Strong, flexible magnetic sign and document holders make organizing your office easier. They cling strongly to any metal surface, including filing cabinets, shelving and walls. Visit site: http://www.internationalgiftitems.com/

1. Organizing Your
Business Office

2. Organizing a business office is important
for enhanced productivity. If your office and
files are unorganized, messy and
frustrating, read on.

3. Virtual Filing Cabinet
If you have a paper-free office, organize the files on your
computer the same way you would organize them physically.
Here's an easy way to do this:
• Create a folder on your desktop to represent a filing cabinet.
Let's use the example 'Legal Documents'.

4. • Create 'dividers' within your virtual filing cabinet by making
a number of folders in it, naming them with broad
categories, such as 'Insurance', 'Contracts' and so forth.
• Now you will create sub-categories within the dividers. In the
Insurance folder make folders named for the types of
documents you will be filing - building, vehicles, health, et
al.

5. • Now move your files into the appropriate folder.
• If you have a huge number of alphabetized files to organize,
such as employee files, create a folder for each letter of the
alphabet to help you find the documents you need more
quickly, just as you would with a physical filing cabinet.

6. Physical Filing Cabinet
If you need to keep paper documents organized, set up
your physical filing cabinet in the same way.
Keep your docs filed away instead of laying around on
your desk – spending a few minutes each day will go a
long way in keeping them organized.

7. Organize Your Desk
An organized desk will help clear your mind so you can
get more work done.
Get a drawer organizer to corral pens, paper clips, sticky
notepads, pushpins and all the other small but necessary
items you need.

8. On top of your desk, keep only the items you use on a
regular basis. If you want to keep photos, flowers or a
candy jar on your desk, designate a corner for these
items.
If you have a metal desk, wall, or a filing cabinet nearby,
you can slip your photos into a magnetic photo frame
and place it wherever you want. This is a great way to
keep your photos clean and organized.

9. Posted Notices
Most offices are required to post legal documents
pertaining to employees in a place where everyone can
see them.
These are often taped to a door or a refrigerator, and
they can get dirty and torn over time.

10. To avoid this, slide them into a magnetic photo
frame and place on a metal surface. They will
stay clean and easy to read. It’s a simple matter
to change them out when necessary.

11. This tip works for
many different
types of
documents that
are necessary in
an office
environment:
License to
practice
Certificates
or awards
Work
schedules
Important
phone
numbers
Fire drill
instructions
Required
legal info
for
employees

12. The strong magnetic backing means they will stick to any
metal surface without slipping or flying off when a door
is slammed shut.

13. No need to have expensive
signs made - just print, insert
the paper, and stick onto a
metal surface – fridge door,
filing cabinet, locker, metal
door or wall.

14. MGI offers magnetic picture frames in a variety of sizes. They are made in the
USA of heavy duty, flexible die-cut vinyl and are MADE TO LAST. The opening is
on the side for ease of insertion and removal of documents. Visit
http://www.internationalgiftitems.com to learn more.
Magnetic Gift Items