Exercise Word 5: Correct & AutoFormat
What you will do:
correct typing errors
modify the text
use Find & Replace
Start with: , Show Marks is on.
World Travel Inc. has written a letter in response to the letter you edited in Word
Project 2 from AAA Sales about the Tahiti trip. You will correct the errors in the
letter, rearrange the paragraphs, and use AutoFormat to improve the document
a. From the Drive C, open the document response.doc in the resource
folder. You can't save changes back to this file. Read the letter!
b. Save the document in the ppt folder of your Drive D disk as
letter-World Travel.doc. Open the file. Now you can make changes.
c. Correct spelling & grammar: Correct the spelling errors that are
underlined. There are at least 2. (The correct name is Luis ). Grammar
errors may not be actual errors. If so, make Word ignore them.
d. Correct wrong words: In the first paragraph there is a not missing in
the last sentence of the paragraph and the word in is used for is. These
are the hardest kinds of errors to spot.
e. Replace phrase: Open Find & Replace from the menu or from Browse
Objects. In the Find What box, type special offer and in the Replace
with box, type special anniversary trip offer . Type carefully! There are
3 replacements to do.
f. Modify and Move: Break the first paragraph into two paragraphs at
Since April and November… by placing the cursor in front of Since and
pressing the ENTER key twice.
Move the paragraph that starts The hospital to be above the paragraph
that starts Scuba training…
In the last paragraph, delete the words that are included in our
anniversary special and then modify the sentence to read which lists
choices of excursions and activities for the trip.
Change the words trip planning guide to Trip Planner .
g. AutoFormat the letter using the Style Gallery's Professional Letter
template. If the format of World Travel Inc. changes, change it back to
Matura Script Capitals, 24 pt., green.
h. Make one page: Delete the paragraph marks between the Closing
and the Signature, and one below the Signature. Be careful not to delete
the Signature by selecting too much!
With the cursor on page 1, on the vertical ruler, drag the boundary
between the white and gray parts at the bottom of the ruler downward
just barely enough for the Enclosures to show back up on page 1 and page
2 to vanish.
You may also need to
delete other blank lines.
The new paragraph
styles include blank
space after the
paragraph, so you don't
really need whole blank
If necessary, fix the
alignment of the
enclosures by moving
the text over with the
i. Header: View the
header and type your
name on the left, two
spaces, and insert the
date. Tab twice. Type
Exercise Word 5. The
right tab is too far right.
It might not print.
Drag the tab stop on the far right of the header over into the white part
of the ruler. On the ruler's left drag the box below the pointer left to line
up with the left edge of the graphic in the letter.
k. Go through the Pre-printing Checklist, discussed in Word Project 1.
Make changes if necessary. (The letter must fit on one page.) Then print.
Close the document.