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Presentation Skillspvl

Presentation Skillspvl



its use full to students of management

its use full to students of management



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Presentation Skillspvl Presentation Skillspvl Presentation Transcript

  • Polishing Your Presentation Skills By P.V.L.Raju
  • The critical factors
  • Let us look at you!
    • Effective presentation skills is not about that dazzling animation or PowerPoint slide overflowing with data.
    • The most important visual is you.
    • .
  • Your body has a language of its own
    • And when presenting, a large part of the "visual you" is conveyed in your body language.
    • Facial expression, gestures, and body movements contribute significantly to helping your listeners grasp what you say.
    • .
  • Appearance
    • Dress neatly and tidily - first impressions are important.
    • Carry yourself in a confident and professional manner.
  • Body Movements
    • Do not:
    • stand rigid.
    • march.
    • slouch.
    • Do:
    • move forward for emphasis (e.g. when standing at a podium).
    • relax when talking from a podium –creates intimacy the audience.
    • Move with deliberate pace from side to side to engage all parts of the audience.
    • .
  • Body posture
    • Stand straight
    • Head upright
    • Chin and open chest facing the audience
    • Shoulder open & oriented towards the audience
    • .
  • Gestures
    • Do not:
    • play with keys or coins in your pocket.
    • use your hands too much, touching your nose or ears.
    • use gestures that indicate negative meaning (e.g.. thumbs down)
    • Foot tap as it is perceived as patronizing.
    • use a pointer, pen, pencil or chalk to point at audience as it is perceived as offensive.
    • Do:
    • use meaningful and appropriate gestures to make a point.
  • Eye Contact
    • Do not-
    • stare (intimidate).
    • move your eyes from side to side (distraction).
    • look out the window or at the clock (indicates boredom).
    • look at your feet or at the ceiling (indication of nervousness or timidity).
    • Look at the audience and make them feel that they are being spoken to directly.
  • Vocal elements
    • Volume : Speak loudly enough to be heard.
    • Pitch: Use effectively to convey meaning.
    • Rate: Speak with energy to convey enthusiasm.
    • Modulation : Modulate voice appropriately to to emphasize key points or issues.
    • Articulation Speak clearly, pronouncing words carefully -don't mumble. Control your lips, teeth and tongue to assist you.
    • Do not :
    • Speak too fast as no one can understand.
    • Gloss over the presentation material unexplained as the audience will not understand the content.
    • Speak very slowly and in monotone that people become bored or drowsy.
  • Plan Defie objectives F OUR “ P”s of Presentaion Skills Prepare Research Practice Rehearse Present professionally
  • The good, bad and the ugly… Exercise
    • Consider some previous presentations that you have witnessed.
    • Select….
    • What was the most impressive presentation and why ?
    • What was the most unimpressive presentation and why ?
    • (3 minutes each list)
  • Presentation- Overview Presenter Audience Response Where to start? Who? Why? What? How? When? Where? Plan Prepare Practice Presentation
  • Audience analysis
    • A nalysis - Who are they? How many will be there?
    • U nderstanding - their knowledge of the subject?
    • D emographics - their age, sex, educational background?
    • I nterest - Why and who asked them to be there?
    • E nvironment – are you visible and audible?
    • N eeds – How to match their needs with your objectives?
    • C ustomized – How to tailor to meet specific needs?
    • E xpectations - What are expectations from you?
  • Plan- The Core Message
    • Define Objective of talk based on:
    • Why?
    • Reason for presentation
    • Impact on Audience
    • What action
    • Three E’s
    • Educate 􀃆 Entertain 􀃆 Explain
  • Who?
    • Pitch to audience
        • - size
        • - age/gender
        • - knowledge of subject
        • - bias
        • - cultural make-up
    • Talk to your audience rather than at them
  • Prepare- the research
    • (What?)
    • Experts
    • Web
    • Newspapers
    • Competitors
    • Professional Bodies
    • Statistics
    • Analogies
    • Exhibits
    • Must know 􀃆 Should know 􀃆 Nice to know
  • Structure- Shape the talk
    • Tell them what you are going to tell them
    • Tell them
    • Tell them what you told them
  • Opening- attention grabbers
    • I Interesting, Unusual, Unexpected
    • N Need
    • T Title
    • R Range
    • O Objectives
  • Attention grabbers-strategies
    • Use a question or series of thought-provoking questions
    • Use quotations
    • Use an anecdote
    • State the importance of the topic
    • Use the opposite
    • Use a combination of the above strategies
  • Exercise
    • Each of the participant has to present for two minute the opening strategy for a presentation using one attention grabber.
    • Use story, anecdote, questions or interesting statistics
    • Use your creativity to make the presentation interesting.
    • NB: Please note that the dramatic opening must be relevant to what you are going to talk in your presentation
  • Main Body
    • Structure Theme
    • 5 Need to Know Statements
    • 5 Key Words
    • 5 Mini Speeches
    • Check focus
  • End/Conclusion
    • Tell them what you told them
    • Draw conclusions -capitalize
    • Point way forward
    • Closing statement -impressive
    • Give time for questions!
  • The anatomy of a good presentation
    • Strong Opening
    • Clear Points
    • Logical Flow
    • Tone, voice modulation, golden pause and gesticulations
    • Strong Ending
    • Reduces nerves
    • Improves performance
    • Helps creating impact on audience and judge audience response
    • Enhances retention and triggers desired action
  • Why use visual aids ?
  • Tips for effective Slides/PowerPoint
    • Keep it simple
    • One idea per slide
    • Visuals/sounds
    • Maximum of five points per slide
    • Use graphics/ pictures that are relevant to your content
    • Do not over embellish the power point slides
  • Time for presentation by the participants… Practice Session
    • Groups of Five
    • Seven minute Presentation
    • Each member to speak
    • Use Resources
    • Smile -lights, camera, action!
  • Personal Action Plan
    • Questions Please ?
  • Summary
    • 5- Key Points (Maximum)
    • 4- P’s
    • 3- Step Structure
    • 2- A powerful presentation
    • 1- Stand up, speak up, shut up.
    • Facilitator!-Tell them what you have told!
    • Training Delivery
    • by
    • P.V.L Raju
    Thank you