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Organize Your Technology (Tools and Tips to organize, sync and simplify your life)

Organize Your Technology (Tools and Tips to organize, sync and simplify your life)



Instructor: Diana Silveira ...

Instructor: Diana Silveira

As we start a new year, we all make the resolution to stay organized and become more efficient. During this workshop, help yourself become prepared to meet and exceed this goal.
- Learn how to declutter, dedupe and easily organize your files
- Organize incoming knowledge to maximize the time you have and to avoid becoming overwhelmed
- Learn about tools you can use to help yourself stay organized
- Organize your technology to ensure data security, back-ups, and other important processes are running at full efficiency.




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  • Why Declutter?Its distractingCluttered house = cluttered mind.It will stamper your creativity and create a barrier to successFind the Quality in what you own. Be able to find the treasures. It’s hard to know what you own when its buried with a million other things or stuffed into an overfilled drawer or closetAn organized place with give you peace of mind and a sense of self-satisfaction. Don’t “dread” looking into drawers or around your house.Set about decluttering in an organized manner & set small goals- bouncing from one place to another will lead to nothing being completed.Set a goal (a folder, a type of file, a year)Create a vision in your head on how you want the space to look – - How are you going to access this stuff? By Year, By Name? By Album?
  • Good: HOA2011, Christmas2011Bad: Stuff, Pictures

Organize Your Technology (Tools and Tips to organize, sync and simplify your life) Organize Your Technology (Tools and Tips to organize, sync and simplify your life) Presentation Transcript

  • Organize Your Technology:Tools and Tips to organize,sync and simplify your life
  • Image from http://de-stress4life.com/2011/05/30/less-mess-less-stress/
  • Organize
  • • Duplicate Cleaner• Delete Duplicate Files
  • Organize Your Files
  • Create Folders • Right Click on Desktop (or within folder) • New > Folder • Name Meaningfully
  • Everything Has a Place • No Files left on Desktop or in folder • Create as many folders as needed • Folders Need Meaningful Names Tip: Use Folder View with Preview On to peak at files without opening them or use the slide arrow to make images largest enough to preview
  • Moving Files • PC: • Hold control to select multiple files • Control + X = Cut • Control + V = Paste • Control + A = Select All • Alternatively, you can drag files to a new folder • Mac • Hold Command to select Multiple Files • One select, click and drag to new folder Tip: Make sure you cut don’t copy files as you move them
  • Rename Files • Image003 v. 2011JulyGabrielPoolParty100
  • Do you really need it? Picture Source http://www.elisquared.com/2011/12/follow-friday-14.html
  • Change Your Set-Up • Change your default Save Destination & Download Destinations to Desktop (Not my documents or downloads- where things will just gather)
  • Never Let it Happen Again • When Downloading Rename Pictures, Documents give a meaningful Name • Date • Event • Person • Tag if possible
  • Downloading Pictures Delete, Delete, Delete
  • The Key: ClearYour Desktop Regularly
  • Organize incoming knowledge to maximize the time you have and to avoid becoming overwhelmed
  • Consider an Information Diet
  • BE AWARE OF NETFLIX QUEUE SYNDROME WITH YOUR NEWSTwitter, Email, RSS, Facebook, Google+, Pinterest, LInkedIn
  • Consider Dumping• Redundant News Sources• Those you are “saving” for later• Topics no longer of interest
  • Social Media• Follow in ONE place• Why are you following them?• If you skim or skip them 70% of the time – delete, hide or unfollow
  • Cleaning Up Facebook• Delete your “likes”• “Hide” annoying family• “Unfriend” a few people• Create lists of close friends and family
  • Hide a Person’s Feed
  • Email• Get rid of the bacon• Create an account or folder just for signing up
  • Tools you can use to helpyourself stay organized
  • Flipboard
  • Microsoft One Note
  • Evernote
  • Organizing Apps • CardStar • Passbook • Reminders/ Forget the Milk • Notes
  • Organize yourtechnology to ensuredata security, back-ups, and otherimportant processesare running at fullefficiency.
  • Look into Password Managers• Features: • Multi-browser • Multi-device • Password Generators LastPass, Norton, Dashlane 1.1
  • Passwords• Change Everything!• One word is not enough – words, symbols, numbers, capitalization• Longer the better• Double Authentication when possible
  • Security Questions First Pet? LIE!!!!!!!!!First Car?Favorite Book?Grandmother’s Maiden Name? First Concert? Mother’s Maiden Name?
  • Back-up • Dropbox • SugarSync • Carbonite • iCloud
  • Analyze Your Settings • Browser Extensions • Uninstall Programs • Turn off items on start menu
  • Contact Me Diana Silveira diana@novarelibrary.com Delicious.com/dee987/ slideshare.net/dee987 www.facebook.com/NovareLibraryServices 877-816-9638