Intranet and extranet best practices

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This is a brief introduction to a step by step approach to your Intranet and Extranet deployment

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Intranet and extranet best practices

  1. 1. Best practices for deploying a corporate Intranet and Extranet
  2. 2. Agenda  Step 1- Discovery  Understand your Intranet and Extranet  What are your needs  Establish your Intranet-Extranet scope  Step 2- Action  Analysis  Deployment  What is missing?
  3. 3. Danny Boulanger  Xerox 1985-1995: Documentum, imaging, cold, Globalview  InterDoc Founder in 1995 : integration and consulting  Document Computing Institute: 1996-2002  Alcero Founder: 2007  Quebec’s SharePoint User Group Founder: 2007  SharePoint Summit Founder: 2007
  4. 4. Business Needs Source: PC Quest
  5. 5. Business Challenges Source: PC Quest
  6. 6. Why SharePoint?  Deployment Platform  Will provide the foundation for  Intranet  Extranet  Contract Management  Project Management  Help Desk  Unified technology  Microsoft World  Mature
  7. 7. Business needs  Productivity  Reduce Search Time: 40 to 60%  Increase Relevancy of Content: 50% duplicate, 60% obsolete, 85% never found  Improve Collaborative Process: 5% considered as a real value  Reduced Support Costs  Compliance  Standard Platform to deploy business solutions  Common Technology and User Experience
  8. 8. Intranet and Extranet Flavor Business Solutions Communications Electronic Document Mangement Collaboration
  9. 9. Solutions Type Operational Communication Sales and Marketing
  10. 10. Based on your Intranet Business Solutions Electronic Document Management Help Desk Administrative documents Contract Mgmt Project Mgmt Paper Based Mgmt Corporate News Process and procedures CRM Communications RFP Mgmt Project Partner Rules and regulations Customer Life Cycle Mgmt Mail Mgmt InBound Marketing Collaboration Records Mgmt Web Site Extranet
  11. 11. Roadmap Internet Extranet
  12. 12. Step 2: Action  Solutions Requirements Specifications  Roadmap  Phases  Foundation  Prioritize: Communications, EDMS, Collaboration, Solutions  Cost and ROI  GO NO GO
  13. 13. Step 2: Action  Management Team  Project Sponsor  Governance  User Team Representation  Intranet-Extranet Delivery Team  Delivery Responsible  Business Analyst  Domain Expert: RM, DM, Workflow, Imaging, Collaboration, Forms  Business Solutions  Information Architect  Infrastructure Architect  SharePoint Architect (configuration and integration)  Developer
  14. 14. Step 2: Action  Roadmap  SharePoint must be strategically positioned  Deployment in Phases  Focus on business solutions  Identified the other strategic system
  15. 15. SharePoint’s Intranet and Extranet Opportunity  SharePoint will provide you the foundation  Rules  Try to do it out of the box  Go to vendor like: Avepoint, Bamboo Solutions, Boost Solutions to avoid custom development  Worst case: In house development  Rising option  Product+services= Solutions  Alcero: Solutions in-a-box  Dolphin: Contract Management  BPA Solutions: CRM
  16. 16. Contact Danny Boulanger Solutions Expert 514.762.1370 dboulanger@alcero.com www.alcero.com http://blogue.alcero.com/ https://twitter.com/alcerosolutions

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