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SHIP Program Overview
 

SHIP Program Overview

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    SHIP Program Overview SHIP Program Overview Presentation Transcript

    • Small Rural Hospital Improvement Grant Program (SHIP) Overview Barry Backer SHIP Grant Program Coordinator September 28, 2009
    • SHIP OVERVIEW
      • Program Purpose / Use of Funds
      • Hospital Eligibility
      • Funding Available
      • Application Process
      • Contracting
      • Required Reporting
    • Program Purpose/Use of Funds
      • Funds Provided by HRSA for Small Hospitals
      • Funding Provided to:
        • Purchase computer software and hardware (focus on quality improvement, performance improvement and patient safety)
        • Educate and train hospital staff on computer information systems
        • Implementation of Prospective Payment System
    • Hospital Eligibility
      • Small Hospitals = 49 Available Beds or less per Medicare Cost Report Line 12
      • Hospital Must Be a Non-Federal, Short-Term, General Acute Care Facility
      • All Critical Access Hospitals Eligible
    • GRANT PROCESS
      • HRSA notifies Office of Primary Care and Rural Health (OPCRH) the SHIP grant application will be available
      • OPCRH sends applications to eligible hospitals (<50 beds)
      • OPCRH applies for SHIP funding when it becomes available from HRSA
    • STEP 1 - HOSPITAL APPLICATION PROCESS
      • OPCRH sends applications to eligible hospitals (<50 beds)
      • Interested hospitals complete, sign and return application by requested date
    • Then We Wait
    • And Wait Some More
    • NOTICE OF AWARD
      • OPCRH receives a Notice of Grant Award (NGA) from HRSA
      • OPCRH sends applicants a Scope of Work and a contract for signature
    • STEP 2 - CONTRACTING
      • Upon receipt of the signed contracts, OPCRH knows how many hospitals will participate and sets up the budget
      • OPCRH will be able to reimburse each applicant, up to the contract amount, for expenses that are covered by the grant.
    • Funding Available for FFY 10
      • 45 Small Rural Hospitals Approved
      • Total Funding for Missouri’s SHIP Hospitals = $389,277
      • OPCRH Retains <5 percent
      • Each hospital will receive $8,650.60
    • STEP 3 - INVOICING
      • At the end of the grant cycle, applicants submit a Vendor Request for Payment (VRP) form along with copies of invoices paid during this grant cycle. This form is available at: http://www.dhss.mo.gov/ApplicationsAnd Forms/index.htmloc
    • INVOICING – cont.
        • Funds can be used to:
        • Purchase computer software and hardware (such as applications that focus on quality improvement, performance improvement and patient safety)
        • Educate and train hospital staff on computer information systems (such as using technology to improve patient outcomes)
        • Implementation of Prospective Payment System (such as updating chargemasters or providing training in billing and coding)
    • INVOICING – cont.
      • Billing Period needs to be provided (beginning date TO ending date)
      • Date Signed needs to be the date of the last invoice or end of Billing Period
      • Can be submitted anytime during the grant year after the services or goods have been purchased
    • STEP 4 - REQUIRED REPORTING
      • Hospitals
        • Complete 2 Page Form Indicating Needs and Uses of Funds by Category
        • Why Hospital Did or Did Not Pool Funds
        • Submit to OPCRH by *October 15, 2009*
      • OPCRH
        • Synthesis of Hospital Reporting
        • Due to HRSA by November 30, 2009
    • FAQs
      • Has the eligibility criteria changed in the ’09 SHIP Guidance?
      • Can hospitals use funds to convert from a paper record to a electronic medical record?
      • Can a CAH use funds for a chargemasters review?
    • FAQs
      • Can hospitals purchase computers to assist in their coding system to improve patient care?
      • Can education in other formats be allowed, such as seminars and workshops, that focus on quality improvement, performance improvement, patient safety and/or patient outcomes?
    • QUESTIONS?
    • Contact Information
      • Barry Backer
      • Office of Primary Care and Rural Health
      • Mo. Department of Health and Senior Services
      • 920 Wildwood, P.O. Box 570
      • Jefferson City, Mo.  65102-0570
      • 573-751-6219
      • fax # 573-522-8146
      • [email_address]