Writing with PowerPoint: A Workshop Brought to You by the Purdue Writing Lab
Why write with PowerPoint? <ul><li>To supplement an oral presentation </li></ul><ul><li>To incorporate visual and audio me...
Who uses PowerPoint? <ul><li>Government agencies </li></ul><ul><ul><li>Disseminate information among agencies </li></ul></...
Before You Start <ul><li>Audience </li></ul><ul><ul><li>Who is your audience? What is your relationship with them? </li></...
Your Canvas View Options Text & Content Options Design Options Save & Print Options
View Options <ul><li>Normal View </li></ul><ul><ul><li>Add and develop text and content </li></ul></ul><ul><ul><li>Manipul...
A Closer Look at Normal View <ul><li>Create new slides </li></ul><ul><li>Add and edit text and content </li></ul><ul><li>C...
Design Options Design Options
Design Options <ul><li>Custom Design </li></ul><ul><ul><li>User-designed combination of background and fonts </li></ul></u...
Custom Design Considerations <ul><li>Simplicity </li></ul><ul><ul><li>Moderate color palette </li></ul></ul><ul><ul><li>Cl...
Choosing a Design Template <ul><li>Avoid templates with themes that don’t fit your information </li></ul><ul><li>If your c...
Text & Content Options Text & Content Options
Text & Content  <ul><li>Text </li></ul><ul><ul><li>Facilitates presentation </li></ul></ul><ul><ul><li>Reinforces key term...
Text Considerations <ul><li>Keep text to a minimum </li></ul><ul><li>Use “white space” to set off blocks of text </li></ul...
Content Considerations <ul><li>Keep content to a minimum </li></ul><ul><li>Use white space to set off visual content from ...
Text & Content Layouts <ul><li>Text only </li></ul><ul><ul><li>No images are needed </li></ul></ul><ul><ul><li>Images woul...
<ul><li>Allows presenter to control the appearance of text and content </li></ul><ul><li>Provides transitions between slid...
Save & Print Options Save & Print Options
Save Options <ul><li>Disable Fast Saves </li></ul><ul><ul><li>Keeps file size manageable </li></ul></ul>To get to this dia...
Print Options <ul><li>Slides </li></ul><ul><ul><li>Prints each slide on a separate page </li></ul></ul><ul><li>Handouts </...
Reminders <ul><li>Consider your context </li></ul><ul><ul><li>Audience </li></ul></ul><ul><ul><li>Purpose </li></ul></ul><...
For More Information <ul><li>Come by the Writing Lab (HEAV 226) to talk to a consultant about writing with PowerPoint </li...
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Writewithpowerpoint

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MY FIRST ATTEMPT AT POWERPOINT

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  • Rationale: Welcome to “Writing with PowerPoint.” This presentation will introduce you to the PowerPoint environment and describe the rhetorical issues that need to be considered when writing with PowerPoint. This presentation may be supplemented with OWL handouts, including Visual Design Basics (visit the OWL at http://www.purdue.edu). Directions: Animation within each slide is indicated in the facilitator notes with the directions, “ Click Mouse .” Writer and Designer: Deb Rankin Developed with resources courtesy of the Purdue University Writing Lab Grant funding courtesy of the Multimedia Instructional Development Center at Purdue University © Copyright Purdue University, 2004.
  • Writewithpowerpoint

    1. 1. Writing with PowerPoint: A Workshop Brought to You by the Purdue Writing Lab
    2. 2. Why write with PowerPoint? <ul><li>To supplement an oral presentation </li></ul><ul><li>To incorporate visual and audio media into a presentation </li></ul><ul><li>To disseminate information to a larger group </li></ul>
    3. 3. Who uses PowerPoint? <ul><li>Government agencies </li></ul><ul><ul><li>Disseminate information among agencies </li></ul></ul><ul><li>Researchers </li></ul><ul><ul><li>Present research to peers at conferences </li></ul></ul><ul><li>Executives </li></ul><ul><ul><li>Propose projects and plans of action </li></ul></ul><ul><li>Educators </li></ul><ul><ul><li>Teach concepts through print and visual media </li></ul></ul>
    4. 4. Before You Start <ul><li>Audience </li></ul><ul><ul><li>Who is your audience? What is your relationship with them? </li></ul></ul><ul><li>Purpose </li></ul><ul><ul><li>Are you informing? Arguing? </li></ul></ul><ul><li>Occasion </li></ul><ul><ul><li>Is this a professional presentation? Are you at a conference, at a meeting, in a classroom? </li></ul></ul><ul><li>Ethos </li></ul><ul><ul><li>How do you want the audience to perceive you? Are you representing a business or organization? </li></ul></ul>
    5. 5. Your Canvas View Options Text & Content Options Design Options Save & Print Options
    6. 6. View Options <ul><li>Normal View </li></ul><ul><ul><li>Add and develop text and content </li></ul></ul><ul><ul><li>Manipulate individual slides </li></ul></ul><ul><li>Slide Sorter View </li></ul><ul><ul><li>View and change organization </li></ul></ul><ul><ul><li>Move and hide slides </li></ul></ul><ul><li>Slide Show View </li></ul><ul><ul><li>View overall development </li></ul></ul><ul><ul><li>Give completed presentation </li></ul></ul>
    7. 7. A Closer Look at Normal View <ul><li>Create new slides </li></ul><ul><li>Add and edit text and content </li></ul><ul><li>Compose facilitator notes </li></ul>
    8. 8. Design Options Design Options
    9. 9. Design Options <ul><li>Custom Design </li></ul><ul><ul><li>User-designed combination of background and fonts </li></ul></ul><ul><ul><li>Very effective when done well </li></ul></ul><ul><li>Design Templates </li></ul><ul><ul><li>Pre-set combinations of background and fonts </li></ul></ul><ul><ul><li>Quick and easy </li></ul></ul>
    10. 10. Custom Design Considerations <ul><li>Simplicity </li></ul><ul><ul><li>Moderate color palette </li></ul></ul><ul><ul><li>Clear, unadorned fonts </li></ul></ul><ul><li>Consistency </li></ul><ul><ul><li>Color and background graphics </li></ul></ul><ul><ul><li>Font style and sizes </li></ul></ul>
    11. 11. Choosing a Design Template <ul><li>Avoid templates with themes that don’t fit your information </li></ul><ul><li>If your content includes images, avoid templates with large background graphics </li></ul><ul><li>Streamlined templates with minimal background graphics present a professional image </li></ul>
    12. 12. Text & Content Options Text & Content Options
    13. 13. Text & Content <ul><li>Text </li></ul><ul><ul><li>Facilitates presentation </li></ul></ul><ul><ul><li>Reinforces key terms and concepts </li></ul></ul><ul><li>Images </li></ul><ul><ul><li>Complement presentation </li></ul></ul><ul><ul><li>Illustrate or highlight main points </li></ul></ul><ul><li>Tables and Graphs </li></ul><ul><ul><li>Support presentation </li></ul></ul><ul><ul><li>Present information in a visually appealing way </li></ul></ul>
    14. 14. Text Considerations <ul><li>Keep text to a minimum </li></ul><ul><li>Use “white space” to set off blocks of text </li></ul><ul><li>Make phrase structure consistent within bulleted lists </li></ul>
    15. 15. Content Considerations <ul><li>Keep content to a minimum </li></ul><ul><li>Use white space to set off visual content from text </li></ul><ul><li>Choose appropriate images </li></ul>
    16. 16. Text & Content Layouts <ul><li>Text only </li></ul><ul><ul><li>No images are needed </li></ul></ul><ul><ul><li>Images would be distracting </li></ul></ul><ul><li>Text and content </li></ul><ul><ul><li>Text refers to the content </li></ul></ul><ul><ul><li>Content reinforces point of text </li></ul></ul><ul><li>Content only </li></ul><ul><ul><li>Intriguing images intended for discussion </li></ul></ul><ul><ul><li>Complicated charts that need explanation </li></ul></ul>
    17. 17. <ul><li>Allows presenter to control the appearance of text and content </li></ul><ul><li>Provides transitions between slides </li></ul><ul><li>Draws audience’s attention to the object being animated </li></ul><ul><li>Distracting when used to excess </li></ul>Animation
    18. 18. Save & Print Options Save & Print Options
    19. 19. Save Options <ul><li>Disable Fast Saves </li></ul><ul><ul><li>Keeps file size manageable </li></ul></ul>To get to this dialog box: Tools  Options  Save
    20. 20. Print Options <ul><li>Slides </li></ul><ul><ul><li>Prints each slide on a separate page </li></ul></ul><ul><li>Handouts </li></ul><ul><ul><li>Prints a specified number of slides on each page </li></ul></ul><ul><li>Notes Pages </li></ul><ul><ul><li>Prints facilitator notes along with slides </li></ul></ul><ul><li>Outline View </li></ul><ul><ul><li>Prints the text of each slide </li></ul></ul>
    21. 21. Reminders <ul><li>Consider your context </li></ul><ul><ul><li>Audience </li></ul></ul><ul><ul><li>Purpose </li></ul></ul><ul><ul><li>Occasion </li></ul></ul><ul><ul><li>Ethos </li></ul></ul><ul><li>Communicate Effectively </li></ul><ul><ul><li>Simple designs </li></ul></ul><ul><ul><li>Concise text </li></ul></ul><ul><ul><li>Relevant content </li></ul></ul>
    22. 22. For More Information <ul><li>Come by the Writing Lab (HEAV 226) to talk to a consultant about writing with PowerPoint </li></ul><ul><li>Visit the DLC in the basement of HICKS for answers to technical questions </li></ul><ul><li>Go to the OWL for more information on writing concerns: </li></ul>http://owl.english.purdue.edu
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