Cloud 2013David M. Cieslak, CPA.CITP, CGMAArxis Technology, Inc.
AgendaPerspectiveCloud ConceptsMoving to the CloudProductivity / Office suitesFile collaborationBackupBusiness Process Outsourcing
PerspectiveYesterdayServers - In-house, single purposeDesktop - stationary machines, single display, laptops for selected usersMobile – cell phonesTodayServers – server infrastructure virtualizedDesktops – mix of older legacy machines and laptops, multiple monitorsMobileTabletsSmart phoneEcosystems – Windows, Apple, Android
PerspectiveTomorrow – All devices seamlessly work togetherServers - Migrate more critical servers / services to cloud (public & private)Desktop – Touch based Ultrabooks with connectivity to multiple displaysMobile –Tablet / Phablet / ConvertibleSmartphone
The JourneyMainframe Client Server Internet Software as a ServiceTimeInnovationCloudComputing■ Single systemprocessing■ Resource co-location■ Distributed users■ Matured intoIntegrated BusinessSuites vs Best ofBread■ Remote access ofsolutions oftraditional “thick”client applications■ Focus on non-corebusiness functions■ Delivered and managed remotely■ True Software as a ServiceApplications: Multi –tenant,Subscription basedInnovationEnd-User Expectations
DefinitionsCloud computing…The word "cloud" is used as a metaphor for "the Internet"Cloud computing is the process of outsourcing IT services – such asservers, storage and applications – to a shared platform accessed via theInternet.End users access cloud based applications through a web browser or alight weight desktop or mobile apps while business software and data arestored on servers at a remote location.Services are provided as a utility, most often on a subscription basisSaves money and energy, as a vendor maintains the infrastructure andapplications that run in the cloud environment instead of the organization.
Why Cloud Computing?Reduced internal IT infrastructureBackup & redundancy in the CloudPredictable monthly costsLow/no cost upgrades – always running the latest versionAnywhere, anytime access, on ANY device, i.e. everything through a browserNo/limited install of local files & programs
Security, Infrastructure, and OperationsEvaluate Cloud Vendor Operating Capabilities•Should be far better than you can afford todeploy yourselfTier one data center(s)Encryption & hardened systems24x7x365 operationsDisaster recovery centerRedundant hardware and networkingSAS 70 type II audited – becoming SSAE 16•Possible because costs are spread acrossthousands of organizations
Public CloudApplications, storage, and other resources are made available to the generalpublic by a service provider. These services are free or offered on a pay-per-use model. Generally, public cloud service providers like Microsoft andGoogle own and operate the infrastructure and offer access only via Internet(direct connectivity is not offered).
Private CloudDedicated system of servers, managed for a single enterprise.Servers can be either maintained on-premise or off-premise at a third partylocation.Private cloud provides greater control and performance, besides providinggreater security for data and applications.Best suited for industries that are highly regulated (defense, healthcare, etc)and enterprises that run strategic applications that require high performance.
Hybrid CloudsCombine the best of private cloud (security, control) and public cloud(flexibility, cost) installations.In a hybrid cloud installation, the enterprise maintains a private cloud thattakes care of the normal workloads and utilize the public cloud during peakworkloads and dealing with less sensitive data.Best suited for organizations dealing with data of various sensitivity and withhighly variable workloads.
Purchase options – Office 2013 (single payment) or Office 365 (subscription)Hybrid approach – Combines locally installed versions of softwarecomponents like Outlook, Word and Excel with cloud-based features thatenable users to sync their files and data across devicesMultiple versions – Home, Small Business & Midsize Business
Home PremiumWord, Excel, PowerPoint, OneNote, Outlook, Publisher, InfoPath, Access, Skype & SkydriveInstall on up to five devices20+ GB SkyDrive storage60 min. of Skype calls per month$99/user/yr.
Small BusinessExchange Online – 25GB/user, spam & malware protection, 99.9% uptime -$4/user/mo.Office 365 Small Business – Adds Office Web Apps, Webconferencing, public website - $6/user/mo.Office 365 Small Business Premium - adds desktop versions ofWord, Excel, Outlook, OneNote, Access, Publisher & Lync. On up to (1-10users) - $15/user/mo.
BusinessProPlus - Word, Excel, PowerPoint, OneNote, Outlook, Publisher, InfoPath,Access, Skype & Skydrive - install on up to five devices - $144/user/yr.MidSize Business – adds Exchange Online, Lync Online, SharePointOnline and Active Directory integration (10-250 users) - $180/user/yr.Enterprise
On-line file storage and sharing across devicesSupports Windows, iOS & Android todayIntegrated with Office 2010, 2013 and Windows 87GB – FREE!
Gmailyou@yourcompany.comOffline support25GB storageE-mail delegationCalendarTeam schedulingOffline supportDelegationPublish to web siteDocsSpreadsheetsWord ProcessingPresentationsImport/export capabilitiesPDF creationRevision historyTemplatesDrive
Google Drive5GB Free10GB max file sizeWindows, Mac & AndroidIntegrated with Google Docs
Files automatically sync across multiplecomputers, and the Web when files changeVersion historyShare folders2GB free / up to 100GB paidWindows, Mac & LinuxSecure –Transmitted via SSLStored with AES-256 encryptionSAS 70 certifiedMobile apps available & integratedDropbox for Business
5GB freeSSL transmission / 128-bitencrypted storageMulti platform – Windows, Mac, iOSFolder independentFile versioningOutlook pluginGreat user experience!Administrative control
Capture anythingAccess on any deviceShare!
BackupMozy ProDesktop Licenses: $3.95 per month + $0.50/GB per monthServer Licenses: $6.95 per month + $0.50/GB per monthCarboniteUnlimited # of computers / 250GB/yr. - $229Intronis
Intacct Accountant EditionCPA focused contentRed flag alerts for AP & ARCollaborate with clients in real timeBuilt in workflowCPA firm branded solutionCore modules include: General Ledger, Accounts Payable, AccountsReceivable, Cash Management, Order Entry, Purchasing, EmployeeExpenses, Standard Reporting, and DashboardsIntacct VAR EditionSold thru reseller communityAll modulesCustomer branded
Intacct adapts to your businessnow and into the futureEasy to get started with bestpractice dashboards and reportsEasy to adapt and scale yourbusiness with Intacct’s multi-everything architectureEasy to individualize, extend andintegrate to match your preciseneeds and processes
David M. Cieslak, CPA.CITP, GSECPrincipal at Arxis Technology, Inc.Frequent speaker for AICPA, FlaggManagement, Sleeter Group, K2 &numerous state accounting societiesCurrently serves on the CalCPA Boardof Directors & Sage Mid-Market ERPPartner Advisory CouncilNamed one of Accounting Today’s 100Most Influential People in Accountingten timesCPA Practice Advisor – 2011-13 Top 25Thought LeaderAKA “Inspector Gadget”Phone: firstname.lastname@example.orgTwitter: dcieslak
Arxis Technology – OverviewEstablished in 1994; merger of two CPA firmsLocations: Simi Valley, Huntington Beach, Chicago, Phoenix28 employees; 18 consultantsCharter member: Information Technology AllianceResellers of Sage, SAP, Intacct, Intuit & Microsoft software