Secrets Of Successful Presentations

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This ppt provides tips for giving a successful business presentation.

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Secrets Of Successful Presentations

  1. 1. <ul><li>SECRETS OF SUCCESSFUL PRESENTATIONS </li></ul>
  2. 2. Your Goal To understand the secrets for delivering effective and professional business presentations
  3. 3. NEVER GIVE A PRESENTATION LIKE THIS!!!
  4. 4. A SUCCESSFUL PRESENTATION
  5. 5. For a successful presentation: <ul><li>Analyze the situation </li></ul><ul><li>Organize your ideas </li></ul><ul><li>Develop effective delivery techniques </li></ul>
  6. 6. Analyze the Situation <ul><li>Speaker: What is your relationship to your audience? </li></ul><ul><li>Purpose: What is your goal? (To inform? To persuade? To entertain?) </li></ul><ul><li>Audience: Who are they? What do they know? How will they react? </li></ul>
  7. 7. For a successful presentation: <ul><li>Analyze the situation </li></ul><ul><li>Organize your ideas </li></ul><ul><li>Develop effective delivery techniques </li></ul>
  8. 8. Organize Your Ideas <ul><li>Opening </li></ul><ul><li>Purpose </li></ul><ul><li>Preview of main ideas </li></ul><ul><li>Development of main points </li></ul><ul><li>Review/summary </li></ul><ul><li>Closing </li></ul>
  9. 9. Organize Your Ideas: Opening <ul><li>Gain attention (unusual fact) </li></ul><ul><li>Give bottom line </li></ul><ul><li>Show benefit(s) to listeners </li></ul><ul><li>Introduce yourself </li></ul><ul><li>Show your qualifications </li></ul><ul><li>Clarify topic </li></ul>
  10. 10. Organize Your Ideas: Purpose <ul><li>Develop a purpose slide </li></ul><ul><li>Explain your purpose orally </li></ul>
  11. 11. Organize Your Ideas: Preview <ul><li>Offer a table of contents, an agenda, an outline </li></ul><ul><li>Make this preview slide your “moving blueprint” for the presentation </li></ul>
  12. 12. Organize Your Ideas: Main Points <ul><li>Each point needs an oral signpost </li></ul><ul><li>Now that I’ve discussed the salary increase, I want to move on to health care options. </li></ul><ul><li>The last point I want to make involves implementing the flex-time policy. </li></ul>
  13. 13. Organize Your Ideas: Conclusion <ul><li>Provide an oral signpost </li></ul><ul><li>“ In conclusion . . .” </li></ul><ul><li>“ To summarize . . .” </li></ul>
  14. 14. Organize Your Ideas <ul><li>Use visuals that enhance your message </li></ul><ul><li>Visuals should </li></ul><ul><ul><li>relate to your message </li></ul></ul><ul><ul><li>help make your point </li></ul></ul><ul><ul><li>be consistent </li></ul></ul>
  15. 15. Organize Your Ideas <ul><li>Effective PowerPoint slides are </li></ul><ul><li>simple </li></ul><ul><li>uncluttered </li></ul><ul><li>consistent </li></ul>
  16. 16. Organize Your Ideas <ul><li>Audiences understand your point an average of 25% faster when communicated via a graphic representation than a text version. </li></ul>
  17. 17. For a successful presentation: <ul><li>Analyze the situation </li></ul><ul><li>Organize your ideas </li></ul><ul><li>Develop effective delivery techniques </li></ul>
  18. 18. Develop Effective Delivery Techniques <ul><li>Non-verbal communication </li></ul><ul><li>Speaking voice </li></ul><ul><li>Handling questions </li></ul>
  19. 19. Develop Effective Delivery Techniques <ul><li>Non-verbal communication </li></ul><ul><li>Speaking voice </li></ul><ul><li>Handling questions </li></ul>
  20. 20. Non-verbal Communication: Gestures <ul><li>Use appropriate hand and arm gestures </li></ul><ul><li>Be natural and open </li></ul>
  21. 22. Non-verbal Communication: Facial Expressions <ul><li>Look pleasant </li></ul><ul><li>Smile whenever appropriate </li></ul>
  22. 24. Non-verbal Communication: Energy <ul><li>Start strong </li></ul><ul><li>Show enthusiasm </li></ul><ul><li>End with high energy </li></ul>
  23. 25. Develop Effective Delivery Techniques <ul><li>Non-verbal communication </li></ul><ul><li>Speaking voice </li></ul><ul><li>Handling questions </li></ul>
  24. 26. Speaking Voice: Inflection <ul><li>Affects Meaning </li></ul><ul><li>Effective communication is essential to organizational success. </li></ul>
  25. 27. Speaking Voice: Pace <ul><li>The most effective rate of speed for a </li></ul><ul><li>presentation is between 175 and 190 </li></ul><ul><li>words per minute. </li></ul>
  26. 28. Speaking Voice: Volume and Clarity <ul><li>Articulate well </li></ul><ul><li>Don’t swallow ends of sentences </li></ul><ul><li>Don’t drop voice at end of presentation </li></ul>
  27. 29. Develop Effective Delivery Techniques <ul><li>Non-verbal communication </li></ul><ul><li>Speaking voice </li></ul><ul><li>Handling questions </li></ul>
  28. 30. Develop Effective Delivery Techniques <ul><li>Non-verbal communication </li></ul><ul><li>Speaking voice </li></ul><ul><li>Handling questions </li></ul>
  29. 31. Handling questions <ul><li>Acknowledge audience members explicitly. Why? </li></ul><ul><li>Repeat the questions. Why? </li></ul><ul><li>When answering, don’t look just at questioner. </li></ul><ul><li>What if you don’t know the answer? </li></ul>
  30. 32. Develop Effective Delivery Techniques <ul><li>Non-verbal communication </li></ul><ul><li>Speaking voice </li></ul><ul><li>Handling questions </li></ul>
  31. 33. Remember Basic Logistics! <ul><li>Check out your presentation space </li></ul><ul><li>Confirm the presentation time length </li></ul><ul><li>Ask about the size of your audience </li></ul><ul><li>Prepare a back-up plan </li></ul><ul><li>Practice! </li></ul><ul><li>Arrive early </li></ul>
  32. 34. For a successful presentation: <ul><li>Analyze the situation </li></ul><ul><li>Organize your ideas </li></ul><ul><li>Develop effective delivery techniques </li></ul>

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