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Word Lesson 6A Proofing
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Word Lesson 6A Proofing

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  • Pg 117Briefly introduce which topics are covered in this lesson so students are aware of the new skills they will learn. Remind students also that all the information is available in the book as a reference so they don’t need to commit anything to memory or take notes.
  • Pg 118Objective 5.1Ensure you check which language has been set on the computers in the classroom before beginning this course, especially if you share the classroom. You should be comfortable with knowing where to check and change it if you should have more than one language set for the computers. Ensure the one you want to use is set up as default on all the computers.This outlines some of the basic rules for how spelling and grammar work but you will be able to go into more detail as you progress through this lesson.
  • Pg 118Objective 5.1Ensure you check which language has been set on the computers in the classroom before beginning this course, especially if you share the classroom. You should be comfortable with knowing where to check and change it if you should have more than one language set for the computers. Ensure the one you want to use is set up as default on all the computers.This outlines some of the basic rules for how spelling and grammar work but you will be able to go into more detail as you progress through this lesson.
  • Pg 118Objective 5.1Ensure you check which language has been set on the computers in the classroom before beginning this course, especially if you share the classroom. You should be comfortable with knowing where to check and change it if you should have more than one language set for the computers. Ensure the one you want to use is set up as default on all the computers.This outlines some of the basic rules for how spelling and grammar work but you will be able to go into more detail as you progress through this lesson.
  • Pg 120Objective 5.1The same applies here for the grammar settings as does with the spell checking. As time permits, you may want to quickly introduce how the rules work or the options available for working with grammar.
  • Pg 120Objective 5.1The same applies here for the grammar settings as does with the spell checking. As time permits, you may want to quickly introduce how the rules work or the options available for working with grammar.
  • Pg 118-119Objective 5.1Don’t spend a lot of time on the AutoCorrect option as it is discussed in upcoming slides, though it can be handy to correct those common misspellings you may have.
  • Pg 118Objective 5.1If possible, use more than one document in your demo so students can see how spelling and grammar work the same regardless of which document is active on the screen. The proofing tools are here as a benefit to assist in keeping documents professional looking.As you go through the descriptions on this and the next slide, ensure students are comfortable with how each works. Take special note of the Suggestions versus Add to Dictionary buttons. Some students may miss how the Suggestions list works and click Add to Dictionary as soon as they see the error, or assume when they click Add to Dictionary, the selected word in the Suggestions list is being saved to the dictionary.
  • Pg 120Objective 5.1This may be the most difficult for students to grasp as they may not see errors in the spelling. Many of the incorrect spellings have come to be accepted in the marketplace as the spellings appear often in magazines or newspapers, e.g., it’s or its.Provide some other words with the same sound but different spellings and meanings, e.g., son versus sun, a lot of something versus allot something to someone, lead versus led, flu versus flew, air versus heir, horse versus hoarse, etc. Ask the class to come up with some to show their understanding of contextual words.
  • Pg 121-122Objective 5.2This can be one of the best features to help with reducing typing errors, or may cause some people to criticize Word for “doing something I didn’t ask for”. All items on the list come from those submitted to Microsoft of commonly misspelled words, or items that people may want immediately, such as the copyright symbol.Ensure students are viewing this screen as you go through the different options with them.
  • Pg 123Objective 5.2This slide pretty much outlines the bottom portion of the AutoCorrect screen where you can enter items that are commonly misspelled or those you want to save time from having to type all the time. You may receive questions about the difference between using AutoCorrect versus Quick Parts versus AutoText versus macros. Each of these features have pros and cons to them. Macros are not covered until the Expert level so there’s no need to discuss these as with the other options.Give students a chance to enter an example of a common misspelled word such as micrsooft versus Microsoft, and then choose an example of one that just reduces typing time such as portal which should be changed to microsite.
  • Pg 123Objective 5.2This slide pretty much outlines the bottom portion of the AutoCorrect screen where you can enter items that are commonly misspelled or those you want to save time from having to type all the time. You may receive questions about the difference between using AutoCorrect versus Quick Parts versus AutoText versus macros. Each of these features have pros and cons to them. Macros are not covered until the Expert level so there’s no need to discuss these as with the other options.Give students a chance to enter an example of a common misspelled word such as micrsooft versus Microsoft, and then choose an example of one that just reduces typing time such as portal which should be changed to microsite.
  • Pg 123Objective 5.2This slide pretty much outlines the bottom portion of the AutoCorrect screen where you can enter items that are commonly misspelled or those you want to save time from having to type all the time. You may receive questions about the difference between using AutoCorrect versus Quick Parts versus AutoText versus macros. Each of these features have pros and cons to them. Macros are not covered until the Expert level so there’s no need to discuss these as with the other options.Give students a chance to enter an example of a common misspelled word such as micrsooft versus Microsoft, and then choose an example of one that just reduces typing time such as portal which should be changed to microsite.
  • Pg 122Objective 5.2Review the first five options and provide examples of how and when to use them.Ensure students understand when they may need to use Exceptions; there is no need to spend a lot of time on this feature.

Transcript

  • 1. Microsoft® Word 2010 Core SkillsMicrosoft OfficeWord 2010Lesson 6: Getting Ready to PrintCourseware #: 3240
  • 2. Microsoft® Word 2010 Core Skills Lesson 6 Objectives •check the spelling •check the grammar •check for contextual text errors •use AutoCorrect© CCI Learning Solutions Inc. 2
  • 3. Microsoft® Word 2010 Core Skills Proofing Your Document• Before printing your document, you should proof it for spelling or grammatical mistakes, contextual errors, or repetitive text.• Word provides tools to help automate some of the proofing so you can concentrate on the document flow instead of the data entry© CCI Learning Solutions Inc. 3
  • 4. Microsoft® Word 2010 Core SkillsAutomatic Spelling & Grammar• The automatic Spelling & Grammar feature words in the background to check for spelling & grammatical mistakes as you type. – Using this feature enables you to correct the mistakes immediately, or you can wait until you have finished creating the document.• Spelling – Checks for incorrect spelling, duplicate words, and incorrect capitalization• Grammar – Uses natural language to detect grammatical errors or weak writing style© CCI Learning Solutions Inc. 4
  • 5. Microsoft® Word 2010 Core SkillsUse the Grammar Check Feature• Spelling & grammar errors are indicated by colored wavy lines. Red wavy lines indicate a word that is not recognized in the dictionary set for Word Green wavy lines indicate a grammatical or structural error in the sentence Blue wavy lines indicate a possible contextual text error. Contextual error is when a wrong word is used, but the word is spelled correctly (Deer instead of Dear)© CCI Learning Solutions Inc. 5
  • 6. Microsoft® Word 2010 Core SkillsUsing the Spell/Grammar Check Feature As YouType:• Right-click the underlined word• Click the correct spelling of the word from the listed suggestions – You an choose to ignore the word, add it to the dictionary, or go to the spelling dialog box for more options.• The corrected word will appear in the document© CCI Learning Solutions Inc. 6
  • 7. Microsoft® Word 2010 Core SkillsUsing the Grammar Check Feature As YouType: • Right-click the underlined word or phrase • Click the correct phrase from the listed suggestions – You an choose to ignore an underlined phrase, go to the grammar dialog box or click About This Sentence for more information about the grammar rule – The corrected word will appear in the document© CCI Learning Solutions Inc. 7
  • 8. Microsoft® Word 2010 Core SkillsProofing Your Document• You can use the Spelling and Grammar dialog box to check a document’s spelling and grammar after you finish typing. You can check an entire document or a selected portion of a document.8 8
  • 9. Microsoft® Word 2010 Core SkillsRunning a Spelling & Grammar Check• On the Review tab, in Proofing group, click Spelling & Grammar, or press F7• The Spelling & Grammar dialog box will open© CCI Learning Solutions Inc. 9
  • 10. Microsoft® Word 2010 Core SkillsGrammar Dialog Box Displays why text [Rule] box marked with wavy line. Provides list of Suggestions suggestions on how to correct error. Ignore occurrence and show other Ignore Once occurrences with same error. Ignore rule for entire Ignore Rule document.© CCI Learning Solutions Inc. 10
  • 11. Microsoft® Word 2010 Core Skills Grammar Dialog Box(cont.) Next Move to next sentence Sentence containing error. Change Change noted error with highlighted option in Suggestions box. Explain Provides explanation for error and how to correct it. Options How spelling or grammar options to work.© CCI Learning Solutions Inc. 11
  • 12. Microsoft® Word 2010 Core Skills Ignore Once Ignore this occurrence, butSpelling Dialog Box continue to find other occurrences. Ignore All Ignore all occurrences of words with this spelling. Add to Add word to custom Dictionary dictionary. Change Change occurrence with selected word in Suggestions box. Change All Change all words to selected word in Suggestions box. AutoCorrect Add item to AutoCorrect list for automatic correction.© CCI Learning Solutions Inc. 12
  • 13. Microsoft® Word 2010 Core SkillsSpelling Dialog Box (cont.)Not in Dictionary Displays misspelled word, grammatical or contextual error.Suggestions Displays list of suggestions for misspelled word © CCI Learning Solutions Inc. 13
  • 14. Microsoft® Word 2010 Core SkillsContextual Errors• Words with same sound, but different spellings and meanings• Appear in blue text in Spelling and Grammar dialog box – same color as wavy line in document © CCI Learning Solutions Inc. 14
  • 15. Microsoft® Word 2010 Core SkillsUsing the Thesaurus • The Thesaurus is a useful feature for finding a synonym (a word with a similar meaning) for a word in your document. • For some words, the Thesaurus also lists antonyms, or words with opposite meanings.• On the Review tab, in Proofing group, click Thesaurus1515
  • 16. Microsoft® Word 2010 Core SkillsUsing the Thesaurus• Right clicking on a word will open a menu box with possible synonyms16 16
  • 17. Microsoft® Word 2010 Core Skills Learn the Skill (p. 121) •In this exercise, you will correct spelling mistakes in a memo using the automatic spelling & grammar option. •Open Camel Tours. Save the file as Camel Tours.© CCI Learning Solutions Inc. 17
  • 18. Microsoft® Word 2010 Core SkillsUsing Automatic Features •Word provides many helpful features and commands including the ability to: – Correct errors automatically – Save and reuse text that is used often – Check spelling and grammar – Find synonyms for a word18 18
  • 19. Microsoft® Word 2010 Core SkillsTypes of Automatic Features• The AutoCorrect feature corrects errors as you type• You can create and use Quick Parts to insert frequently used text.• The AutoComplete feature “guesses” days of the week and month names as you type, and then suggests the complete word.19 19
  • 20. Microsoft® Word 2010 Core SkillsUsing AutoCorrect• The AutoCorrect feature corrects errors as you type: – corrects common capitalization errors – Spelling errors – Grammar errors – Typing errors• You can customize AutoCorrect by adding or removing words or by changing the types of corrections made.• When using AutoCorrect, the correction occurs after you press the spacebar or Enter.20 20
  • 21. Microsoft® Word 2010 Core SkillsFinding AutoCorrect•To access AutoCorrect option, click File tab, click Options, and in Proofing category, click AutoCorrect Options21 21
  • 22. Microsoft® Word 2010 Core SkillsUsing AutoCorrect• Word automatically corrects common spelling, punctuation and capitalization errors as you type – Ex. replacing teh with the.• Can also use AutoCorrect to expand abbreviated words or create specific symbols© CCI Learning Solutions Inc. 22
  • 23. Microsoft® Word 2010 Core Skills Using AutoCorrect• When you make error and press Spacebar, Word replaces the correct word or symbol automatically• Click AutoCorrect Options below item to display choices • Ex. Replacing teh with the© CCI Learning Solutions Inc. 23
  • 24. Microsoft® Word 2010 Core Skills Using AutoCorrectReplace Enter text to replace with item in With box.With Enter replacement for entry in Replace box.Add Click to add new item to list.© CCI Learning Solutions Inc. 24
  • 25. Microsoft® Word 2010 Core SkillsUsing AutoCorrectDelete Delete item from list.Automatically Have Word provideuse suggestions when itsuggestions finds “incorrect”from the spelling first, and thenspellingchecker look in list of AutoCorrect replacement items.© CCI Learning Solutions Inc. 25
  • 26. Microsoft® Word 2010 Core SkillsUsing AutoCorrect• First five options help concentrate on entering text, not how you enter it• Use Exceptions where AutoCorrect should not change based on rules © CCI Learning Solutions Inc. 26
  • 27. Microsoft® Word 2010 Core SkillsUsing AutoComplete AutoComplete is a feature in Word that automatically completes the spelling of days of the week and months of the year that have more than five letters in their names. After you type the first four letters, AutoComplete suggests the complete word.27 27
  • 28. Microsoft® Word 2010 Core Skills Changing Automatic Spelling & Grammar Check Settings • From Backstage view, click on Options© CCI Learning Solutions Inc. 28
  • 29. Microsoft® Word 2010 Core SkillsChanging Automatic Spelling & Grammar CheckSettings• Select Proofing. The dialog box gives you several options to choose from:© CCI Learning Solutions Inc. 29
  • 30. Microsoft® Word 2010 Core SkillsChanging Automatic Spelling & Grammar CheckSettings  If you don’t want grammar errors to be marked, uncheck Mark grammar errors as you type  If you don’t want Word to automatically check spelling, uncheck Check spelling as you type  To check for contextual spelling errors, check Use contextual spelling© CCI Learning Solutions Inc. 30
  • 31. Microsoft® Word 2010 Core Skills Learn the Skill (pp. 123-124) •In this exercise, you will work with the AutoCorrect feature to set up shortcuts for the company names & then use this during text entry. •Open a Blank document and Camel Tours. Save the blank document as Tolano and the other as Camel Tours.© CCI Learning Solutions Inc. 31