of Directors meetings, committee meetings, or discussion groups where there is a speaker, audio-visual PR is the most efficient set-up when the attendees will act as an audience. This set-up is not recommended for food events or if note taking is required.
  • A minimum of 2’ of table space is required per attendee. Skirt the inside of the “U” if attendees are being seated only on the outside. Avoid the “U” set-up for groups greater than 25, as the sides of the “U” become too long and may not promote participation from all attendees.
  • Set-up hints Tables that extend beyond the stage or podium should be angled toward the speaker. Allow for approximately 2’ of space per person at each table. (More space may be required depending on the amount of materials).Minimum space between tables is 3’. Provide 3½’ if space allows, for ease of movement in and out of rows.

Train the Technology Trainer:  Creating Successful Presentations Train the Technology Trainer: Creating Successful Presentations Presentation Transcript

  • Train the Technology Trainer: Creating Successful Presentations Presenter: Diana Silveira Novare Library Services
  • Agenda Writing course descriptions, titles and agendas to help set up realistic expectations from attendees Creating a logistics pre-training checklist to help ensure you and the location are ready to go Managing the unexpected - from tech issues to problem participants Developing basic presentation skills and techniques for successful public speaking
  • Creating Your Course
  • Creating Objectives How long is the course? Who is your audience? What is their goal? What 1 thing overall should attendees walk away with in this time frame? Can this be broken down into points?
  • Creating the description To the point – no more than 3-4 sentences Bullet Points Action Verbs Watch language for over-promises “Learn” “Become an Expert” They can “Listen” “demonstrate” “practice”
  • Title Denote Tone Avoid cute names Title should give an idea of course 5-7 words
  • Downloading Pride and Prejudice V Free Ebooks for Your Kindle
  • The Presentation Introduction Key Points Examples, Demonstrate Summarize Yourself Call to Action Next Steps Audience Challenge How to follow-up
  • Creating the Advertising Title Time Location 1 sentence at most description How to get more information Visual
  • Activity Time Create a Course – you can present in 10 minutes or less.
  • Creating a training checklist - Presentation - Tech Requirements - Props - Handouts - Room Set Up
  • PowerPoint and Alternatives PowerPoint, Prezi, SlideRocket, Google Docs
  • Tips • Graphics • Don’t Read • Don’t Print Slides - use slideshare or similar • Remember it will be big and needs to be clear
  • Room Set-up
  • Seating Chairs should face away from the door and windows if possible, to minimize distractions. Avoid having the sun in anyone's eyes or having glare interfere with their ability to see any visual materials.
  • What type of seating? Is the class hands-on? How many are expected? What style is the class?
  • Theatre Style This is the most efficient set-up when the attendees will act as an audience. This set-up is not recommended for food events or if note taking is required.
  • Theatre Style Pros Good for large groups when reading/writing are not required Cons Elevation changes needed for large groups No writing surface Minimal group interaction
  • Theatre Style Set-up hints Rows can be circular, semicircular, straight, or angled Offset each row Narrow chairs – space them If you have the space, allow for 24” between
  • U- Style or Hollow Square A series of conference tables set in the shape of the letter U, with chairs around the outside. Used for • Meetings • discussion groups • speaker will act as part of audience. • Not recommended for food events or if note taking is required. Image from: http://goo.gl/Q4nir7
  • U Style Pros Good work space Good interaction between participants Ideal when audio-visual or speakers are involved Cons Not ideal for larger group
  • U-Style or Hollow Square A minimum of 2’ of table space per attendee. Avoid the “U” set-up for groups greater than 25
  • Classroom Style Rows of conference tables with chairs facing the front of a room (and usually a speaker), providing writing space for each person. Used for hands-on classes long sessions Sessions with refreshments
  • Classroom Style Pros Presenter can see all participants Accommodates large groups in less space Cons Minimal interaction possible Participants only see each other’s backs Image & More Tips from http://goo.gl/5yB05q
  • Classroom Style Set-up hints • Angle toward the speaker. • Approximately 2’ of space per person at each table • Minimum space between tables is 3’.
  • Technology Plan A Plan B Schedule for testing each
  • Emergency Kit: - Screen Shots of “Live” Demonstrations - Presentation on Flash Drive - Power Cords
  • Classroom Materials Handouts Follow-up details Help! Contact Information Web Resources Where to get information from today’s presentation
  • Basic Presentation Skills
  • Golden Rules Know Your Audience Know Your Topic Bring Your Passion
  • Tips for Success Practice Be Prepared Know Your Material Get to a Room Early and “Own it” Visualize Success Know: Your audience wants you to succeed Don’t Apologize for nerves Focus on the message Dress Comfortable but Professional
  • Remember: You are the expert You are awesome
  • Shake those nerves Math Breathing Exercises Don’t forget to eat – and regulate caffeine
  • Activity Break into groups and create a presentation.
  • Part 2 You will evaluate everybody – on two things: Liked Best Next Time
  • Follow-Up This Course
  • Managing the Unexpected The Audience The Questioner The Side tracker The Side-talker The Distracted
  • The Technology Remember Plan B Take a short break if needed More on – and regroup Humor
  • Questions
  • Contact Information Diana Silveira diana@novarelibrary.com delicious.com/presenting slideshare.net/dee987 www.facebook.com/NovareLibraryServices 877-816-9638