Why Your Company Needs Job Descriptions

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Companies without job descriptions may risk their employees being unorganized. One way to make sure that everyone in the organization knows what he's supposed to do is to outline them in a job description.

Published in: Business, Technology

Why Your Company Needs Job Descriptions

  1. 1. Why Your Company Needs Job Descriptions Dianne Shaddock
  2. 2. <ul><li>It may seem like an unnecessary step because you know what work you will need for your employee to perform.  </li></ul>
  3. 3. But here are five advantages to “putting in writing”:
  4. 4. <ul><li>1.Helps you to clearly define the work that needs to be performed  </li></ul>
  5. 5. <ul><li>No second-guessing or figuring what work needs to be done once the employee is hired </li></ul>
  6. 6. <ul><li>2. Allows you to think about how the role interrelates with other positions within your company or organization </li></ul>
  7. 7. <ul><li>… which in turn can eliminate work redundancy </li></ul>
  8. 8. <ul><li>3. Creates transparency about your job expectations </li></ul>
  9. 9. <ul><li>… which helps to significantly reduce the potential of making a “bad hire” </li></ul>
  10. 10. <ul><li>4. Employees are more productive because they understand what is expected of them </li></ul>
  11. 11. <ul><li>5. When employees understand what is expected, they are able to work more efficiently </li></ul>
  12. 12. <ul><li>… which saves time and money </li></ul>
  13. 13. <ul><li>How To Write One In Thirty Minutes or Less </li></ul>
  14. 14. <ul><li>Step 1 </li></ul><ul><li>Create or list the job title that reflects the work to be done </li></ul>
  15. 15. <ul><li>Some things to think about when creating a job title </li></ul>What is the core work that the person will have responsibility for?  Does the job title easily identify the person’s core job responsibilities?  How does the title fit in with the structure of the company, (if applicable)?   
  16. 16. <ul><li>REMEMBER: </li></ul><ul><li> Job titles can be important to many employees. Employees have been known to turn down job offers because of the title </li></ul><ul><li> Be creative if you can, but keep the title simple and true to the work to be performed </li></ul>
  17. 17. <ul><li>Step 2 </li></ul><ul><li>Create a list of the actual work that will be performed.  </li></ul><ul><li> No need to write a dissertation!  </li></ul><ul><li> Keep it simple and summarize the major tasks required so that the job responsibilities are clear. </li></ul>
  18. 18. <ul><li>Step 3 </li></ul><ul><li>Write down… </li></ul><ul><li>the specific type of experience needed to perform the job effectively </li></ul><ul><li>the educational requirements </li></ul><ul><li>the years of experience needed to perform the job if applicable </li></ul>  
  19. 19. <ul><li>You’re Done! </li></ul>
  20. 20. <ul><li> You now have a document that you can share with potential candidates </li></ul><ul><li> Don’t forget your current employees </li></ul><ul><li> Make sure that all of your staff has a job description on file </li></ul>
  21. 21. <ul><li>REMEMBER: </li></ul><ul><li> A job description should be treated as a “ living document ”, not a paper to be left in a file, never to be viewed again </li></ul><ul><li> Both you and your  employees should refer to their job descriptions as needed </li></ul><ul><li> Be sure to update the job description as your employees’ responsibilities change </li></ul>
  22. 22. <ul><li>Need More Employee Hiring and </li></ul><ul><li>Managing Tips ? </li></ul><ul><li>Get Timely Free Advice on: </li></ul><ul><li>How to Find the Best Employees </li></ul><ul><li>Manage Difficult Staff </li></ul><ul><li>Fire Problem Employees </li></ul><ul><li>Develop Employee Policies and Procedures … and so much more! </li></ul><ul><li>You’ll also get my FREE 6 page report: </li></ul><ul><li>Giving Your Employees What They Really Want </li></ul>
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