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Data Collection System Creation
A data collection system is exactly what it sounds like, and can be
created in several different ways. Examples of a data collection
system is a library book checkout system, a telephone address
book, your e-mail address book, a database, an accounting
system, a file cabinet and a calendar system or day planner
system. A data collection system is any type of system that
obtains data and organizes in some fashion so that it is available
to be viewed and analyzed.

Databases Of Information
Sometimes the organization is a simple as putting the names in
your telephone address book in alphabetical order, and
sometimes its as complex as the governments databases of
information from the military. However, they all contain the same
goal, to organize data in a method that allows you to extract the
data you need without having to read every bit of data in file or
collection. The system of collection and organization is what the
different systems listed above all don’t have in common.

Without Understanding
We use the phrase “database” regularly without understanding
how different databases can be from each other and how complex
they can be. A database is the end result of a data collection
system. If you are old enough to remember when library books
has a card in them that you had punched or marked when you
checked out a book, you remember a data collection system.
After you checked out your book they marked in the book when it
was due and took the card and marked when it was due.

Card In A File Container
They then filed that card in a file container, usually by date of
when the book was due. Now computers are used to check our
books so you have a computer based data collection system. So
the organization allowed you to know what books were due to be
returned on what day. The cards could have been organized
alphabetically, as the name of the book was on the top of the
card.

Little Use To The Library
However, that would be of little use to the library, because you
would have to go through all twenty-six letters of the alphabet and
look at each card to determine if when the books were to be
returned. Therefore, the organization was best suited to be in
numerical order from one to thirty-one, allowing the librarian to
determine which books were due on any given day of the month.

What Businesses Use a Data Collection System?
All businesses use a data collection system, and in today’s world
most of them have a computer based data collection system. The
collect and organize the names and addresses of their customers,
the maintain the data of sales, receivables and employee time
worked. They all organize and use the information differently but
the collect it, organize it and use it; that is the essence of a data
collection system.

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