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Paragraph Structure Reports
 

Paragraph Structure Reports

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    Paragraph Structure Reports Paragraph Structure Reports Presentation Transcript

    • Paragraph Structure
      Writing Reports
      Debbie Lahav
      Business English
      Ruppin Academic Center
    • Reporting
      When you report, you give an organized summary of factual information.
      Write about decisions, actions and/or conclusions involved in a an event, an activity, or an investigation.
      End the paragraph by reporting the outcome.
      Before you write, clearly organize your ideas, including only the most essential information.
      Event
      Outcome
    • Organization: Reporting Factual Information
      Topic sentence: purpose, outcome, or central idea of an event
      Body: organized by chronology or category
      Decision, action, vote, discovery, or conclusion
      Decision, action, vote, discovery, or conclusion
      Decision, action, vote, discovery, or conclusion
      Conclusion: recommendation based on information reported
    • The City Council has taken a number of steps in its attempt to solve the city’s $2 million budget deficit. On July 12, the Council held a public meeting to hear a variety of suggestions from residents. A number of residents offered opinions on possible cuts in services identified in the survey conducted the previous month. However, many residents objected to any cuts in services. Instead, the residents suggested ways that the city could increase revenues. Those suggestions included raising the sales tax from 8.5% to 8.75% or creating new taxes, such as a tax on hotel rooms. The issues will be reviewed by city experts and reported on at the next meeting.
    • Class Task:
      Read the paragraph below.
      What is the event?
      What factual information is being reported?
      Prepare a list showing all the pieces of information + supporting detail reported.
      What is the outcome?
    • Homework Task
      Continue the report:
      July 31 meeting of the City Council
      • Discussed possible cuts - reducing garbage pickup; reducing bottle and paper recycle pickup –no decision
      • Discussion of increasing revenues - increase in sales tax or hotel tax or both – decision made to….(complete with your own ideas)
      Organize your information before writing in a table or list showing the event, the factual information and supporting detail and the outcome.
      Type your paragraph in Word. When you finish, check your work.
      Then copy and paste your table showing the organization of information and the paragraph in the text box. Remember to click the icon changing the paragraph direction to left to right.
    • Writing a Full Report: Beyond the Paragraph
      A business report is a formal document.
      It should be concise, well organized, and easy to follow; using headings, sub-headings, sections.
      Sections should be numbered: - major section 1,2,3 etc. - first level of sub-section 1.1, 1.2 etc., 2.1, 2.2, 2.3 etc. - second level 1.1.1, 1.1.2, ......, 1.2.1, 1.2.2, ..... etc.
    • Report format: In the body of the report
      Title page - subject of the report, author, date
      Terms of reference - who ordered the report, when and why, any conditions
      Contents page - all section numbers and titles, using exactly the same wording as in the report
      Abstract - brief summary of report - task, summary of conclusions and recommendations
      Introduction - background information
      Main body of report - findings, description, facts, opinions, etc. This must be well structured
      Conclusion - summary of results
      Recommendations - usually in the form of a list
    • Format: At the end of the report
      Appendices (not always necessary) - additional details, tables, graphs, detailed analysis. These must be numbered and cross referenced in the text
      Glossary (not always necessary) -explanation of any specialist terms
      Bibliography - references to any books, journals, etc. which were used either for background reading, or directly quoted in the report.They should be arranged alphabetically by the author's name The reference should include: author, date of publication, title, edition,place of publication, publisher.
    • A Few Tips…
      If using Word™ or a similar package, use (but don't just rely on) the spell-checker.
      Check your grammar and punctuation.
      Make sure you read it through and that you understand it.
      If you can get someone else to read it - even better.
      Make a copy - if you're using a PC make two separate copies, and keep them safe.