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SHIP Program Overview

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  • 1. Small Rural Hospital Improvement Grant Program (SHIP) Overview Barry Backer SHIP Grant Program Coordinator September 28, 2009
  • 2. SHIP OVERVIEW
    • Program Purpose / Use of Funds
    • Hospital Eligibility
    • Funding Available
    • Application Process
    • Contracting
    • Required Reporting
  • 3. Program Purpose/Use of Funds
    • Funds Provided by HRSA for Small Hospitals
    • Funding Provided to:
      • Purchase computer software and hardware (focus on quality improvement, performance improvement and patient safety)
      • Educate and train hospital staff on computer information systems
      • Implementation of Prospective Payment System
  • 4. Hospital Eligibility
    • Small Hospitals = 49 Available Beds or less per Medicare Cost Report Line 12
    • Hospital Must Be a Non-Federal, Short-Term, General Acute Care Facility
    • All Critical Access Hospitals Eligible
  • 5. GRANT PROCESS
    • HRSA notifies Office of Primary Care and Rural Health (OPCRH) the SHIP grant application will be available
    • OPCRH sends applications to eligible hospitals (<50 beds)
    • OPCRH applies for SHIP funding when it becomes available from HRSA
  • 6. STEP 1 - HOSPITAL APPLICATION PROCESS
    • OPCRH sends applications to eligible hospitals (<50 beds)
    • Interested hospitals complete, sign and return application by requested date
  • 7. Then We Wait
  • 8. And Wait Some More
  • 9. NOTICE OF AWARD
    • OPCRH receives a Notice of Grant Award (NGA) from HRSA
    • OPCRH sends applicants a Scope of Work and a contract for signature
  • 10. STEP 2 - CONTRACTING
    • Upon receipt of the signed contracts, OPCRH knows how many hospitals will participate and sets up the budget
    • OPCRH will be able to reimburse each applicant, up to the contract amount, for expenses that are covered by the grant.
  • 11. Funding Available for FFY 10
    • 45 Small Rural Hospitals Approved
    • Total Funding for Missouri’s SHIP Hospitals = $389,277
    • OPCRH Retains <5 percent
    • Each hospital will receive $8,650.60
  • 12. STEP 3 - INVOICING
    • At the end of the grant cycle, applicants submit a Vendor Request for Payment (VRP) form along with copies of invoices paid during this grant cycle. This form is available at: http://www.dhss.mo.gov/ApplicationsAnd Forms/index.htmloc
  • 13. INVOICING – cont.
      • Funds can be used to:
      • Purchase computer software and hardware (such as applications that focus on quality improvement, performance improvement and patient safety)
      • Educate and train hospital staff on computer information systems (such as using technology to improve patient outcomes)
      • Implementation of Prospective Payment System (such as updating chargemasters or providing training in billing and coding)
  • 14. INVOICING – cont.
    • Billing Period needs to be provided (beginning date TO ending date)
    • Date Signed needs to be the date of the last invoice or end of Billing Period
    • Can be submitted anytime during the grant year after the services or goods have been purchased
  • 15. STEP 4 - REQUIRED REPORTING
    • Hospitals
      • Complete 2 Page Form Indicating Needs and Uses of Funds by Category
      • Why Hospital Did or Did Not Pool Funds
      • Submit to OPCRH by *October 15, 2009*
    • OPCRH
      • Synthesis of Hospital Reporting
      • Due to HRSA by November 30, 2009
  • 16. FAQs
    • Has the eligibility criteria changed in the ’09 SHIP Guidance?
    • Can hospitals use funds to convert from a paper record to a electronic medical record?
    • Can a CAH use funds for a chargemasters review?
  • 17. FAQs
    • Can hospitals purchase computers to assist in their coding system to improve patient care?
    • Can education in other formats be allowed, such as seminars and workshops, that focus on quality improvement, performance improvement, patient safety and/or patient outcomes?
  • 18. QUESTIONS?
  • 19. Contact Information
    • Barry Backer
    • Office of Primary Care and Rural Health
    • Mo. Department of Health and Senior Services
    • 920 Wildwood, P.O. Box 570
    • Jefferson City, Mo.  65102-0570
    • 573-751-6219
    • fax # 573-522-8146
    • [email_address]