5. Microsoft®
Word 2010 Core Skills
Aligning Text (continued)
• Choose the appropriate button for alignment on
the Paragraph Group.
• Align Left: the text is aligned with your left
margin
• Center: The text is centered within your
margins
• Align Right: Aligns text with the right margin
• Justify: Aligns text to both the left and right
margins.
5
6. Microsoft®
Word 2010 Core Skills
Aligning Text (continued)
• Examples of different text alignments
6
8. Microsoft®
Word 2010 Core Skills
Adjusting Line Spacing
Line spacing is the amount of space between lines
of text.
Single-spaced text has no extra space between
each line; double-spaced text has an extra line of
space between each line of text.
The default setting in a Word document is 1.15
lines, not single spaced.
8 8
11. Microsoft®
Word 2010 Core Skills
Adjusting Paragraph Spacing
Paragraph spacing is the amount of space
between paragraphs.
The default is to add 10 points of space after
each paragraph.
Often heading styles include space before or
after the heading paragraph as part of the
style definition.
11
11
14. Microsoft®
Word 2010 Core Skills
Indents
• An indent is the space between text and a document's margin.
– Indent from the left margin, right margin, or both margins.
– Indent only the first line of a paragraph or all the lines in a paragraph
except the first line.
• To indent a paragraph one-half inch at a time, click the
Increase Indent or Decrease Indent buttons on the Home tab.
1414
16. Microsoft®
Word 2010 Core Skills
Indenting Paragraphs (continued)
You can create hanging indents in which the first full line of text is
not indented but the following lines are.
Hanging indents appear commonly in lists and documents such as
glossaries and bibliographies.
16 16
21. Microsoft®
Word 2010 Core Skills
Copying Formatting
You can copy the format of selected text to other text by
using the Format Painter.
Click the Format Painter button on the Home tab or on
the Mini toolbar.
21 21
22. Microsoft®
Word 2010 Core Skills
Copying Formatting
To copy the format to more than one block of text,
double-click the Format Painter button.
22
22
23. Microsoft®
Word 2010 Core Skills
Adding Borders and Shading to Paragraphs
• Borders around a paragraph draw
the reader’s attention to the
paragraph
• You can specify where the border
will appear around the paragraph
– All four sides (like a box)
– Two sides
– One side
23
23
24. Microsoft®
Word 2010 Core Skills
Adding Borders and Shading to Paragraphs
• To add borders and shading:
– On Home tab, in Paragraph
group, choose the borders
command, or
• on Home tab, in
Paragraph group,
click Borders &
shading from the
Borders drop
down box Borders tab in the Borders and Shading
dialog box
24
24
25. Microsoft®
Word 2010 Core Skills
Borders and Shading dialog box
Scroll to see line
styles for border
Click sides of preview
Places border on all
paragraph to place or
four sides at once
remove individual
borders
Places border on each
side individually
Click to change the
border color
Click to change the width of
the border line
2525
26. Microsoft®
Word 2010 Core Skills
Adding Borders and Shading to Pages
• Just as you can add borders to paragraphs, you can add
borders and shading to entire pages.
Click page border tab to
put border on the whole
page
Click shading tab to put
shading on the whole page
26 26
27. Microsoft®
Word 2010 Core Skills
Understanding Styles
In Word, a style is a set of
formatting options that have
been named and saved.
Using styles can save time and
add consistency to a document.
Character styles affect only
selected text; paragraph styles
affect entire paragraphs.
27 27
28. Microsoft®
Word 2010 Core Skills
Applying Quick Styles
A Quick Style is a style that is
available by clicking a button in Styles Group
the Styles group on the Home Quick Styles
More button in the
Styles group
Gallery
tab.
When the Quick Styles gallery is
open, you can point to a Quick
Style to see a Live Preview of the
formatting in the document.
The default style for text is the
Normal Quick Style.
28 28
Pg 55Briefly introduce the topics that will be covered in this lesson so students are aware of the new skills they will learn. Remind students also that all the information is available in the book as a reference so they don’t need to commit anything to memory or take notes.
Pg 61Objective 2.1Again, ensure students understand the difference between formatting characters and paragraphs. Formatting is a process that can be applied, causing different effects based on the formatting used or the selected text.As with character formatting, take a few seconds to discuss the features for paragraph formatting, and introduce them here as you will speak to them later in this course. You may want to reiterate how once text is typed, the text must be selected before you can apply any formatting. A hint for them is when they want to change the paragraph formatting, they need only to ensure the cursor is somewhere in that paragraph for the formatting to be applied. For multiple paragraphs, they still need to select some part of each paragraph.
Pg 61-62Objective 2.1This image is provided in the gallery as well in the Extra IR Files folder for you to use, as needed. It is meant as a quick view of how the four different alignment options affect text. Be prepared to provide examples of when you might use each one, especially for the Align Right option (e.g., technical documents, date and case # on legal documents, etc.).
Pg 61-62Objective 2.1For those students who are new to word processing concepts, you may need to spend a bit more time giving examples of what alignment is and when you might need to change the default. For instance, relate to business documents and how most companies use a left alignment as this makes reading long pieces of text easier (your eyes don’t get as tired from reading). Other companies and publications may use justified text to provide a nice even edge at the left and right side but this can lead to rivers of space, as well as the reader getting more tired from reading from edge to edge.Centering text is one feature that most students want to know how to do, and in some cases, students may have done this previously by using tabs or spaces. This is an example of how typing the text first can be handy especially with paragraph formatting – you need only to position the cursor somewhere in that paragraph to apply the alignment option. With character formatting, you would need to select the characters first.Be sure to show them the pros and cons of applying paragraph formatting as you type, versus selecting and applying with existing text.
Pg 62Objective 2.1Ensure you are familiar with the default line spacing that Word sets up for each new document. This setting makes reading the text easier but can cause some confusion for those who are used to single line spacing, and who may want to know how to change the default for all documents. For those who do, encourage them to take the Expert level or show them outside of regular class time used for features covered in this level. The process is not difficult but will require a bit of time as well as a handout that they can take away with them to do in their own environment (included with the Extra IR Files folder in instructor area of our microsite).Be prepared to provide examples of when you might use the different types of line spacing.
Pg 62Objective 2.1Ensure you are familiar with the default line spacing that Word sets up for each new document. This setting makes reading the text easier but can cause some confusion for those who are used to single line spacing, and who may want to know how to change the default for all documents. For those who do, encourage them to take the Expert level or show them outside of regular class time used for features covered in this level. The process is not difficult but will require a bit of time as well as a handout that they can take away with them to do in their own environment (included with the Extra IR Files folder in instructor area of our microsite).Be prepared to provide examples of when you might use the different types of line spacing.
Pg 63Objective 2.4Ensure you are aware of the default paragraph spacing for new Word documents (set up as part of the Normal style) and how it affects text if you change the paragraph spacing only (may not affect the text if you leave the spacing at 1.15).Point out the different ways to change the paragraph spacing, giving examples of when you may want or need to have the spacing to be different than the default, e.g., newsletters, using styles with large documents, need the spacing between certain paragraphs to be a bit smaller to fit a line of text on that page, etc.
Pg 65Objective 2.3Discuss the different reasons when or why you might set indents on a document, e.g., legal documents that use first line indents for each paragraph, quotes, list items, etc.
Pg 65Objective 2.3Demonstrate how to change the indents using all the methods so students get a chance to decide which works for them. There is no firm method they should use; they will likely do a combination as there may be times when they don’t need specific indent measurements so using the Increase or Decrease Indent option is the faster option. Another example is when they need a precise indent measurement and want to enter it in the Paragraph dialog box instead of trying to find the measurement using Alt while dragging.
Pg 64-65Objective 2.3This image is provided in the gallery as well in the Extra IR Files folder for you to use, as required. Use this as an example of how you can use indents to offset parts of text or as an alignment option.If you’ve used CCI Word courseware previously, you will recognize this topic has moved from being with tabs to being included now with formatting paragraphs. This appears to be a better fit for aligning text as well as setting an introduction to how to use indents for automatic lists (covered in the next lesson).
Pg 66Objective 2.3Thefirst method here may be the faster way to set paragraph spacing and indents at the same time instead of using the Paragraph dialog box. This is another example of how you can discuss which methods work best for each person, or a combination of methods.
Pg 70Briefly review the topics that were covered in this lesson so students are aware of the new skills they learned. Remind students also that all the information is available in the book as a reference.
Pg 70As time permits, go through the questions with students, or choose to assign these for groups or homework review.
