My objective for today is to share with you some “personal productivity pearls”. As with a necklace, a solitary pearl has value but the more pearls you add the more valuable the necklace. Each of you have unique situations – these tips are universally useful to improve your present situation
Harvard Economist Juliet Schor wrote “the overworked american”. She states that we are workaholics by nature.the drug that was designed to reduce the need for sleep
Out of sight – out of mind is really a misnomer. Where do we start to address everything that we have full or partial responsibility for? Any undone “to do” remains on our minds either consciously or subconsciously.
Where do we start to address everything that we have full or partial responsibility for? Any undone “to do” remains on our minds either consciously or subconsciously.
Begin Master list data dump
Second part A vs S,
Not taking this step creates situations where our lives become reactive responsives to crisis rather than clearly directed action choices. Of what you identify as current what is the next action step required to enable you to cross this off your list??If more than one action is necessary identify what the next steps needed to move this project forward
Automation, use of auto bill pay, finding a tech specialist, working with google docs, network with outlook and, electroniic reminders, back up everything
Space Management Have distinct zones for in, out, and working p 152Invest in a labeler – Create a filing system that works easily and consistently. If you and others can file and retrieve things quickly and easily form your current filing system, great. No need to change anything. However if your current system is not working for you or others needing to access your files, I suggest that you create one that does. Control paper piles – the number one reason people pile instead of file is due to fear of not never finding it again once it is filed away. Keep track of important contact information.Gain more space by going up not out - Use wall space to maintain order – shelves, trays, pockets, Focused workspace both at home and workSet aside 15 minutes before going home to put everything away, file papers and review action list.
He who dies with the most toys wins??? Not really Camel / eye of a needle
Not what we typically teach our young children. We say “always do your best” but .. As adults we find that any job or project has a point of diminishing returns. Think of time as return on investment. Will the payoff of this task be worth the effort that you’re putting into it? That is the juncture at which additional time or effort spent is not going to significantly affect or enhance the end result. Beware of trying to complete an action step more perfectly than is necessary to satisfy your boss, client or yourself. A job that is done “too” well is may require the devotion of time that could be better applied somewhere else. Selective perfectionism -- Point of diminishing returnsWhere is it ok to cut corners? What jobs can be just good enough. How many drafts and re-dos are really necessary. Establish your plan – create your blueprint before setting out on a project. If you’re not sure where you’re going your never sure when enough is enough.
Kindergarten model.A considerable impact may be made upon your action management lists by regularly taking small bites.Develop the habit of handling instant tasks (2 minutes or less) as they arise or at the first reasonable opportunity. You’ll gradually make an impact as you continue taking small bites. 6. Downsize your day. Crunch your container Movie supersize me – not what we want. Subsize is more like it. Empty spaces get filled Anticipate activities to take longer than expected. Schedule accordingly. Give yourself a deadline
Sos presentation 3.13
Proven Organizational Methods toRestore Order for Yourself and YourFamily During and After a Divorce. Tips to reduce stress & keep you sane. Denise Caron-Quinn
What do you want the future tohold for you and your family??• Bus riddle• What are we after? Define what you want.• IMAGINE – Reconnect with your dreams.• What are your BIG PICTURE goals?• What can you do to reestablish life balance?
Time is precious “There is never enough time unless you’re serving it.” Malcolm Forbes
Using Personal Productivity pearlswhich maximize your use of time “You delay but time does not”. Benjamin Franklin
The Overworked American Americans work 163 additional hours or one month a year more today than in 1969. The Employee Benefits Research Institute tells us that Americans work more hours per year than any other industrialized nation – putting in an avg. of 6.5 weeks longer than the French workforce and 8 weeks longer than Germany’s.
Can we really manage time?Nearly half of employees polled in a nationwide survey stated that time management was the #1 source of stress in their lives
Time Map Time Monday Tuesday Wednesday Thursday Friday Saturday Sunday6:00 AM 6:30 AM7:00 AM 7:30 AM8:00 AM 8:30 AM9:00 AM 9:30 AM10:00 AM 10:30 AM11:00 AM 11:30 AM12:00 PM 12:30 PM1:00 PM 1:30 PM2:00 PM 2:30 PM3:00 PM 3:30 PM4:00 PM 4:30 PM5:00 PM 5:30 PM6:00 PM 6:30 PM7:00 PM 7:30 PM8:00 PM
The Ready State of the Martial Artist • Your ability to generate power is directly proportional to your ability to relax • The “Mind like Water Simile” • “If your mind is empty, it is always ready for anything – it is open to everything.” - Shurnyu Suzuki
Dealing Effectively with Internal Committments • “There is usually an inverse relationship between how much something is on your mind and how much it’s getting done.” David Allen • #1. Using a Master List • Get it out of your head –
Begin to work with the Master List • Initial Step: List everything, capture all your open loops . . . anything you have full or shared responsibility for, commitments to yourself and others. do not analyze or organize this list just put it all down so you can later arrange them into some meaningful fashion. This is just a data dump – do not feel compelled to do anything about any of this yet (ie. Broken needs fixing , Committee minutes to be typed and distributed, Performance Appraisal, Travel Arrangements, Present s to buy, schedule car for service, dental appointment to . . . )
Realistic ExpectationsCreative minds always have more ideas than the physical body can carry out.Recognize that fact and spend time planning to identify the most crucial activities Actual vs. Someday/Maybe
Decide upon what to do when stuff shows up. . . . . not blows up! Carpenter’s motto: “measure twice . . . saw once” Ancient Asian Proverb: “the more you sweat in peace the less you’ll bleed in war”
Working with the Master List• Categorization• Portability• Review constantly and keep it current• Organize your reminders – prioritize• Break down complex projects into smaller parts• Determine next steps• Delegate and share wherever possible.
Managing the Master List• Collect it. Create the list.• Process it. Decide what actions must be taken to get each thing done.• Organize it. System for reminders of projects and next action steps• Review it. Maintain the list, keeping it current and complete.• Do it! Getting it done.
Managing ClutterThe average US executive wastes one hour per day searching for missing information in messy desks and files according to the Wall Street Journal
Decluttering at home Getting rid of clutter would eliminate 40% of housework in the average American home (National Soap and Detergent Association)
Less is more“Our lives are frittered away by detail. . . . . Simplify, simplify Henry David ThoreauFung Shui – Literal translation = wind and water. The Chinese tradition says the more things you own the more problems you have in life.
Does anyone really know what time it is? A person with one watch knows what time it is . . . a person with two watches is never quite sure. Lee Segall
Aim for success . . . not perfection “Besides the noble art of getting things done there is the noble art of leaving things undone. The wisdom of life consists of the elimination of non-essentials”. Dr. Lin Yutang
More pearls• A place for everything and everything in it’s place• Build upon what is working• Make the most of short windows of time• Crunch your container• Make time for yourself• Backward scheduling• Identify and manage recurrent time wasters
Steps to bring about order and reduced stress.• Motivate• Evaluate• Don’t Procrastinate• Regulate• Automate• Delegate• Donate• Celebrate