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MAXIMIZING YOUR
PRODUCTIVITY
PRESENTER:
DIANA SILVEIRA
NOVARE LIBRARY SERVICES
AGENDA
ORGANIZE YOUR PC
MASTER YOUR INBOX
SYNC BETWEEN DEVICES
ORGANIZING YOUR PC
Image from http://de-stress4life.com/2011/05/30/less-mess-less-stress/
ORGANIZE
ORGANIZE
RUN DUPLICATE FILE SOFTWARE
• SOME SOFTWARE CHOICES*:
• DUPLICATE CLEANER (PC
BASED)
• DUPLICATE FILES SEARCHER
FOR MAC
PC...
SPRING CLEANING ON YOUR PC
• CREATE NEW AND MEANINGFULLY NAMED FOLDERS
• MOVE AND RENAME FILES WITH PURPOSE
Everything
has...
MOVING FILES
• PC:
• HOLD CONTROL TO SELECT MULTIPLE FILES
• CONTROL + X = CUT
• CONTROL + V = PASTE
• CONTROL + A = SELEC...
PURGE EACH FOLDER
• DO YOU NEED EVERY VERSION?
• HOW MANY PICTURES OF THE SAME
TREE?
• DO YOU NEED IT?
CHANGE YOUR SETTINGS
WHERE YOU SAVE
File > Options > Save
CHANGE DEFAULT IN
BROWSER
INTERNET EXPLORER
CHANGE DEFAULT IN
BROWSER
CHROME
CHANGE DEFAULT IN BROWSER
FIREFOX
WORD
FILE > OPTIONS > ADVANCED > GENERAL
MANAGING PASSWORDS
MASTERING
YOUR INBOX
ORGANIZE
TURN ON THREADING/CONVERSATIONS
MAKE OUTGOING EMAIL
COUNT
• DON’T RESPOND TO EVERY INCOMING
MESSAGE
• PICK MEANINGFUL SUBJECT LINES (3-5
WORDS)
• DON’T GO...
RECLAIM YOUR INBOX
TACKLE IT
• START WITH NEWEST TO OLDEST
• DELETE IT
• DEAL WITH YOUR INBOX IN BULK
• DON’T REPLY UNLESS YOU HAVE TO.
• GO ...
TOSS THE BACON
CONSIDER FOLLOWING VIA FACEBOOK, TWITTER OR RSS OR AUTHENTICATING VIA
SOCIAL MEDIA
TIME MANAGEMENT
• Turn off Desktop Alerts
• Schedule Time With Your
Email
• Mornings and end-of-day
are best.
• Deal with ...
ONLY TOUCH YOUR EMAIL ONCE
OPEN AN EMAIL: ACT
• REPLY
• FORWARD
• ARCHIVE/FILE IT
• DELETE IT
Your Inbox is
not a to-do
li...
MAIL & SMART PHONES
• DOES IT NEED TO BE READ IMMEDIATELY?
• ARE YOU EXPECTING SOMETHING?
• REMEMBER BALANCE – WORK AND LI...
TRY BOOMERANG
• INSTALL THROUGH BROWSER (GMAIL AND OUTLOOK)
GMAIL AND OUTLOOK.COM
• ARCHIVE DON’T DELETE – IMPORTANT MESSAGES
• DELETE THE GARBAGE
SYNCING DEVICES
SYNCING DEVICES
• VITAL DOCUMENTS
• OLD FILES YOU NEED BUT DON’T OFTEN ACCESS
• COLLABORATING & SHARING
STORING FILES OFF SITE
COLLABORATIVE
IMAGE FROM: HTTP://WWW.SURENDRAMOHAN.INFO/SM7/CONTENT/INSTANT-GOOGLE-DRIVE-STARTER-PACKT-USER-REVIEW
SAVE REVISIONS NOT NEW FILES OR
UTILIZE THE CLOUD
PHOTO BACK UP
SYNC NOTES …AND MORE
QUESTIONS
CONTACT ME
DIANA@NOVARELIBRARY.COM
SLIDESHARE.NET/DEE987
FACEBOOK.COM/NOVARELIBRARYSERVICES
877-816-9638
Diana Silveira
Jo...
BeWoman: Technology Presentation 2: Maximizing Your Productivity
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BeWoman: Technology Presentation 2: Maximizing Your Productivity

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Organize Your PC, Master Your Email and Sync Between Devices
Presented at a BeWoman Workshop (debralombardozzi.com/bewomen)

Published in: Technology
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Transcript of "BeWoman: Technology Presentation 2: Maximizing Your Productivity"

  1. 1. MAXIMIZING YOUR PRODUCTIVITY PRESENTER: DIANA SILVEIRA NOVARE LIBRARY SERVICES
  2. 2. AGENDA ORGANIZE YOUR PC MASTER YOUR INBOX SYNC BETWEEN DEVICES
  3. 3. ORGANIZING YOUR PC
  4. 4. Image from http://de-stress4life.com/2011/05/30/less-mess-less-stress/
  5. 5. ORGANIZE
  6. 6. ORGANIZE
  7. 7. RUN DUPLICATE FILE SOFTWARE • SOME SOFTWARE CHOICES*: • DUPLICATE CLEANER (PC BASED) • DUPLICATE FILES SEARCHER FOR MAC PC: http://goo.gl/DOk5q Mac: http://goo.gl/xmg9
  8. 8. SPRING CLEANING ON YOUR PC • CREATE NEW AND MEANINGFULLY NAMED FOLDERS • MOVE AND RENAME FILES WITH PURPOSE Everything has its place Tip: Use Folder View with Preview On to peak at files without opening them or use the slide arrow to make images largest enough to preview
  9. 9. MOVING FILES • PC: • HOLD CONTROL TO SELECT MULTIPLE FILES • CONTROL + X = CUT • CONTROL + V = PASTE • CONTROL + A = SELECT ALL • ALTERNATIVELY, YOU CAN DRAG FILES TO A NEW FOLDER • MAC • HOLD COMMAND TO SELECT MULTIPLE FILES • ONE SELECT, CLICK AND DRAG TO NEW FOLDER Tip: Make sure you cut don’t copy files as you move them
  10. 10. PURGE EACH FOLDER • DO YOU NEED EVERY VERSION? • HOW MANY PICTURES OF THE SAME TREE? • DO YOU NEED IT?
  11. 11. CHANGE YOUR SETTINGS
  12. 12. WHERE YOU SAVE File > Options > Save
  13. 13. CHANGE DEFAULT IN BROWSER INTERNET EXPLORER
  14. 14. CHANGE DEFAULT IN BROWSER CHROME
  15. 15. CHANGE DEFAULT IN BROWSER FIREFOX
  16. 16. WORD FILE > OPTIONS > ADVANCED > GENERAL
  17. 17. MANAGING PASSWORDS
  18. 18. MASTERING YOUR INBOX
  19. 19. ORGANIZE
  20. 20. TURN ON THREADING/CONVERSATIONS
  21. 21. MAKE OUTGOING EMAIL COUNT • DON’T RESPOND TO EVERY INCOMING MESSAGE • PICK MEANINGFUL SUBJECT LINES (3-5 WORDS) • DON’T GO CC CRAZY Today v Agenda for Holds Queue Committee Why am I getting this email?
  22. 22. RECLAIM YOUR INBOX
  23. 23. TACKLE IT • START WITH NEWEST TO OLDEST • DELETE IT • DEAL WITH YOUR INBOX IN BULK • DON’T REPLY UNLESS YOU HAVE TO. • GO ON A RAMPAGE – CLEAN IT OUT – THEN DO THIS REGULARLY
  24. 24. TOSS THE BACON CONSIDER FOLLOWING VIA FACEBOOK, TWITTER OR RSS OR AUTHENTICATING VIA SOCIAL MEDIA
  25. 25. TIME MANAGEMENT • Turn off Desktop Alerts • Schedule Time With Your Email • Mornings and end-of-day are best. • Deal with email in bulk
  26. 26. ONLY TOUCH YOUR EMAIL ONCE OPEN AN EMAIL: ACT • REPLY • FORWARD • ARCHIVE/FILE IT • DELETE IT Your Inbox is not a to-do list
  27. 27. MAIL & SMART PHONES • DOES IT NEED TO BE READ IMMEDIATELY? • ARE YOU EXPECTING SOMETHING? • REMEMBER BALANCE – WORK AND LIFE • TURN OFF THE “BING” • SHOULD YOU REPLY? • IMMEDIACY OF REQUEST • COMPLEXITY OF REQUEST • DON’T SEND NEGATIVE Don’t Ping Pong – Use IM or Call
  28. 28. TRY BOOMERANG • INSTALL THROUGH BROWSER (GMAIL AND OUTLOOK)
  29. 29. GMAIL AND OUTLOOK.COM • ARCHIVE DON’T DELETE – IMPORTANT MESSAGES • DELETE THE GARBAGE
  30. 30. SYNCING DEVICES
  31. 31. SYNCING DEVICES • VITAL DOCUMENTS • OLD FILES YOU NEED BUT DON’T OFTEN ACCESS • COLLABORATING & SHARING
  32. 32. STORING FILES OFF SITE
  33. 33. COLLABORATIVE IMAGE FROM: HTTP://WWW.SURENDRAMOHAN.INFO/SM7/CONTENT/INSTANT-GOOGLE-DRIVE-STARTER-PACKT-USER-REVIEW
  34. 34. SAVE REVISIONS NOT NEW FILES OR UTILIZE THE CLOUD
  35. 35. PHOTO BACK UP
  36. 36. SYNC NOTES …AND MORE
  37. 37. QUESTIONS
  38. 38. CONTACT ME DIANA@NOVARELIBRARY.COM SLIDESHARE.NET/DEE987 FACEBOOK.COM/NOVARELIBRARYSERVICES 877-816-9638 Diana Silveira Join Us for: Online Marketing for Small Businesses April 17, 2014
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