Account Payables Processing


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Datamatics offers its enterprise customers a suite of hosted work-flow solutions for end-to-end payables management. The hosted platform can manage a wide range of invoice types received through a variety of channels such as email, web interfaces, vendor portals, and physical documents (mailbox).

Datamatics is a trusted partner to several Fortune 500 Companies globally for managing their End-to-end Application Life Cycle & Business Critical Processes. Datamatics is a global Information Technology (IT) and Knowledge Process Outsourcing (KPO) organization focused on delivering smart, next-generation business solutions that help enterprises across the world overcome their business challenges. These solutions leverage innovations in technology, knowledge of business processes, and domain expertise to provide clients a competitive edge. Visit

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Account Payables Processing

  1. 1. ACCOUNTS PAYABLESPROCESSINGBusiness Overview Datamatics’ Next-Generation SolutionResearch indicates that globally, over 80 million paper Automatic processing with intelligent workflow toinvoices are processed every year, at $5 - $50 per invoice, improve compliance, accuracy & speedincluding direct & hidden costs. Slow manual processing leads Intelligent payment scheduler to maximize discounts &to loss of early payment discounts & late payment penalties. avoid delay penaltiesIncorrect & multiple payments due to processing errors cause Payables management portal with payment schedulefinancial & reputation loss to the organizations. Moreover, dashboard, pay-hold-query decision featuresorganizations also struggle to comply with regulatoryrequirements. Three-point (PO, GRN & Invoice) validation, to avoid payment errorsEnterprises can reduce costs & improve compliance with Seamless integration with existing enterprise applicationsbetter visibility & control of their accounts payables process.With intelligent technology leverage, the accounts payables Intelligent information mining & analytics for betterprocess can be optimized to improve efficiency, minimize customer insightscosts & enhance vendor relationships. Email & mobile alerts for better controlDatamatics’ Accounts Payable Processing Workflow Business User Invoices Intelligent Payables Processing Community Exceptions Paper Image / Data Document Customer Dynamic Purchase Repository Look-ups Service Discount Department Model Email Document Check Reporting Vendor Document Routing Audit Management Exception Verify & Tracking Accounts Fax Payable EDI Approval Business XML Enterprise Applications / ERP Manager ERP Payment Initiate Banking - Month Statement Vendor Distribution Check run stops / voids End Report Reconciliation Management (Check EFT)website: | email:
  2. 2. Datamatics’ OfferingsConsulting Solutions Business process optimization Spend insights Working capital optimizationNext-Generation Intelligent payments management workflowOfferings Auto-routing & approval, expense coding & audit trail Transparency of AP processes through web-based dashboards Email & mobile alerts Intelligent payables scheduler to maximize early payment discounts & avoid delay penaltiesDatamatics’ Advantage - Processed in excess of 3 million - CAs & CPAs with experience & - Intelligent workflow platform to invoices, handled 10 billion worth expertise in accounts payables improve processing speed & of payments, printed over 14 domain accuracy & reduce costs. Seamless PROVEN TRACK RECORD million checks & digitized over 9 integration with existing enterprise DOMAIN EXPERTISE million F&A documents annually, applications PLATFORM with over 1000 workflows for - SAS 70 Type II certified systems & clients, spread across industries & processes for assurance of high geographies quality & consistency. Next- generation technology for capture, processing, reporting & email & mobile alerts. Complete & ready compliance with ICD-10 codes & HIPAASuccess Story About DatamaticsA Fortune 10 multinational conglomerate was facing high invoice Global Information Technology (IT) & Knowledgeholds, delayed payments, discount losses (35%), high supplier Process Outsourcing (KPO) organizationqueries & slow processing speed (5 days). After a detailed Delivers smart, next-generation business solutionsassessment, Datamatics consultants identified sources of Trusted partner to several Fortune 500 companiesefficiency gaps. Invoice receipt, imaging & data capture wasautomated with i-Q (Datamatics’ intelligent information capture, Capabilities built around technology, domain expertisevalidation & interpretation solution). i-PM, an intelligent workflow & knowledge of business processessolution, was deployed to manage data-flow for exceptions, Featured amongst the Global Services 100 List in 2010approvals & statement reconciliation. The workflow also supports Decades of global experience having executed projectsvendor maintenance & automated invoice posting with ERP across 60 countriesintegration. Alliances with global technology leaders such as 2 Microsoft, IBM & EMCThis led to reduction in average invoice posting time from 120+hours to 48 hours, invoice holds by 40% & discount lost cases by Certified for ISO 9001:2008, ISO 27001 & SAS 7086%. High accuracy & faster processing led to reduced suppliers Global presence: U.S, UK, Germany, Switzerland,queries. MIS reporting of buyer analytics for process Australia & Indiaimprovements, not feasible earlier, is possible now.Associated Services Document Archival & retrieval Order-to-Cash Document Indexing Record to Report Spend Analytics Portal Solutions Supplier Performance Metrics & Ratings Business Intelligence Enterprise Content ManagementContactIndia USA UK GermanyKnowledge Center, Street No.17 31572 Industrial Road 8 The Square Im Leuschnerpark 3MIDC, Andheri (East) Suite 400, Livonia Stockley Park, Uxbridge 64347 GriesheimMumbai 400 093, India MI 48150, USA UB11 1FW, UK GermanyTel +91 (22) 6102 0000-09 Tel: +1 (800) 717 9153 Tel: +44 (208) 610 6105 Tel : +49 (06155) 79537-40Fax +91 (22) 2384 3669 Fax: +1 (734) 525 4455 Fax: +44 (208) 610 6870 Fax: +49 (06155) 79537-39website: | email: