Strategic update

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st. mark journey in faith & grace

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Strategic update

  1. 1. JOURNEY IN FAITH & GRACE Strategic Planning for the Diocese of Buffalo St. Mark Parish & School
  2. 2. JOURNEY IN FAITH & GRACE The Journey begins …
  3. 3. Parish Strengths <ul><li>Integral Part of Neighborhood </li></ul><ul><li>Parishioner Leaders in Business & Community </li></ul><ul><li>Strong Scouting Program </li></ul><ul><li>Strong Socially Active Parish </li></ul><ul><li>CommunityVolunteer Commitment </li></ul><ul><li>Attracts Parishioners from Beyond Boundaries </li></ul><ul><li>Synergy with School </li></ul><ul><li>Charitable Giving (Second Collection, Catholic Charities, etc.) </li></ul>
  4. 4. Parish Weaknesses <ul><li>Financially Stable but not Secure </li></ul><ul><li>Liturgy (Music, lack of Choir.) </li></ul><ul><li>Few Participants in Youth Activities </li></ul><ul><li>Communication </li></ul><ul><li>Spiritual Life (missions, retreats, etc.) </li></ul><ul><li>Small Aging Parishioner Base </li></ul><ul><li>Lack of funds for Pastoral Assistant </li></ul><ul><li>Current Physical Facilities </li></ul>
  5. 5. Parish Opportunities <ul><li>Centennial Celebration </li></ul><ul><li>Communication Plan </li></ul><ul><li>New Strategic Partnerships (CSDP, etc) </li></ul><ul><li>Liturgy Committee </li></ul><ul><li>Expansion of School/Church ActivitiesYouth Ministry </li></ul><ul><li>Welcome new families through reorganization </li></ul>
  6. 6. Parish Threats <ul><li>Diocesan Reorganization </li></ul><ul><li>Continued Population Loss in Region </li></ul><ul><li>Economic Downturn in Diocese </li></ul><ul><li>Loss of Autonomy </li></ul><ul><li>Physical relocation </li></ul><ul><li>Reorganization </li></ul>
  7. 7. School Strengths <ul><li>Regional School </li></ul><ul><li>Academics </li></ul><ul><li>Extracurriculars </li></ul><ul><li>High Quality Faculty & Leadership </li></ul><ul><li>Support from Parish & Parish Groups </li></ul><ul><li>Strong Parental Involvement </li></ul><ul><li>Stable, Strong Enrollment </li></ul><ul><li>Enrichment Program </li></ul><ul><li>Excellent Reputation with High Schools (100% of 8th grade accepted to 1st choice) </li></ul><ul><li>Strong Junior High Program (Subject Matter Specialists) </li></ul><ul><li>Exhibited Strong Fundraising Ability (allows for smaller parish subsidy) </li></ul><ul><li>Formal Special Education Program </li></ul>
  8. 8. School Weaknesses <ul><li>Current Physical Facilities </li></ul><ul><li>Specials not as strong as Core Curriculum </li></ul><ul><li>Spirituality </li></ul><ul><li>Fundraising Fatigue </li></ul><ul><li>Already a Regional School </li></ul><ul><li>No room for a Pre K </li></ul><ul><li>Skyrocketing Healthcare </li></ul><ul><li>Recruitment of Teachers hampered by below market rate salaries </li></ul><ul><li>No succession planning </li></ul><ul><li>Most classes at capacity – little room for welcoming students from restructured schools </li></ul>
  9. 9. School Opportunities <ul><li>CSDP Collaboration </li></ul><ul><li>Expansion/Improvement of Facilities </li></ul><ul><li>Communication Plan </li></ul><ul><li>Centennial </li></ul><ul><li>Development Plan </li></ul><ul><li>New Strategic Partnerships </li></ul>
  10. 10. School Threats <ul><li>Diocesan Financial Challenges </li></ul><ul><li>Population Decline </li></ul><ul><li>Tuition Price Resistance </li></ul><ul><li>Major Capital Repair Emergency </li></ul><ul><li>Retirement of Veteran Leaders </li></ul><ul><li>Centralized Decision Making </li></ul>
  11. 11. Strategic Goals <ul><li>Enhance the Spirituality of the Parish Community </li></ul><ul><ul><li>Establish quarterly retreats for reflection and prayer </li></ul></ul><ul><ul><li>Expand and enhance RCIA Programming </li></ul></ul><ul><ul><li>Create welcoming committee to help integrate new members into the community </li></ul></ul><ul><ul><li>Expand and enhance Sacramental preparation </li></ul></ul>
  12. 12. <ul><li>Enhance the weekend Liturgy </li></ul><ul><ul><li>Survey parish membership regarding number of Masses, types of Mass (music, etc.) </li></ul></ul><ul><ul><li>Incorporate regular celebrations of Children’s Choir </li></ul></ul><ul><ul><li>Incorporate periodic visits by local high school choirs </li></ul></ul><ul><ul><li>Invite guest homilists or celebrants from area high schools and colleges </li></ul></ul><ul><ul><li>Re-establish an Adult Choir to perform regularly </li></ul></ul><ul><ul><li>Integrate music more fully in the celebration of the Mass </li></ul></ul><ul><ul><li>Expand altar server ranks </li></ul></ul><ul><ul><li>Increase lay involvement in Mass (offertory, ushers, lectors) </li></ul></ul><ul><ul><li>Develop regular after - Mass socials </li></ul></ul>
  13. 13. <ul><li>Develop a Comprehensive Communication Plan for the Parish and School </li></ul><ul><ul><li>Creation of a St Mark Website to include all parish and school groups and activities </li></ul></ul><ul><ul><li>Expand the use of the weekly bulletin </li></ul></ul><ul><ul><li>Create a welcome packet for new parishioners </li></ul></ul><ul><ul><li>Home delivery of WNY Catholic along with a monthly print newsletter </li></ul></ul>
  14. 14. <ul><li>Develop a Comprehensive Capital Improvement Plan </li></ul><ul><ul><li>Develop a plan to maintain and improve church including bathroom and handicap accessibility. </li></ul></ul><ul><ul><li>Develop a plan to maintain school to include handicap accessibility. </li></ul></ul><ul><ul><li>Develop contingency plans for modest and aggressive expansion of school </li></ul></ul>
  15. 15. <ul><li>Development of a Comprehensive Development Plan </li></ul><ul><ul><li>Identify and qualify donors, foundations and grant agencies for appropriate levels </li></ul></ul><ul><ul><li>Continue plans for Centennial Celebration </li></ul></ul><ul><ul><li>Plan for strategic alliance with Diocesan Foundation and CSDP </li></ul></ul><ul><ul><li>Develop Annual Giving Campaign for School Alumni </li></ul></ul><ul><ul><li>Develop Planned Giving Program </li></ul></ul><ul><ul><li>Develop Capital Giving Program </li></ul></ul>
  16. 16. <ul><li>Establish Youth Ministry </li></ul><ul><ul><li>Re-invigoration of CYO groups </li></ul></ul><ul><ul><li>Active liaison with Scouting Organizations </li></ul></ul>
  17. 17. <ul><li>Begin Succession Planning for Key Leadership Positions </li></ul><ul><ul><li>Pastor </li></ul></ul><ul><ul><li>Principal </li></ul></ul><ul><li>Establishment of a Board of Limited Jurisdiction for the School </li></ul><ul><ul><li>Implement development plan </li></ul></ul><ul><ul><li>Implement FACTS system </li></ul></ul><ul><ul><li>Monitor academic excellence </li></ul></ul><ul><ul><li>Maintain active collaboration with Home School Association </li></ul></ul>
  18. 18. NUMEROUS SMALL PARISHES Number of Households Parishes & Missions More than 2000 24 1500-1999 19 1000-1499 32 500-999 55 250-499 55 100-249 56 Less than 100 33 Median = 450 households Median 5 years ago = 500 households
  19. 19. Opportunities for Involvement
  20. 20. <ul><li>Enrollment Management </li></ul><ul><ul><li>Recruitment </li></ul></ul><ul><ul><li>Retention </li></ul></ul><ul><ul><li>Financial Aid </li></ul></ul><ul><li>Marketing & Communications </li></ul><ul><ul><li>Website </li></ul></ul><ul><ul><li>Church Bulletin </li></ul></ul><ul><ul><li>Parish Newsletter </li></ul></ul><ul><ul><li>WNY Catholic </li></ul></ul>Committees
  21. 21. <ul><li>Facilities (Church & School) </li></ul><ul><ul><li>Maintenance </li></ul></ul><ul><ul><li>Long Range Planning </li></ul></ul><ul><li>Development </li></ul><ul><ul><li>Annual Fund </li></ul></ul><ul><ul><li>Centennial </li></ul></ul><ul><ul><li>Planned Giving </li></ul></ul><ul><ul><li>Grant Writing </li></ul></ul><ul><ul><li>Stewardship </li></ul></ul><ul><li>Finance </li></ul>
  22. 22. <ul><li>Spirituality </li></ul><ul><ul><li>Music </li></ul></ul><ul><ul><ul><li>Adult Choir </li></ul></ul></ul><ul><ul><ul><li>Youth Choir </li></ul></ul></ul><ul><ul><li>Altar Servers </li></ul></ul><ul><ul><li>Lectors </li></ul></ul><ul><ul><li>Eucharistic Ministers </li></ul></ul><ul><ul><li>Youth Ministry </li></ul></ul><ul><ul><li>CYO </li></ul></ul><ul><ul><li>Scouting </li></ul></ul><ul><ul><li>Retreats and Missions </li></ul></ul><ul><ul><li>Sacramental Preparation </li></ul></ul><ul><ul><li>Socials </li></ul></ul>
  23. 23. JOURNEY IN FAITH & GRACE Cluster Planning
  24. 24. PARISH PROCESS IN DIAGRAM FORM Planning begins with parishioners and moves to Bishop Bishop Diocesan Commission Vicariate Council Parishes and Parish Clusters St. Mark Parish & School
  25. 25. TIMELINE FOR RESTRUCTURING <ul><li>Nov. 2005 – </li></ul><ul><li>Feb. 2006 </li></ul><ul><li>March 2006 – July 2006 </li></ul><ul><li>Aug. 2006 - </li></ul><ul><li>Dec. 2006 </li></ul><ul><li>Jan. 2007 – </li></ul><ul><li>Dec. 2007 </li></ul><ul><li>Parish Discernment </li></ul><ul><li>Cluster Meetings </li></ul><ul><li>Vicariate Meetings </li></ul><ul><li>Diocesan Commission and Bishop </li></ul>
  26. 26. North Buffalo Cluster <ul><li>St. Mark </li></ul><ul><li>St. Margaret </li></ul><ul><li>Holy Spirit </li></ul><ul><li>St. Rose </li></ul><ul><li>St. Joseph (University) </li></ul><ul><li>Our Lady of Black Rock (Invited Liaison) </li></ul>
  27. 27. REGIONAL CLUSTERS <ul><li>Large vicariates should divide into planning clusters in order to devise regional proposals </li></ul><ul><li>Members: pastors and two or three delegates from each parish. If the parish has a school, the principal should be one of the delegates. If there is a regional school in the cluster area, the principal should attend in addition to parish delegates. </li></ul><ul><li>Task: Work with planning forms and propose restructuring ideas that will meet diocesan criteria. </li></ul><ul><li>Send proposals to the Vicariate Council. More than one proposal may be suggested as long as they are within the criteria. </li></ul>
  28. 28. RESTRUCTURING WILL NOT BE STRESS FREE
  29. 29. OUR BEST STRATEGY WILL BE: <ul><li>Prayer </li></ul><ul><li>Openness </li></ul><ul><li>Dialogue </li></ul><ul><li>Collaboration </li></ul><ul><li>Focus on the needs of the larger church and the values that must shape our future </li></ul><ul><li>Dependence on God’s grace </li></ul>
  30. 30. JOURNEY IN FAITH & GRACE … the one who began a good work among you will bring it to completion … for all of you share in God’s grace. -- Philippians 1

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