Step 5: Increase productivity with Capacity Planning
Most organizations make these classic resource management mistakes
Resource planning is first done during project planning
Resources are planned serially (one project at a time)
Organization capacity to execute projects is looked at anecdotally (ask the managers!)
Result: Resources can’t be found or are overwhelmed!
Incoming Demand Org Capacity Churn
Step 5: Match supply to demand Intake Capacity Planning (overall supply/demand) Planning Role Scheduling (role-based supply/demand) Launch Resource Assignment (named resource availability) Execute Utilization (hours worked by resource and role) Funding Match the project and resource lifecycles to improve productivity!
The Strategic PMO: A Well-Oiled Machine Resource Management Deploy Close Develop Plan Initiate Project Delivery - Resource Assignment - Resource Utilization PPM Qtr Planning Portfolio Mgmt and PMM Review
Project Intake funnels requests . Reduced analysis time saves $$
Planning cycles select the best projects. Not starting low-priority projects saves $$.
Resource supply is aligned with project demand. Greater productivity = $$
Portfolio monitoring identifies laggards . Culling bad projects saves $$