Petty Cash Management - How To Record Transactions
Petty Cash Management How to Record Transactions
Introduction This presentation shows you how to record petty cash transactions in the Cash Management System. See the Introduction in the Library for an introduction into Petty Cash Management and an overview of how to set up your petty cash system. This walkthrough assumes that the initial process setup has already been completed. See How to Manage Logs and Transactions in the Library for step-by-step instructions for how to manage logs and transactions. See How to Perform a Reconciliation in the Library for step-by-step instructions for how to perform a reconciliation.
Petty Cash Transaction Logs Where Daily Transactions are Stored
Step 4: Click the Next Step Button to Record the Expense Now
Step 5: Record the Expense Details Including the Expense Document* Link Create * Scan, upload, and link the receipt or create the expense voucher if there is no receipt; follow steps 3a-f in the Form View instructions.
Repeat the Previous Steps For Each Transaction Create New Transaction Save & Review the Record Cash Completed Out Details Transaction Scan/Create Create & & Link Link Expense Voucher Document Record Expense Details
Petty Cash Management Guides Introductions ◦ Introduction to Petty Cash ◦ Introduction to the Petty Cash Management Module Deep Dives ◦ Module Navigation ◦ How to Record Transactions ◦ How to Manage Logs and Transactions ◦ How to Perform a Reconciliation ◦ The Guide to Viewing and Understanding Reports Library Home
Summary There are two steps that are required to create petty cash transactions: 1. Create a Monthly Transaction Log 1. Launch the system. 2. If there are no open transaction logs then the system will only provide an option for creating a new one. 3. Select a period (i.e., a month) for the new transaction log. If there are no open periods the create a new one. 4. Verify the default beginning balance is accurate. 5. Repeat steps 1-4 each month. 2. Create Daily Transactions Within a Transaction Log 1. Use either Details or Form view on the Petty Cash Management page or use the wizard to create new transactions. 2. Record the cash out details; create the cash out voucher and link it to the transaction. 3. Record the expense details; scan the receipt or, if it is missing, create an expense voucher. Link either one to the expense details. 4. Verify the transaction. 5. Repeat steps 1-4 for each transaction.