Tips for Better Professional Productivity

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Tips for Better Professional Productivity

  1. 1. 4th Annual Solo & Small Firm Conference<br />Tips for Better Professional Productivity<br />
  2. 2. Are You Shovel Ready?<br />Inspired by Frederick Winslow Taylor & Bethlehem Steel<br />
  3. 3. Checklists<br />http://accesscle.lsuc.on.ca<br />
  4. 4. Hipster PDA<br />3” x 5” card<br />or <br />4 cards<br />per page<br />Samples from D*I*Y Planner 4UP edition<br />http://www.diyplanner.com<br />
  5. 5. Interruptions<br />2 minutes lost each day<br />= <br />8+ hours a year<br />15 minutes lost each day<br />= <br />62+ hours a year<br />
  6. 6. When are your hot spots?<br />“Heat map”<br />Highlight productive times<br />Highlight “down” times<br />Map from ProductiveFlourishing.com<br />
  7. 7. Integrate, automate<br />How connected are your systems?<br />Use your Microsoft Office or other suite’s built-in connectivity<br />Insert Object<br />Mail Merge in Word from your Outlook contacts<br />Embed files, so that an update in one is reflected in both<br />Practice management software is designed to enable single point of input<br />
  8. 8. Search you<br />Use technology to find information fast<br />Desktop search tools<br />Windows Desktop Search<br />Google Desktop<br />Copernic<br />Search withinyour software<br />
  9. 9. Starter templates for your practice<br />office.microsoft.com<br />
  10. 10. Capture your time<br />Cut down on lost time, as in “where did it go?” with stop watch<br />Built into practice management software<br />Available as standalone software from Chrometa, Element55<br />Point is not to bill more time<br />What am I doing with my time (could I bill it?)<br />What can I do differently to use my time better?<br />
  11. 11. Sync or you are sunk<br />Lotus Notes<br />Microsoft Outlook<br />Google<br />Calendar<br />calendar<br />“feed”<br />Google Calendar Sync<br />Staff or Other<br />E-mail<br />User<br />HotSync <br />ActiveSync<br />Companionlink<br />iTunes<br />GooSync<br />Companionlink<br />
  12. 12. Thank You!<br />Questions?<br />

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