Word Lesson 2B PPT

424 views
323 views

Published on

Published in: Education
0 Comments
0 Likes
Statistics
Notes
  • Be the first to comment

  • Be the first to like this

No Downloads
Views
Total views
424
On SlideShare
0
From Embeds
0
Number of Embeds
28
Actions
Shares
0
Downloads
34
Comments
0
Likes
0
Embeds 0
No embeds

No notes for slide
  • Pg 31Briefly introduce the topics that will be covered in this lesson so students are aware of the new skills they will learn. Remind students also that all the information is available in the book as a reference so they don’t need to commit anything to memory or take notes.
  • Pg 41This is likely the most common method for selecting text that students have used to this point in the course (or on their own). Discuss the different ways to select simple pieces of text and then how to select multiple pieces of text that are consecutive.Introduce the Shift key as well to extend or shrink the selection, including how they can combine several methods to select specific text, e.g., drag to select two lines of a long paragraph, release the mouse, and then press Shift to click at end of paragraph to extend the selection. Another example could be to select three consecutive words by clicking at the beginning of the three words, pressing Shift and then pressing Ctrl+Right to select the three words. In this case, you may also want to point out how sometimes it can be handy to use the keyboard to select smaller pieces of text such as this, given that there is a Shift and Ctrl key on either side of the keyboard. The left hand can press Shift while the right hand presses Ctrl+Right several times for the selection.
  • Pg 41This is likely the most common method for selecting text that students have used to this point in the course (or on their own). Discuss the different ways to select simple pieces of text and then how to select multiple pieces of text that are consecutive.Introduce the Shift key as well to extend or shrink the selection, including how they can combine several methods to select specific text, e.g., drag to select two lines of a long paragraph, release the mouse, and then press Shift to click at end of paragraph to extend the selection. Another example could be to select three consecutive words by clicking at the beginning of the three words, pressing Shift and then pressing Ctrl+Right to select the three words. In this case, you may also want to point out how sometimes it can be handy to use the keyboard to select smaller pieces of text such as this, given that there is a Shift and Ctrl key on either side of the keyboard. The left hand can press Shift while the right hand presses Ctrl+Right several times for the selection.
  • Pg 42Most people are not aware it is possible to select multiple pieces of text from anywhere in the document, or a block of text. If they’ve used Excel, they may be aware this is possible there and wondered if it exists for Word.Be sure to demo this and emphasize how the Ctrl key needs to be pressed only after the first selection. If it makes it easier for them to remember, they can press Ctrl as they select the first one but the selection they want may not occur based on whether they single or double-click in that spot.The Alt key selection option can be very tricky with new users and you may want to delay discussing this topic until you are working with the Tabs lesson so you have an example you can go through the demo slowly with them.
  • Pg 42This method is often not used by new students as they tend to drag to select. This can often be a faster way to select several paragraphs or lines of text without worrying about where the cursor is.Point out how the cursor changes direction to show the cursor is in the Selection Bar area (a visual clue they can use to guide them on screen).As with selecting with the Alt key, you may want to delay spending a lot of time on how to select items using the Selection Bar until there is a document where you may want to use the Selection Bar such as with tables.
  • Pg 42This method is often not used by new students as they tend to drag to select. This can often be a faster way to select several paragraphs or lines of text without worrying about where the cursor is.Point out how the cursor changes direction to show the cursor is in the Selection Bar area (a visual clue they can use to guide them on screen).As with selecting with the Alt key, you may want to delay spending a lot of time on how to select items using the Selection Bar until there is a document where you may want to use the Selection Bar such as with tables.
  • Pg 43Include in your discussion what editing means, and how it is more than just changing the text or checking the spelling.Discuss how Undo is a common feature for many applications and works similar between the Office apps, e.g., you have a history of up to 100 undos, must undo sequentially, etc.In your demo, ensure students understand that each click (or pressing Ctrl+Z) undoes one action. This can be another example to get students used to pressing and holding the Ctrl key while tapping another key, as in this case with the Z key for each instance to undo. Students who find that the keyboard seems to offer more control or seems faster, often try to press both keys at the same time, especially if they have not done a Windows course (or other pre-requisite). You may need to review or remind students that the first key is usually a non-functional key on its own and has no impact on the document or program until you press the second key. That way, they can hold it down, and the control comes from tapping the second key (or last key in a case where there are three keys to press such as Ctrl+Shift+key, or Ctrl+Alt+Delete).
  • Pg 44Do not mix students up by using the term Redo as the Office apps do not use this term any longer. It is labeled as Repeat to repeat the last action performed, no matter what the action is. Make sure students understand it repeats only the last action, not a combination or anything in a list (as with earlier versions).Make sure your demo clearly identifies this purpose, throwing in examples of when you may want to repeat an action, e.g., apply this color to text for specific pieces of text. Remember it is only one action so don’t include any examples of multiple formatting that can be handled with the Format Painter, which is not covered in the Core objectives.
  • Pg 44Although it seems rather simple and obvious, you may find the occasional student who doesn’t quite understand how this process works and the difference between cut and copy. If they have taken a Windows course, they may also mention that a recommendation is to copy files to a new location rather than cutting them (better to copy files from a network drive to another drive as a system failure may result in the files being permanently lost – in this scenario, you always have the files in the original location).Relate this process to something in real life that most everyone has used – creating a report using pictures from magazines. To put a picture on one page, you have to cut the picture out and then paste it onto that page of the report. If you find an article in the magazine you want to use but there is another picture on its back side, you can’t cut that article so chose to copy it instead so you can then paste that copy into another page of the report. The Clipboard could be the tray you use to store all the items you’ve cut or copied from magazines, books, etc. that eventually will be pasted into the typed report.
  • Pg 44Discuss the different ways students can activate these commands, having them try one main method first (Home tab, Clipboard group) before having them work with the other methods. It isn’t necessary to go through all the different ways although you may want to mention that these methods are applicable to all the Office apps, and the keyboard shortcuts are available in other programs.
  • Pg 44Discuss the different ways students can activate these commands, having them try one main method first (Home tab, Clipboard group) before having them work with the other methods. It isn’t necessary to go through all the different ways although you may want to mention that these methods are applicable to all the Office apps, and the keyboard shortcuts are available in other programs.
  • Pg 44Discuss the different ways students can activate these commands, having them try one main method first (Home tab, Clipboard group) before having them work with the other methods. It isn’t necessary to go through all the different ways although you may want to mention that these methods are applicable to all the Office apps, and the keyboard shortcuts are available in other programs.
  • Pg 44While it isn’t necessary to show all the different options for the Paste Options button, be sure students understand what the purpose of this button is and how it can help with simple formatting, especially if copying from one document to another.
  • Pg 45Discuss why the Office Clipboard is handy to use, especially when you need to paste items from different programs, not necessarily Office apps.For instance, an example of when having 24 items in the Clipboard can be beneficial is when you have items you need to copy from several Word documents, text or graphics from your web site, an address from a contact in Outlook or a contact management program, figures from an Excel file, information from different web sites, etc.Point out how the Clipboard gives you a visual clue as to the information and which program was used to create that item.Introduce the items on the Clipboard but it isn’t necessarily to go through them in any detail.
  • Pg 46To demonstrate why this option is best for smaller documents, use a full page document such as the Tolano Adventures Employees list. Select any two lines and then have students reposition the cursor so they can do the drag-and-drop with this selection. Have them then try scrolling down to near the middle of page 2. Some students may have no problems with this while others will find they have little control as to where they are moving to in the document as the text can scroll by quickly.Be sure to point out the visual clue of the mouse cursor when drag-and-drop is active. This will be handy when you move to Lesson 8 and manipulate inline graphics.
  • Word Lesson 2B PPT

    1. 1. Microsoft® Word 2010 Core SkillsMicrosoft OfficeWord 2010Lesson 2: Manipulating TextCourseware #: 3240
    2. 2. Microsoft® Word 2010 Core Skills Lesson 2 Objectives • selecttext • use cut, copy and paste • use the clipboard • move text with drag-and-drop© CCI Learning Solutions Inc. 2
    3. 3. Microsoft® Word 2010 Core SkillsSelecting Consecutive Text• Click at beginning of text to select, and then drag to “mark” text – Can increase or decrease selection holding mouse button – If using keyboard, position cursor, hold Shift, and press arrow keys• To select entire word, double-click the word.© CCI Learning Solutions Inc. 3
    4. 4. Microsoft® Word 2010 Core Skills Selecting Consecutive Text• To select entire sentence, press and click in sentence• To select entire paragraph, triple-click in paragraph• To select all text: – On Home tab, in Editing group, click Select, click Select All, +A or – press© CCI Learning Solutions Inc. 4
    5. 5. Microsoft® Word 2010 Core Skills Selecting Non-Consecutive Text • To select multiple pieces of text, select first piece of text and then press to select each piece of text • Select blocks of text using – Position cursor at beginning of block of text to select, press Alt as you drag to bottom right of block© CCI Learning Solutions Inc. 5
    6. 6. Microsoft® Word 2010 Core Skills Using the Selection Bar • Move cursor to “left margin” area of screen until it looks like: • To select line of text, click at left of line of text • To select entire paragraph, double-click at left of that paragraph© CCI Learning Solutions Inc. 6
    7. 7. Microsoft® Word 2010 Core Skills Using the Selection Bar • To select entire document, triple-click in selection bar, or press and click once in selection bar • To select multiple lines, drag to select text. • Use to select non-consecutive text© CCI Learning Solutions Inc. 7
    8. 8. Microsoft® Word 2010 Core Skills Learn the Skill (pp. 42-43) •In this exercise, you will try selecting different amounts of text in the document to make changes to the document. •You will need the Tolano Adventures Employee List document to complete the practice.© CCI Learning Solutions Inc. 8
    9. 9. Microsoft® Word 2010 Core SkillsUsing the Undo, Redo, and RepeatCommands  The Undo command reverses recent actions. To use the Undo command, click the Undo button on the Quick Access Toolbar.  The Redo command reverses an Undo action.  The Repeat command repeats the most recent action.9 9
    10. 10. Microsoft® Word 2010 Core SkillsUsing Undo • To activate Undo: – In Quick Access Toolbar, click Undo, or – Click button itself to undo last action or command – Click arrow to undo up to last 100 consecutive actions or commands performed – press action performed +Z to undo last© CCI Learning Solutions Inc. 10
    11. 11. Microsoft® Word 2010 Core Skills Using Repeat ( Used to be called “redo”) •To repeat the last action just performed: – In the Quick Access Toolbar, click Repeat, or – press +Y© CCI Learning Solutions Inc. 11
    12. 12. Microsoft® Word 2010 Core Skills Using Cut , Copy and Paste Cut Remove from original location in current document, and place in Clipboard. Copy Copy from original location in current document, and place in Clipboard. Paste Insert item from Clipboard into document at current cursor position. Clipboard Temporarily stores cut or copied items© CCI Learning Solutions Inc. 12
    13. 13. Microsoft® Word 2010 Core Skills Using Cut•To cut or move item, after selecting it: – On Home tab, in Clipboard group, click Cut, or – Press +X , or – right-click item and then click Cut© CCI Learning Solutions Inc. 13
    14. 14. Microsoft® Word 2010 Core Skills Using Copy•To copy an item, after selecting it: – On Home tab, in Clipboard group, click Copy, or – Press +C , or – right-click item and then click Copy© CCI Learning Solutions Inc. 14
    15. 15. Microsoft® Word 2010 Core Skills Using Paste• To paste item, place insertion point where you want to paste item: – On Home tab, in Clipboard group, click Paste , or – press , or +V – right-click item and then click Paste , or – click item in Office Clipboard, or – click arrow for item in Office Clipboard, and then click Paste© CCI Learning Solutions Inc. 15
    16. 16. Microsoft® Word 2010 Core Skills Paste Options Button • Appears below & to the right of the pasted item • Click to display how pasted item can appear here • Number and type of options vary based on itemKeep Source Keep formatting for item as it was in original document.Formatting (K) Appearance matches the original appearanceMerge Formatting Appearance matches or merges with the text in the(M) location where it is being pastedUse Destination Use style that exists for this document on pasted item.Styles (S)Keep Text Only (T) Remove any existing formatting with original item and keep text only.Set Default Paste Set how all pasted items of this type to appear.© CCI Learning Solutions Inc. 16
    17. 17. Microsoft® Word 2010 Core SkillsUsing the System Clipboard to Move andCopy Text The Clipboard is a temporary storage place in the computer’s memory. To use the Clipboard, you cut or copy text. The Clipboard can hold only one selection at a time. The Clipboard is available to all the programs on your computer, and it is sometimes called the system Clipboard.17 17
    18. 18. Microsoft® Word 2010 Core SkillsUsing the Office Clipboard to Move andCopy Text• The Office Clipboard is a special clipboard where you can collect up to 24 selections. It is available to Microsoft Office programs.• Unlike the system Clipboard, which is available all the time, you must activate the Office Clipboard to use it. (Click on the dialog launcher)• You can use the Office Clipboard to copy content between Office programs. 18
    19. 19. Microsoft® Word 2010 Core Skills Clipboard task pane •Clipboard task pane with two items collected on it© CCI Learning Solutions Inc. 19
    20. 20. Microsoft® Word 2010 Core SkillsUsing the Office Clipboard• On Home tab, in Clipboard group, click Office Clipboard Task Pane Paste All Paste all items currently in Clipboard in same order as in Clipboard. Clear All Clear all items from Clipboard. Options Select options for Clipboard.© CCI Learning Solutions Inc. 20
    21. 21. Microsoft® Word 2010 Core Skills Learn the Skill (pp. 45-46) •In this exercise, you practice selecting items for text replacement, undoing these changes, & then copying & pasting text locks into the same as well as another document. •You will need the Tolano Adventures Employee List and the TEC Employee List documents to complete the practice.© CCI Learning Solutions Inc. 21
    22. 22. Microsoft® Word 2010 Core SkillsMoving Text Using Drag-and-Drop The easiest way to move text is to drag the text to the new location. This is called drag-and-drop.  This method is best used to move text short distances.  Does not use Clipboard, leaving the contents of Clipboard intact As you drag the selected text, a vertical line follows the pointer indicating where the text will be positioned.  A “ghost” cursor appears as a guide To copy the text instead of moving it, press and hold while you drag it© CCI Learning Solutions Inc. 22
    23. 23. Microsoft® Word 2010 Core Skills Learn the Skill (p. 47) •In this exercise, you practice moving text using the drag-and-drop method to move some text around in the Tolano Adventures Employee List document •You will need the Tolano Adventures Employee List document to complete the practice.© CCI Learning Solutions Inc. 23

    ×