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  • 1. Organizational Control and Culture 9
  • 2. Karishma’s Dilemma
    • Supervisor of an Engineering firm in Pune
    • Morale in her office quite low, recently
    • The workers have gone back to 9.00 a.m to 5 p.m work schedule after being on flexi time for nearly two years
    • Directive came down allowing to place her office on flexi time, she spelled out her rules carefully to people
  • 3. Contd.,
    • All employees were to work during the core period from 10.am to 2 p.m.
    • They could work the rest of the eight hour day at anytime between 6 a.m to 6 p.m
    • Everything went along well for a long time
    • Morale was high, and all the work seemed to get done
    • In November 2008, the chief factory manager
  • 4. Contd.,
    • In November 2008, the chief factory manager found that Karishma’s workers were averaging seven hours a day
    • Some of them had been working only during the core period for more than 2 months
  • 5. Contd.,
    • When Karishma's departmental head received the factory manager’s report, he told Karishma to return the office to regular working hours
    • Karishma was upset and disappointed with her people
    • Discuss!!!!!!!!!
  • 6.
    • Control is the process of monitoring activities to ensure that they are being accomplished as planned and correcting any significant deviations.
  • 7. Organizational Control
    • Managers must monitor & evaluate:
      • Are we efficiently converting inputs into outputs?
      • Is product quality improving?
      • Are employees responsive to customers?
      • Are our managers innovative in outlook?
  • 8. Control Systems
    • A good control system should:
      • be flexible so managers can respond as needed.
      • provide accurate information about the organization.
      • provide information in a timely manner .
  • 9. Three Types of Control Inputs Outputs Conversion Process Feed forward Control Concurrent Control Feedback Control
  • 10. Control Types
      • Feedforward : use in the input stage of the process.
          • Managers anticipate problems before they arise.
          • Managers can give rigorous specifications to suppliers to avoid quality
      • Concurrent : gives immediate feedback on how inputs are converted into outputs.
          • Allows managers to correct problems as they arise.
          • Managers can see that a machine is becoming out of alignment and fix it.
      • Feedback : provides after the fact information managers can use in the future.
          • Customer reaction to products are used to take corrective action in the future.
  • 11. The Control Process Objectives Standard Measure actual performance Compare actual performance with standard Is standard being attained? Is variance acceptable? Is standard acceptable? Revise standard Do nothing Do nothing Identify cause of variation Correct performance No No No Yes Yes Yes
  • 12. Control Process Steps Establish standards of performance, goals, or targets against which performance is evaluated. Measure actual performance Compare actual performance against chosen standards Evaluate results and take corrective action when the standard is not being achieved. 1. 2. 3. 4.
  • 13. The Goal-Setting Process Corporate level managers set goals for individual decisions to allow organization to achieve corporate goals. Divisional managers set goals for each function to allow the division to achieve its goals. Functional managers set goals for each worker to allow the function to achieve its goals.
  • 14. Organizational Control Systems Output Control Behavior Control Culture or Clan Control Financial Measures or performance Goals Operating budgets Direct supervision Management by Objective (MBO) Rules & Standard Operating Procedures Values Norms Socialization
  • 15. Tools of Control
    • Financial Control
    • Production control
    • Organizational Control
    • Inventory Control
    • Quality Control
  • 16. Output Control Systems
      • Financial Controls are objective and allow comparison to other firms.
        • Profit ratios --measures how efficiently managers convert resources into profits.
          • Return on Investment (ROI) is the most common.
        • Liquidity ratios -- measure how well managers protect resources to meet short term debt.
          • Current & quick ratios.
        • Leverage ratios -- show how much debt is used to finance operations.
          • Debt-to-asset & times-covered ratios.
        • Activity ratios -- measures how managers create value from assets.
          • Inventory turnover, days sales outstanding.
  • 17. Output Control Systems
      • Organizational Goals : after corporate financial goals are set, each division is given specific goals that must be met to attain the overall goals.
      • Operating budgets : a blueprint showing how managers can use resources.
          • Each division is often evaluated on its own budgets for cost, revenue or profit.
  • 18. Output Control Problems
      • Managers must create output standards that motivate at all levels.
      • Be careful of creating short-term goals that motivate managers to forget the future.
        • It is easy to cut costs by dropping R&D now but it leads to future disaster.
      • If standards are too high, workers may follow unethical behavior to attain them.
        • Increase sales regardless of issues. This can be done by skipping safe production steps.
  • 19. Behavior Control Systems
      • Managers must motivate and shape employee behavior to meet organizational goals.
      • Direct Supervision : managers who directly manage workers and can teach, reward, and correct.
        • Very expensive since only a few workers can be managed by 1 manager.
        • Can demotivate workers who desire more autonomy.
        • Hard to do in complex job settings.
  • 20. Management by Objectives
      • Management by Objectives (MBO) : evaluates workers by attainment of specific objectives.
        • Goals are set at each level of the firm.
        • Goal setting is participatory with manager AND worker.
        • Reviews held looking at progress toward goals.
          • Pay raises and promotions are tied to goal attainment.
        • Teams are also measured in this way with goals and performance measured for the team.
  • 21. Bureaucratic Control
      • Control through a system of rules and standard operating procedures (SOPs) that shape the behavior of divisions, functions, and individuals.
        • Rules and SOPs tell the worker what to do.
        • Standardized actions so outcomes are predictable.
  • 22. Strategic Point Control
    • Emphasis on measuring the performance and checking deviations in respect of key result areas which are highly critical to the success of a firm
  • 23. Management by Exception
    • Focuses attention on exceptionally serious deviations from the plans and standards
  • 24. Characteristics of an Effective Control System
    • Suitable
    • Simple
    • Selective
    • Sound and Economical
    • Flexible
    • Forward-Looking
    • Objective and Impersonal
    • Responsibility for failures
    • Acceptable
  • 25. Contingency Factors Organization size Small Large Informal, personal, management by walking around Formal, impersonal, extensive rules and regulation Position and level High Low Many criteria Few, easy-to-measure criteria High Degree of decentralization Low Increased number and breath of controls Reduced number of control Organizational culture Open and supportive Threatening Informal, self-control Formal, externally imposed controls Importance of an activity High Low Elaborate, comprehensive controls Loose, informal controls
  • 26. Benefits of Control System
    • Increases Productivity
    • Reduces defects and mistakes
    • Helps meet deadlines
    • Facilitates communication
    • Improves safety
    • Lowers costs
    • Give workers control over their environment