Rows can be circular, semi-circular, straight, or angled toward the focal point. Offset each row so that attendees don’t have to look over the person in front of them (this will increase the space required). If using banquet type chairs, space them 3” to 6” apart as these chairs are normally narrower than most people’s bodies. If you have the space, allow for 24” between rows to allow attendees easy movement in and out of the row.
This layout style is often used for Board of Directors meetings, committee meetings, or discussion groups where there is a speaker, audio-visual PR is the most efficient set-up when the attendees will act as an audience. This set-up is not recommended for food events or if note taking is required.
A minimum of 2’ of table space is required per attendee. Skirt the inside of the “U” if attendees are being seated only on the outside. Avoid the “U” set-up for groups greater than 25, as the sides of the “U” become too long and may not promote participation from all attendees.
Set-up hints Tables that extend beyond the stage or podium should be angled toward the speaker. Allow for approximately 2’ of space per person at each table. (More space may be required depending on the amount of materials).Minimum space between tables is 3’. Provide 3½’ if space allows, for ease of movement in and out of rows.
Train the Technology Trainer: Creating Successful Presentations
Agenda• Writing course descriptions, titles and agendas to help set up realistic expectations from attendees• Creating a logistics pre-training checklist to help ensure you and the location are ready to go• Managing the unexpected - from tech issues to problem participants• Developing basic presentation skills and techniques for successful public speaking
Creating Objectives• How long is the course?• Who is your audience? What is their goal?• What 1 thing overall should attendees walk away with in this time frame? • Can this be broken down into points?
Creating the description• To the point – no more than 3-4 sentences• Bullet Points• Action Verbs • Watch language for over-promises “Learn” “Become an Expert” • They can “Listen” “demonstrate” “practice”
Title• Denote Tone• Avoid cute names• Title should give an idea of course• 5-7 words
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The Presentation• Introduction• Key Points • Examples, Demonstrate• Summarize Yourself• Call to Action • Next Steps • Audience Challenge • How to follow-up
Creating the Advertising• Title• Time• Location• 1 sentence at most description• How to get more information• Visual
Activity Time Create a Course – you can present in 10 minutes or less.
Seating• Chairs should face away from the door and windows if possible, to minimize distractions.• Avoid having the sun in anyones eyes or having glare interfere with their ability to see any visual materials.
What type of seating?• Is the class hands-on?• How many are expected?• What style is the class?
Theatre StyleThis is the most efficient set-up when the attendees will act as anaudience. This set-up is not recommended for food events or if notetaking is required.
Theatre StyleProsGood for large groups when reading/writingare not requiredConsElevation changes needed for large groupsNo writing surfaceMinimal group interaction
Theatre StyleSet-up hints • Rows can be circular, semi- circular, straight, or angled • Offset each row • Narrow chairs – space them • If you have the space, allow for 24” between
U- Style or Hollow SquareA series of conference tables set in the shape of the letter U, with chairsaround the outside. Used for • Meetings • discussion groups • speaker will act as part of audience. • Not recommended for food events or if note taking is required.
U Style ProsGood work spaceGood interaction between participantsIdeal when audio-visual or speakers areinvolvedConsNot ideal for larger group
U-Style or Hollow Square• A minimum of 2’ of table space per attendee.• Avoid the “U” set-up for groups greater than 25
Classroom StyleRows of conference tables with chairs facing the front of a room (and usuallya speaker), providing writing space for each person.Used for • hands-on classes • long sessions • Sessions with refreshments
Classroom StyleProsPresenter can see all participantsAccommodates large groups in less spaceConsMinimal interaction possibleParticipants only see each other’s backs
Classroom StyleSet-up hints• Angle toward the speaker.• Approximately 2’ of space per person at each table• Minimum space between tables is 3’.
Technology• Plan A• Plan B• Schedule for testing each
Emergency Kit:- Screen Shots of “Live” Demonstrations- Presentation on Flash Drive- Power Cords
Classroom Materials• Handouts• Follow-up details • Help! Contact Information • Web Resources • Where to get information from today’s presentation
Golden Rules• Know Your Audience• Know Your Topic• Bring Your Passion
Tips for Success• Practice• Be Prepared• Know Your Material• Get to a Room Early and “Own it”• Visualize Success• Know: Your audience wants you to succeed• Don’t Apologize for nerves• Focus on the message• Dress Comfortable but Professional