BeWoman: Technology Presentation 2: Maximizing Your Productivity

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Organize Your PC, Master Your Email and Sync Between Devices …

Organize Your PC, Master Your Email and Sync Between Devices
Presented at a BeWoman Workshop (debralombardozzi.com/bewomen)

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Transcript

  • 1. MAXIMIZING YOUR PRODUCTIVITY PRESENTER: DIANA SILVEIRA NOVARE LIBRARY SERVICES
  • 2. AGENDA ORGANIZE YOUR PC MASTER YOUR INBOX SYNC BETWEEN DEVICES
  • 3. ORGANIZING YOUR PC
  • 4. Image from http://de-stress4life.com/2011/05/30/less-mess-less-stress/
  • 5. ORGANIZE
  • 6. ORGANIZE
  • 7. RUN DUPLICATE FILE SOFTWARE • SOME SOFTWARE CHOICES*: • DUPLICATE CLEANER (PC BASED) • DUPLICATE FILES SEARCHER FOR MAC PC: http://goo.gl/DOk5q Mac: http://goo.gl/xmg9
  • 8. SPRING CLEANING ON YOUR PC • CREATE NEW AND MEANINGFULLY NAMED FOLDERS • MOVE AND RENAME FILES WITH PURPOSE Everything has its place Tip: Use Folder View with Preview On to peak at files without opening them or use the slide arrow to make images largest enough to preview
  • 9. MOVING FILES • PC: • HOLD CONTROL TO SELECT MULTIPLE FILES • CONTROL + X = CUT • CONTROL + V = PASTE • CONTROL + A = SELECT ALL • ALTERNATIVELY, YOU CAN DRAG FILES TO A NEW FOLDER • MAC • HOLD COMMAND TO SELECT MULTIPLE FILES • ONE SELECT, CLICK AND DRAG TO NEW FOLDER Tip: Make sure you cut don’t copy files as you move them
  • 10. PURGE EACH FOLDER • DO YOU NEED EVERY VERSION? • HOW MANY PICTURES OF THE SAME TREE? • DO YOU NEED IT?
  • 11. CHANGE YOUR SETTINGS
  • 12. WHERE YOU SAVE File > Options > Save
  • 13. CHANGE DEFAULT IN BROWSER INTERNET EXPLORER
  • 14. CHANGE DEFAULT IN BROWSER CHROME
  • 15. CHANGE DEFAULT IN BROWSER FIREFOX
  • 16. WORD FILE > OPTIONS > ADVANCED > GENERAL
  • 17. MANAGING PASSWORDS
  • 18. MASTERING YOUR INBOX
  • 19. ORGANIZE
  • 20. TURN ON THREADING/CONVERSATIONS
  • 21. MAKE OUTGOING EMAIL COUNT • DON’T RESPOND TO EVERY INCOMING MESSAGE • PICK MEANINGFUL SUBJECT LINES (3-5 WORDS) • DON’T GO CC CRAZY Today v Agenda for Holds Queue Committee Why am I getting this email?
  • 22. RECLAIM YOUR INBOX
  • 23. TACKLE IT • START WITH NEWEST TO OLDEST • DELETE IT • DEAL WITH YOUR INBOX IN BULK • DON’T REPLY UNLESS YOU HAVE TO. • GO ON A RAMPAGE – CLEAN IT OUT – THEN DO THIS REGULARLY
  • 24. TOSS THE BACON CONSIDER FOLLOWING VIA FACEBOOK, TWITTER OR RSS OR AUTHENTICATING VIA SOCIAL MEDIA
  • 25. TIME MANAGEMENT • Turn off Desktop Alerts • Schedule Time With Your Email • Mornings and end-of-day are best. • Deal with email in bulk
  • 26. ONLY TOUCH YOUR EMAIL ONCE OPEN AN EMAIL: ACT • REPLY • FORWARD • ARCHIVE/FILE IT • DELETE IT Your Inbox is not a to-do list
  • 27. MAIL & SMART PHONES • DOES IT NEED TO BE READ IMMEDIATELY? • ARE YOU EXPECTING SOMETHING? • REMEMBER BALANCE – WORK AND LIFE • TURN OFF THE “BING” • SHOULD YOU REPLY? • IMMEDIACY OF REQUEST • COMPLEXITY OF REQUEST • DON’T SEND NEGATIVE Don’t Ping Pong – Use IM or Call
  • 28. TRY BOOMERANG • INSTALL THROUGH BROWSER (GMAIL AND OUTLOOK)
  • 29. GMAIL AND OUTLOOK.COM • ARCHIVE DON’T DELETE – IMPORTANT MESSAGES • DELETE THE GARBAGE
  • 30. SYNCING DEVICES
  • 31. SYNCING DEVICES • VITAL DOCUMENTS • OLD FILES YOU NEED BUT DON’T OFTEN ACCESS • COLLABORATING & SHARING
  • 32. STORING FILES OFF SITE
  • 33. COLLABORATIVE IMAGE FROM: HTTP://WWW.SURENDRAMOHAN.INFO/SM7/CONTENT/INSTANT-GOOGLE-DRIVE-STARTER-PACKT-USER-REVIEW
  • 34. SAVE REVISIONS NOT NEW FILES OR UTILIZE THE CLOUD
  • 35. PHOTO BACK UP
  • 36. SYNC NOTES …AND MORE
  • 37. QUESTIONS
  • 38. CONTACT ME DIANA@NOVARELIBRARY.COM SLIDESHARE.NET/DEE987 FACEBOOK.COM/NOVARELIBRARYSERVICES 877-816-9638 Diana Silveira Join Us for: Online Marketing for Small Businesses April 17, 2014