SFUASI Regional Collaboration


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Presentation delivered at the 2008 NetCentric Symposium in Washington D.C.

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SFUASI Regional Collaboration

  1. 1. Southeast Florida Urban Area Security Initiative Improving Regional Information Sharing: Program Development Strategy & Funding from a UASI Perspective
  2. 2. Regional Collaboration <ul><li>The Urban Area Security Initiative (UASI) program is built on a metropolitan approach to preparedness. </li></ul><ul><li>This approach requires extensive regional collaboration and information sharing to be effective. </li></ul>
  3. 3. Regional Collaboration <ul><li>The workshop will also include a discussion of available technology that can be used to link regional first responders into a single network. </li></ul><ul><li>We will explore the best ways to achieve effective regional information sharing and collaboration. </li></ul>
  4. 4. Regional Collaboration
  5. 5. Regional Collaboration <ul><li>Expanding Regional Collaboration is one of our National Priorities included in the National Preparedness Guidelines. </li></ul><ul><li>Standardized structures and processes for regional collaboration enable entities collectively to manage and coordinate activities for operations and preparedness consistently and effectively. </li></ul>
  6. 6. Expand Regional Collaboration <ul><li>Regional collaboration is critical to improving preparedness. </li></ul><ul><li>A “region” generally refers to a geographic area consisting of various jurisdictions and entities. </li></ul><ul><li>Major events have regional impact; therefore, prevention, protection, response, and recovery missions require extensive regional collaboration. </li></ul><ul><li>It is vital to enhance efforts to communicate and coordinate with one another, the private sector, NGOs, and individual citizens. </li></ul>
  7. 7. Regional Collaboration <ul><li>The intent is to identify geographic regions that work best for achieving and sustaining coordinated capabilities and mutual aid agreements. </li></ul><ul><li>DHS fosters regional groupings through planning and preparedness assistance. </li></ul><ul><li>Formal arrangements among geographic regions will enable coordination of preparedness activities more effectively, spread costs, pool resources, disburse risk, and thereby increase the overall return on investment. </li></ul>
  8. 8. Expand Regional Collaboration <ul><li>The Urban Areas Security Initiative (UASI) is one example of how DHS fosters regional cooperation. </li></ul><ul><li>UASI focuses on high-threat urban areas and is based on Metropolitan Statistical Areas. </li></ul><ul><li>UASI are intended to be multi-jurisdictional metropolitan regions with a inclusive governance structure. </li></ul><ul><li>However, DHS does not prescribe membership of governance organizations. </li></ul>
  9. 9. Strengthen Information Sharing and Collaboration Capabilities <ul><li>National Priority: </li></ul><ul><ul><li>Information sharing and collaboration capabilities are developed to target levels in the States, tribal areas, territories, and designated urban areas that are consistent with measures and metrics established in the TCL. </li></ul></ul>
  10. 10. Working Together Key elements to effective collaboration Source: MITRE
  11. 11. Collaboration Goals <ul><li>Define specific goals and document the anticipated value-added of collaboration to those goals. </li></ul><ul><li>Ensure alignment of goals with organizational culture. </li></ul><ul><li>Obtain buy-in to goals from all participants. </li></ul><ul><li>Define metrics to gauge progress toward goals. </li></ul><ul><li>Define schedule or ongoing mechanism to realign goals based on system evolution. </li></ul>
  12. 12. Strengthen Information Sharing and Collaboration Capabilities <ul><li>This priority focuses is closely linked to the national priority to Regional Collaboration as well as the priority to Strengthen Interoperable and Operable Communications Capabilities. </li></ul><ul><li>A common operating picture can only be achieved through an information management system supported by an interoperable communications network. </li></ul>
  13. 13. Making Collaboration Work <ul><li>The organization must have an executive sponsor that will: </li></ul><ul><ul><li>Lead through transformation </li></ul></ul><ul><ul><li>Establish collaboration as a priority </li></ul></ul><ul><ul><li>Sell collaboration to constituents </li></ul></ul><ul><ul><li>Implement effective governance </li></ul></ul><ul><ul><li>Fund projects </li></ul></ul><ul><ul><li>Enforce project time lines </li></ul></ul>
  14. 14. How we did it in South Florida <ul><li>In June 2003, the City of Miami received an information packet </li></ul><ul><li>They were informed that they would be getting $13.2 million dollars </li></ul><ul><li>The grant had numerous requirements including a need to establish effective regional collaboration </li></ul>
  15. 15. How we did it in South Florida <ul><li>The process started off with significant issues about who to include in the project </li></ul><ul><li>It was not pretty – people postured, argued and fought for control </li></ul><ul><li>When the dust settled, a regional approach was established and risk-based funding and capabilites-based planning were the result </li></ul>
  16. 16. Southeast Florida UASI <ul><li>Two Urban Areas </li></ul><ul><li>Four Counties </li></ul><ul><li>Over 100 jurisdictions </li></ul><ul><li>Over 100,000 First Responders </li></ul><ul><li>All working together </li></ul>
  17. 17. Southeast Florida Challenges <ul><li>Needed an effective regional structure </li></ul><ul><li>A Regional Domestic Security Task Force was in place but not active – UASI served as a catalyst for regional planning, training and exercises </li></ul><ul><li>A variety of approaches were used to develop a “Community of Interest” </li></ul>
  18. 18. First: Communication <ul><li>Effective communication is a must </li></ul><ul><li>Communication is the “transmission of purposeful meaning to others” – this is not always an easy task…. </li></ul>
  19. 19. Ways We Communicate <ul><li>Face-to-Face </li></ul><ul><li>E-Mail, Mail Lists, Notifications </li></ul><ul><li>Workshops and Meetings (Florida Day) </li></ul><ul><li>Web Site </li></ul><ul><li>Conferences </li></ul><ul><li>Presentations </li></ul><ul><li>Stakeholder meetings, retreats, exercises, etc. </li></ul>
  20. 22. Coordination <ul><li>Coordination is the act making different people or things work together for a goal or effect. </li></ul><ul><li>In Homeland Security this involves ten disciplines across local, regional, state, tribal and federal agencies </li></ul><ul><li>Coordination is a major challenge for an effective UASI program </li></ul>
  21. 23. Coordination Takes Effort <ul><li>Monthly Meetings </li></ul><ul><li>Status Reports and SitReps </li></ul><ul><li>Reporting Out </li></ul><ul><li>After Action Reviews </li></ul><ul><li>Data Fusion (FLEX-7) </li></ul><ul><li>UASI Web Site and Newsletter </li></ul><ul><li>E-Mail Distribution </li></ul><ul><li>Public Private Partnerships </li></ul>
  22. 24. State & Federal Communication <ul><li>What information must go through the State to DHS. </li></ul><ul><li>What items may we discuss with DHS directly. </li></ul><ul><li>Look at ways to communicate between entities, roles and responsibilities and protocols to ensure that the needs of all partners are effectively addressed. </li></ul>
  23. 25. Importance of Partnership <ul><li>Regional Collaboration is a Priority </li></ul><ul><li>Urban Area Jurisdictions and Regions must work together </li></ul><ul><li>Stakeholders involved through RDSTF </li></ul><ul><li>Each Stakeholder Group asked to provide priorities for the two UAWGs to consider </li></ul>A Fact of Life: It is not “just about the money” but it is the money that gives people a reason to come together. It is hard to get others to partner if there is noting in for them.
  24. 26. Importance of Partnership <ul><li>Partnership is very important, we are more effective and more competitive as a UASI as a result of partnerships. </li></ul><ul><li>Working together: </li></ul><ul><ul><li>Avoids duplication of effort </li></ul></ul><ul><ul><li>Allows for regional projects </li></ul></ul><ul><ul><li>Enhances collaboration, communication and cooperation </li></ul></ul>
  25. 27. UASI Budget Process <ul><li>Stakeholder Priorities are reviewed </li></ul><ul><li>Individual projects are reviewed </li></ul><ul><li>Each UAWG prepares a budget based on local and regional projects </li></ul><ul><li>These projects will be combined into Integrated Investment Justifications </li></ul>
  26. 28. 2008 Investments <ul><li>1. Implement NIMS & National Response Framework </li></ul><ul><li>2. Expand Regional Collaboration </li></ul><ul><li>3. Implement National Infrastructure Plan </li></ul><ul><li>4. Information Sharing & Collaboration Capabilities </li></ul><ul><li>5. Strengthen Communications Capabilities </li></ul><ul><li>6. CBRNE Capabilities </li></ul><ul><li>7. Strengthen Medical Surge Capabilities </li></ul><ul><li>8. Planning & Citizen Preparedness </li></ul><ul><li>9. Risk Management & Information Sharing </li></ul>
  27. 29. Citizen Preparedness <ul><li>Citizen Preparedness is a new National Priority </li></ul><ul><li>Budget Includes </li></ul><ul><ul><li>Community-based planning </li></ul></ul><ul><ul><li>Establishing planning communities </li></ul></ul><ul><ul><li>Implementing the Community Emergency Management System (CEMS) </li></ul></ul>
  28. 30. Risk Management & Information Sharing <ul><li>Five Florida UASIs working together to: </li></ul><ul><ul><li>Implement a Risk Management Approach </li></ul></ul><ul><ul><li>Connect all five operations, fusion centers, critical infrastructure efforts </li></ul></ul><ul><ul><li>Connect to State operations, fusion centers, critical infrastructure efforts </li></ul></ul>
  29. 31. Risk-related data drives risk analysis Jurisdictional Risk Profiles Sector/Subsector Risk Profiles Threat-Specific Risk Profiles Risk-Specific Target Capability Mapping Interpreted Risk Results Population & economic inputs CI/KR inputs
  30. 32. The Community Emergency Management System
  31. 33. What is CEMS? <ul><li>The Community Emergency Management System, commonly referred to as CEMS, addresses common regional response problems by standardizing the principles and methods of emergency response. It provides for: </li></ul><ul><ul><li>Organizational levels for managing emergencies </li></ul></ul><ul><ul><li>Standardized emergency management methods </li></ul></ul><ul><ul><li>Standardized training for emergency responders and managers </li></ul></ul>
  32. 34. What is CEMS? <ul><li>CEMS is a mutual agreement for managing response to multi-agency, multi-jurisdictional terrorist emergencies in the region. </li></ul><ul><li>CEMS consists of five organizational levels, which are activated as necessary: </li></ul><ul><ul><li>Field response </li></ul></ul><ul><ul><li>Local jurisdiction response </li></ul></ul><ul><ul><li>Operational areas </li></ul></ul><ul><ul><li>Regional response </li></ul></ul><ul><ul><li>State and Federal response </li></ul></ul>
  33. 35. Using CEMS <ul><li>Use of CEMS and NIMS will improve the mobilization, deployment, utilization, tracking and demobilization of resources and greatly enhance intelligence gathering and sharing capabilities. </li></ul><ul><li>Mutual aid requests, damage assessment and situation status information can be shared in a timely coordinated fashion. </li></ul><ul><li>CEMS is consistent with federal guidance </li></ul>
  34. 36. Including Citizens and the Private Sector <ul><li>Citizen involvement is the key to citizen preparedness and volunteer support </li></ul><ul><li>The SFUASI created a regional Citizen Corps Task Force </li></ul><ul><li>First responders must open their community to the public and private sector partners </li></ul>
  35. 37. Notification Systems <ul><li>Miami deployed an Emergency Notification system during a 2004 hurricane </li></ul><ul><li>The system has grown to be a regional project with the majority of Southeast Florida agencies using it for alert notifications </li></ul><ul><li>They system can also be used to alert everyone in a specific geographical area to an emergency </li></ul>
  36. 38. Steve Davis Project Manager Southeast Florida UASI http:// www.sfuasi.us 3250 Mary Street, Suite 401 Miami, FL 33133 Phone: 305-774-0012 [email_address] Questions?