Topics Board Orientation
Purpose of Board Orientation There are 1.4 million non-profit organizations in the USA. The average number of directors is 19. About 26 million persons serve on boards. Training tends to be categorized as “on the job.” Board Orientation
We’re glad you’re serving on this board!
Purpose of Board Orientation To share key information about the organization. To focus on the strategic direction, mission and goals of the organization. To encourage questions and to explore opportunities for the organization. Board Orientation
To manage risks associated with leadership.
The Mission Statement Board Orientation
The Builders Association of the Twin Cities’ fundamental purpose is to foster a healthy business environment for the homebuilding and remodeling industry, and to engage in activities that strengthen competitiveness, professionalism, and the public’s confidence in the industry.
How We Work (handout) Avoid becoming defensive. Keep an open mind Maintain the highest professional standards Initiative and execution are key to success Perform as an unparalleled staff team Work hard and be thorough Seek out new opportunities Act with courage, consideration and discretion Board Orientation
Constantly evaluate our operations
Failure is Not an Option BATC Board Orientation 1/26/2011
Goals for 2011 Cultural Shift for Staff – Tighten Operations, Reduce Expenses, Raise Revenue Voter Voice Grassroots Action Network Board Orientation
Parade of Homes I-phone App and Mobile Site
Major Benefits of BATC Parade of Homes / Remodelers Showcase Builder / Remodeler / Associate Online Directory Council Educational Events Board Orientation
Builder Remodeler Product & Service Show
Major Benefits of BATC Government Affairs Advocacy Local, State and National (BAM, NAHB) In House and Contract Lobbying Team Builder Remodeler Product and Service Show Board Orientation
Golf, Saints Night, IBS Reception and More
Major Benefits of BATC The Builders Group WC Insurance Continental Western GL Insurance Board Orientation
Super America Gas Program
The Governing Documents
The Tools of Governance Articles of Incorporation Board Orientation
Position Statements or Platform
Board Responsibilities Determine and understand the organization’s mission and purposes. Select the Executive Director (ED). Support the ED and assess his or her performance. Board Orientation
Ensure organizational planning and goal setting.
Board Responsibilities Manage the organization’s resources. Determine, monitor and strengthen programs and services for members-constituents. Promote the organization’s image. Ensure legal and ethical integrity. Help recruit new leaders. Board Orientation
Assess and measure organizational performance.
The Board - Staff Relationship Board focuses on governance; being visionaries; strategically moving forward. Staff manages the day-to-day operations. Board Orientation
Consider it a partnership , alliance , collaboration between board and staff to achieve the goals of the organization.
Practical Steps for Bd. Service Attend all board meetings. Study and understand the mission statement, bylaws, policies and goals. Prepare for meetings by reviewing the agenda and supporting documents. Board Orientation
Treat information and discussions as “confidential.”
Practical Steps for Bd. Service Promote the organization to others. Stay current on issues and trends impacting the organization and the membership. Get involved in committee work. Board Orientation
Make contributions and assist with fund raising.
Practical Steps for Bd. Service Refrain from going around the Executive Director and making special requests of the staff. Readily communicate with the office for needed information and assistance. Board Orientation
Recruit future leaders to help govern the organization.
Show Me the Money BATC Board Orientation 1/25/2011
Financial Responsibilities The board should carefully review all financial reports. The Executive Board and Board will review and approve the annual budget. The treasurer, with staff assistance, will present a financial report for the previous period, at each meeting. Board Orientation
Quarterly Review of Investments
Committees/Councils Most organization’s utilize committees/councils. They help the board get work done. They identify potential leaders. Board Orientation
They serve as a way to segment and serve the interests of subgroups of members.
The Committees Builders Outreach Foundation Board Orientation
Education and Certification
The Councils BATC Board Orientation 1/26/2011
Professional Women in Building
Group/Task Forces BATC Board Orientation 1/26/2011
Young Professionals Group
Committee Trends Standing Committees - found in the bylaws, ongoing. Ad Hoc & Task Forces - appointed as needed, disbanded upon completion of task. Work Groups, Knowledge Networks and Special Interest Groups (SIGs) - specific in nature. Board Orientation
Virtual Committees - solves a problem without meeting in person.
Board Meetings Notice and materials will be distributed well in advance of meetings. Review the agenda to determine how you should prepare for the discussions. Prepare any written reports and provide to staff in advance of the meeting. Board Orientation
Whenever possible, formulate and ask your questions before the meeting.
Board Meetings The agenda is prepared with the input of the President, Executive Director and staff, with consideration of current issues, member needs and pending business. Board Orientation
If you have input for the agenda, be sure to provide it to the President, Executive Director, or appropriate staff, well in advance of the meeting.
Recruiting Leaders BATC Board Orientation 1/26/2011
Recruiting Leaders A responsibility of board members is to identify future leaders. The nominating committee plays a key role, but so does every board member. Committees may be a source of future leaders. Board Orientation
Please get names of possible future board members to Executive Director.
Goals Set in a Strategic Plan Most organizations have a strategic plan that can be used as a road map for the leadership and staff. A strategic plan should be updated regularly. Board Orientation
Allows members and prospects to see the direction of the organization and understand better the ROI - return on investment.
Common Insurance Coverages General Liability - covers property damage. Directors and Officers Liability (D&O) - covers the actions of the leadership, for example antitrust violations, wrongful hiring, etc. Board Orientation
Meeting Cancellation - covers canceled meetings and the loss of anticipated profits.
Board Legal Considerations Good business judgment at all times. Due diligence in decision making. Avoid conflicts of interest. Faithful to the mission and goals. Board Orientation
Follow the governing documents.
Risk - Special Precautions * Avoid discussion of pricing. Issue rejecting or removing a member. Committees may not usurp the authority of the President. Board Orientation
Unrelated Business Income Tax
A Great Opportunity BATC Board Orientation 1/26/2011
Thank You for Serving! The board experience should be a positive one. The board is the caretaker of the organization. The board speaks as a whole, no board member should have more input or authority than others. Always ask questions as they arise. Board Orientation
Thank you for serving on the board!