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0910 Im Lc G Mail Tutorials V01
 

0910 Im Lc G Mail Tutorials V01

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    0910 Im Lc G Mail Tutorials V01 0910 Im Lc G Mail Tutorials V01 Presentation Transcript

    • 01 Setup GMail account
      The official communications tool in AIESEC
      0910_IM_LC_01 GMail Account Setup_v02.pptx
    • Register your AIESEC GMail account
      Go to http://www.gmail.com
      Click in your bottom right hand corner.
      Fill in the blanks required EXCEPT …
      0910_IM_LC_01 GMail Account Setup_v02.pptx
    • Guidelines for Desired Login Name
      3 parts of the domain name
      englishnamefamilyname.aiesec
      englishname: Steve, Jane, David, etc
      familyname:Leung, Wong, Chan, Tsui, etc
      Example: Bobby Wong bobbywong.aiesec
      ALL small CAPS
      Remember to
      0910_IM_LC_01 GMail Account Setup_v02.pptx
    • Guidelines for Conflicted Login Name
      If cases on the right happened, then…
      1. Use family name + initials
      E.g. Bobby WongWing Yin
      bobbywongwy.aiesec
      2. Use current term
      E.g. bobbywongwy0910.aiesec
      3. Contact us (infomgt@aiesechku.org)
      Successful case shown on the right
      0910_IM_LC_01 GMail Account Setup_v02.pptx
    • Congratulations ~!
      You are now using the MOST powerful web email tool, ENJOY !!!
      0910_IM_LC_01 GMail Account Setup_v02.pptx
    • 02 Official Email address application procedure
      yourname@aiesechku.org
      0910_IM_LC_02 Official Email address application procedure_v01.pptx
    • 3 Steps to have your AIESEC HKU official email address
      Create your AIESEC GMail account (For details, refer to 0910_IM_LC_ 01 GMail Account Setup_v01.pptx)
      Send your email infomgt@aiesechku.org with subject “[IM] Create official email address”. Just leave the content blank.
      This process may take few days to complete and you will receive an email as follows
      If you cannot receive the email, please send the email to us again.
      0910_IM_LC_02 Official Email address application procedure_v01.pptx
    • Sample reply
      Dear AIESECer,
      When you see this message, it means that your official email address has been activated. The name of the official email address will be on the sender’s list of this email.If you want to use this official email address to send email, please refer to the attachment or subscribe our IM Wiki later.
      Best Regards,
      IM Team
      0910_IM_LC_02 Official Email address application procedure_v01.pptx
    • Tips (For Reference Only)
      The ground rules of the official email address are as follows:
      0910_IM_LC_02 Official Email address application procedure_v01.pptx
    • Congratulations ~!
      Your AIESEC HKU official email has been created.
      0910_IM_LC_02 Official Email address application procedure_v01.pptx
    • 03 Official Email address in GMail
      0910_IM_LC_03 Official Email address in GMail_v02.pptx
    • 7 steps to use AIESEC official email address in GMail
      Login to your GMail and click “Settings”
      Go to “Accounts”
      Click “Add another email address you own.”
      0910_IM_LC_03 Official Email address in GMail_v02.pptx
    • 7 steps to use AIESEC official email address in GMail
      Type the official AIESEC HKU email address. (xxxxx@aiesechku.org), if you have not created your official email address, refer to 0910_IM_LC_ 02 Official Email address application procedure_v02.pptx.
      Click Next stepafter you havefinished
      0910_IM_LC_03 Official Email address in GMail_v02.pptx
    • 7 steps to use AIESEC official email address in GMail
      A verification procedure is needed. Click “Send verification”.
      You are required to enter a verification code to complete the process. Copy the code (different every time) from your email and paste it then click verify.
      0910_IM_LC_03 Official Email address in GMail_v02.pptx
    • Congratulations. Process completed
      0910_IM_LC_03 Official Email address in GMail_v02.pptx
    • 04 Official Email address in GMail as default
      0910_IM_LC_04 Official Email address in GMail as default_v02
    • 2 steps to use AIESEC official email address in GMail as default
      Login to your GMail and click “Settings”
      Go to “Accounts”
      Click “make default” to your desired address
      0910_IM_LC_04 Official Email address in GMail as default_v02
    • Switch email address before send
      You can always change your send address before you send the email.
      0910_IM_LC_04 Official Email address in GMail as default_v02
    • Reminder
      Some AIESECers reflect that mails sent to AIESEC HKU official email address may lost during sending process.
      It is reminded that if the email is very important, send the email with your GMail account one more time.
      Report to infomgt@aiesechku.org for any problem found in this case
      0910_IM_LC_04 Official Email address in GMail as default_v02
    • The process is completed.
      0910_IM_LC_04 Official Email address in GMail as default_v02
    • 05 GMail Signature
      0910_IM_LC_05 GMail Signature_v02.pptx
    • What is a signature
      A signature is an “auto-created” text at the end of your email. It helps you…
      To have a quick grasp of the sender’s contact
      To look professional
      To facilitate internal communications
      To provide a better image to the externals
      Every AIESECerMUST include their signature in the email they sent to anyone.
      GMail can help you create a signature
      0910_IM_LC_05 GMail Signature_v02.pptx
    • 4 Steps to add signature
      Login with your username and password
      Go to “Settings” (Right hand side)
      Under the tab “General”
      Scroll Down and seethe following
      Choose the radio button UNDER “No signature”
      0910_IM_LC_05 GMail Signature_v02.pptx
    • 4 steps to add signature
      4. Follow (Or Copy directly) the following format
      5. Don’t forget to click “Save Changes” before you leave.
      EnglishName FAMILYNAME (In BIG CAPS)
      Position
      AIESEC-LC-HKU HKUSU, AIESEC in HONG KONG 09/10
      ********************************************************
      Mobile: Your Number|| Email: yourname@aiesechku.org |
      Local URL: http://www.aiesechku.org || Global URL: http://www.aiesec.org
      ********************************************************
      AIESEC - Our international platform enables young people to explore and develop their leadership potential for them to have a positive impact in society.
      Refer to 0910_IM_LC 02 Official Email address application procedure_v02.pptx
      0910_IM_LC_05 GMail Signature_v02.pptx
    • Sample
      Svensson LEUNG
      Local Committee Vice President (Information Management)
      AIESEC-LC-HKU HKUSU, AIESEC in HONG KONG 09/10
      ********************************************************
      Mobile: (+852) 62924214 || Email: svenssonleung@aiesechku.org |
      Local URL: http://www.aiesechku.org || Global URL: http://www.aiesec.org
      ********************************************************
      AIESEC - Our international platform enables young people to explore and develop their leadership potential for them to have a positive impact in society.
      0910_IM_LC_05 GMail Signature_v02.pptx
      49 stars or you can copy directly when you receive Email from current AIESECer
    • Congratulations
      Your AIESEC signature is created
      0910_IM_LC_05 GMail Signature_v02.pptx