Time Management Tip - Planning Your Time

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Time Management Tip. How to plan and create useful To Do Lists that will actually change the way you utilise your time each day and the results you achieve. The simple action steps outlined in this presentation will keep you on track to getting your goals and having more fun each day.

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Time Management Tip - Planning Your Time

  1. 1. Time Management Tips Planning & To Do Lists
  2. 2. Bad Time Management <ul><li>Increased Number of Things to Do </li></ul><ul><li>Increased Stress </li></ul><ul><li>Increased Fatigue </li></ul><ul><li>Decreased Focus </li></ul><ul><li>Decreased Physical Health </li></ul><ul><li>Decreased Immune Protection to Disease </li></ul>
  3. 3. Why Do It? <ul><li>To many things to do </li></ul><ul><li>Long-term change for life </li></ul><ul><li>Systemic & process changes shape You </li></ul><ul><li>Increase Fun in the everyday </li></ul><ul><li>Life is too short! </li></ul>
  4. 4. The Goal <ul><li>Most people believe that their goal is to Maximise Time </li></ul><ul><li>The reality is that the goal they are pursuing is to Maximise Fun </li></ul>
  5. 5. Common Business Time Wasters <ul><li>Messy desk </li></ul><ul><li>Unable to find things </li></ul><ul><li>Missed appointments </li></ul><ul><li>Unprepared for meetings </li></ul><ul><li>Tired & unable to concentrate </li></ul>
  6. 6. Time Management Truths <ul><li>Being successful doesn’t mean you manage your time well </li></ul><ul><li>Managing your time well absolutely makes you successful </li></ul>
  7. 7. Planning & Prioritising <ul><li>Why am I doing it? </li></ul><ul><li>What is the goal of doing it? </li></ul><ul><li>What will I get if I succeed at doing it? </li></ul><ul><li>What happens if I choose not to do it? </li></ul><ul><li>Is this the right thing for me to be doing with my time right now? </li></ul>
  8. 8. Life List <ul><li>What are the big goals I want to achieve in my life? </li></ul><ul><li>Does my To Do List support my Life List? </li></ul><ul><li>Why did I waste time doing this when it doesn’t appear on my Life List? </li></ul><ul><li>20% of your To Do List will contribute to 80% of Life List </li></ul>
  9. 9. Deciding What to Do <ul><li>Good time management decisions come from Experience </li></ul><ul><li>Good Judgment comes from Experience </li></ul><ul><li>Experience comes from Bad Judgment </li></ul>
  10. 10. Gaining Experience <ul><li>When things aren’t going well it means you’re learning a lot & things will be better later. </li></ul><ul><li>Experience is something you can’t fake. </li></ul><ul><li>There are no shortcuts. There’s a lot of hard work required in anything you want to accomplish. </li></ul>
  11. 11. Planning <ul><li>What do I need to get done today? </li></ul><ul><li>What do I need to get done this week? </li></ul><ul><li>What do I need to get done this month? </li></ul><ul><li>Having a plan doesn’t mean your life or the things you do are “set in stone” </li></ul>
  12. 12. Having a Plan <ul><li>Gives you the - </li></ul><ul><li>Flexibility to change as needed </li></ul><ul><li>Confidence to know what to change </li></ul><ul><li>Vision to predict the outcomes that will be achieved </li></ul><ul><li>Wisdom to chart how you will succeed </li></ul>
  13. 13. To Do Lists <ul><li>Break things down into smallest possible steps </li></ul><ul><li>Do the worst first </li></ul><ul><li>Like compound interest a small effort consistently creates massive change </li></ul>
  14. 14. Exchange Money for Time <ul><li>Your time is more valuable than money, even when you believe you don’t have enough money. </li></ul><ul><li>Where ever possible use the money you have to buy the time and effort of others to exponentially increase your productivity and output. </li></ul>
  15. 15. Look after Yourself <ul><li>Eat, Sleep & Exercise </li></ul><ul><li>Good nutrition maintains immunity </li></ul><ul><li>Sleep sharpens the mind, increases focus & your ability to decision-make rapidly </li></ul><ul><li>Exercise improves overall physical health & minimises feelings associated with stress </li></ul>
  16. 16. Protect Yourself <ul><li>If you’re going to miss a deadline, tell others early & renegotiate </li></ul><ul><li>If you haven’t got time to do it right, then you haven’t got time to do it wrong – so don’t take it on at all </li></ul><ul><li>Get feedback so that you know for certain what you are doing wrong or right </li></ul>
  17. 17. Action Steps <ul><li>Create your Life List </li></ul><ul><li>Compare your current To Do List to your Life List (scrub as many things off your To Do List as you can) </li></ul><ul><li>Make a Plan for This Month based on your Life List </li></ul><ul><li>Now make a Plan for This Week based on your Month Plan </li></ul><ul><li>Write tomorrows To Do List based on your Plan for the Week (& if you really have to, bring across a few of the things left over from your current To Do List) </li></ul>
  18. 18. More…? <ul><li>14 Day Action Challenge </li></ul><ul><li>Hyper-intense time management online course for business owners & entrepreneurs </li></ul><ul><li>Sign-up for free </li></ul><ul><li>http://www.davidguest.com.au/14-day-action-challenge </li></ul>

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