Project Management of a Globally Distributed Team - Tools and Techniques
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Project Management of a Globally Distributed Team - Tools and Techniques

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DATA Inc's poster presentation at the 2006 New Jersey Project Management Institute's Annual Symposium.

DATA Inc's poster presentation at the 2006 New Jersey Project Management Institute's Annual Symposium.

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Project Management of a Globally Distributed Team - Tools and Techniques Project Management of a Globally Distributed Team - Tools and Techniques Presentation Transcript

  • 72, Summit Ave, Montvale, New Jersey 07645 Phone : (201) 802 9800 Fax : (201) 802 9808 email : info@dataincusa.com Web site : www.dataincusa.com PROJECT MANAGEMENT OF A GLOBALLY DISTRIBUTED TEAM TOOLS & TECHNIQUES Presented by: May 1, 2006 Denny Panakal, PMP (denny@dataincusa.com) Michelle Medley, PMP (michelle@dataincusa.com) Tom Markowski, PMP (tom@dataincusa.com)
  • PROJECT MANAGEMENT OF A GLOBALLY DISTRIBUTED TEAM Global Project Management Challenge IT Projects by nature are inherently complex. Factors that must be managed include: Scope Time Cost Quality Risk Communication Integration Resources In today’s global economy, global projects span multiple offices in different countries, time zones and cultures posing additional levels of complexity, difficulty and risks Global Projects mandate the need for more sophisticated project management tools and techniques that facilitate stronger collaboration, information & data sharing and control PAGE 2 OF 12
  • PROJECT MANAGEMENT OF A GLOBALLY DISTRIBUTED TEAM Data Inc.’s Solution – Microsoft SharePoint Data Inc. utilizes Microsoft SharePoint integrated with Microsoft Project Server as a tool to manage projects SharePoint facilitates team collaboration and information centralization, among Data Inc. overseas centers and clients Manages work, provides business intelligence, improves productivity and assists in knowledge retention Used for all phases of the Project Life Cycle Used as a means to formalize standards, processes, controls and documentation PAGE 3 OF 12 View slide
  • PROJECT MANAGEMENT OF A GLOBALLY DISTRIBUTED TEAM Sample Project Management SharePoint Site Project Site helps with the following Areas of Knowledge: Integration Management Scope Management Time Management Cost Management Quality Management Communications Management PAGE 4 OF 12 View slide
  • PROJECT MANAGEMENT OF A GLOBALLY DISTRIBUTED TEAM Collaboration at Collaboration Multiple Levels Topology Enterprise Division Team Individual PAGE 5 OF 12
  • PROJECT MANAGEMENT OF A GLOBALLY DISTRIBUTED TEAM Shared Services Deployed on a Global Scale PAGE 6 OF 12
  • PROJECT MANAGEMENT OF A GLOBALLY DISTRIBUTED TEAM Project Integration Management SharePoint used to share the Project Charter and the Project Plan across all team members SharePoint integrates with Microsoft Project Server for real-time Project Management SharePoint facilitates centralized work assignments and plan execution Monitors progress remotely 24x7 Enforces organizational procedures Change Control: Webpart tracks and manages changes PAGE 7 OF 12
  • PROJECT MANAGEMENT OF A GLOBALLY DISTRIBUTED TEAM Project Scope Management Effective Scope Management is critical to the success of a global or geographically distributed project During the Scope Initiation phase WebEx used for team discussions and SharePoint discussion board used for soliciting feedback from stakeholders Project objectives, deliverables, change control procedures and WBS are stored in SharePoint document repositories which are accessible 24x7, online, by all stakeholders Actual changes are managed using the list feature of the SharePoint website. The schedule changes are then reflected in the Microsoft Project Server PAGE 8 OF 12
  • PROJECT MANAGEMENT OF A GLOBALLY DISTRIBUTED TEAM Project Time Management Microsoft Project Server integrates with SharePoint for task scheduling and progress tracking Team members use SharePoint to view tasks allocated and submit timesheets Document repository used to share the Work Breakdown Structure (WBS) and project plan Clients use SharePoint site to monitor project progress and milestones PAGE 9 OF 12
  • PROJECT MANAGEMENT OF A GLOBALLY DISTRIBUTED TEAM Project Cost Management SOLOMON - Accounting Software from Microsoft Accounting software solution that fully integrates with Microsoft SharePoint and Microsoft Project Server Central repository accesses accounting and cost data Connects other systems and information to deliver a true, end-to-end business solution Seamless information flow across multiple locations Manages Multiple Currencies Provides Financial Statement Translation PAGE 10 OF 12
  • PROJECT MANAGEMENT OF A GLOBALLY DISTRIBUTED TEAM Project Quality Management In SharePoint each issue is a collaborative discussion Typically, someone opens a new issue - others can contribute information to the discussion field of this issue SharePoint used to capture issue resolution, depending on the type of solution. Issues can be marked as closed or postponed Newly assigned issues appear on the team member’s Home page, and issue lists are accessed in the Project Center and Tasks of Microsoft Project Web Access E-mail notifications alert the team when issues are opened, assigned, updated or resolved PAGE 11 OF 12
  • PROJECT MANAGEMENT OF A GLOBALLY DISTRIBUTED TEAM Communications Management SharePoint used as a single node for all communications among all project stakeholders Client logs into SharePoint to check project status, request meetings and log defects Project Manager and team members communicate using meeting workspaces and threaded discussion boards available in SharePoint Integration with MS-Outlook for Email alerts of task assignments from Microsoft Project Server SharePoint facilitates Resource Centralization, Document Repository and Knowledge Retention PAGE 12 OF 12
  • ©Copyright DATA Inc 2006 This publication and its contents are proprietary to DATA Inc. No part of this publication may be reproduced in any form or by any means without the written permission of Data Inc. 72 Summit Ave, Montvale, NJ 07645