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Task & Time Management
 

Task & Time Management

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Covers a bunch of time-managment techniques, focussed on GTD. Part of the Brighton Air Cadets NCO training course.

Covers a bunch of time-managment techniques, focussed on GTD. Part of the Brighton Air Cadets NCO training course.

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Task & Time Management Task & Time Management Presentation Transcript

  • Task & Time Management Sgt D Smith ATC 2
  • What is time management? Brighton Air Cadets 3
  • Brighton Air Cadets 4
  • “the range of skills, tools and techniques utilized to accomplish specific tasks, projects and goals” Brighton Air Cadets 4
  • “the range of skills, tools and techniques utilized to accomplish specific tasks, projects and goals” Brighton Air Cadets 5
  • What is task management? Brighton Air Cadets 6
  • Brighton Air Cadets 7
  • “the process of managing a task during its lifecycle, including planning, testing, tracking and reporting Brighton Air Cadets 7
  • “the process of managing a task during its lifecycle, including planning, testing, tracking and reporting Brighton Air Cadets 8
  • Defining a Task Brighton Air Cadets 9
  • Brighton Air Cadets 10
  • A thing that needs doing. Brighton Air Cadets 10
  • A thing that needs Get more doing. cadets Brighton Air Cadets 10
  • A thing that needs Get more doing. cadets A small thing that needs doing. Brighton Air Cadets 10
  • A thing that needs Get more doing. cadets A small thing that Give talks in needs doing. schools Brighton Air Cadets 10
  • A thing that needs Get more doing. cadets A small thing that Give talks in needs doing. schools A very small thing that needs doing. Brighton Air Cadets 10
  • A thing that needs Get more doing. cadets A small thing that Give talks in needs doing. schools A very small thing that Contact a needs doing. school Brighton Air Cadets 10
  • A thing that needs Get more doing. cadets A small thing that Give talks in needs doing. schools A very small thing that Contact a needs doing. school A discreet, atomic thing that needs doing. Brighton Air Cadets 10
  • A thing that needs Get more doing. cadets A small thing that Give talks in needs doing. schools A very small thing that Contact a needs doing. school Call Jo Bloggs at A discreet, atomic Highroft School on thing that needs doing. 01273 123 321 Brighton Air Cadets 10
  • Why should a task be this small? Brighton Air Cadets 11
  • Brighton Air Cadets 12
  • You can see your progress, and it’s direction Brighton Air Cadets 12
  • You can see your progress, and it’s direction You’re far more likely to do it Brighton Air Cadets 12
  • Scheduling Tasks Brighton Air Cadets 13
  • Brighton Air Cadets 14
  • Problems? Brighton Air Cadets 15
  • Brighton Air Cadets 16
  • inflexible Brighton Air Cadets 16
  • inflexible depressing Brighton Air Cadets 16
  • inflexible depressing hard to maintain for more than a week Brighton Air Cadets 16
  • What should go in the calendar? Brighton Air Cadets 17
  • Fixed tasks and appointments Brighton Air Cadets 18
  • Brighton Air Cadets 19
  • Using a List Brighton Air Cadets 20
  • Rolling List Brighton Air Cadets 21
  • Rolling List (see board) Brighton Air Cadets 21
  • Advantages? Brighton Air Cadets 22
  • Problems? Brighton Air Cadets 23
  • Project/Context List Brighton Air Cadets 24
  • Project/Context List (see demo) Brighton Air Cadets 24
  • Advantages? Brighton Air Cadets 25
  • Problems? Brighton Air Cadets 26
  • Brighton Air Cadets 27
  • never-ending Brighton Air Cadets 27
  • never-ending it will stress you out Brighton Air Cadets 27
  • Daily Tasks Brighton Air Cadets 28
  • Brighton Air Cadets 29
  • Advantages? Brighton Air Cadets 30
  • Brighton Air Cadets 31
  • When you finish, you’re finished Brighton Air Cadets 31
  • Problems? Brighton Air Cadets 32
  • Brighton Air Cadets 33
  • Very easy to defer Brighton Air Cadets 33
  • Very easy to defer No project management Brighton Air Cadets 33
  • Brighton Air Cadets 34
  • Take away points Brighton Air Cadets 34
  • Take away points Tasks should be atomic Brighton Air Cadets 34
  • Take away points Tasks should be atomic You need a calendar or diary Brighton Air Cadets 34
  • Take away points Tasks should be atomic You need a calendar or diary You need a task list - choose one Brighton Air Cadets 34
  • Thinking Big Brighton Air Cadets 35
  • Project Planning Brighton Air Cadets 36
  • What’s a Project? Brighton Air Cadets 37
  • Brighton Air Cadets 38
  • “Any task with more than one discrete, atomic action” Brighton Air Cadets 38
  • Brighton Air Cadets 39
  • Starting a Project Brighton Air Cadets 39
  • Starting a Project 1 Define and visualize the ideal outcome Brighton Air Cadets 39
  • Starting a Project 1 Define and visualize the ideal outcome 2 Decide on how you will achieve it (resources, people, training, time, information etc) Brighton Air Cadets 39
  • Starting a Project 1 Define and visualize the ideal outcome 2 Decide on how you will achieve it (resources, people, training, time, information etc) 3 List the task required to do this. Brighton Air Cadets 39
  • Brighton Air Cadets 40
  • Ubiquitous Capture Brighton Air Cadets 41
  • What does this mean? Brighton Air Cadets 42
  • A: Writing everything down! Brighton Air Cadets 43
  • Why ? Brighton Air Cadets 44
  • Brighton Air Cadets 45
  • To stop it floating around in your head! Brighton Air Cadets 45
  • To stop it floating around in your head! Forget stuff Brighton Air Cadets 45
  • To stop it floating around in your head! Forget stuff Stress about forgetting stuff Brighton Air Cadets 45
  • To stop it floating around in your head! Forget stuff Stress about forgetting stuff Piss other people off Brighton Air Cadets 45
  • Tools for capture Brighton Air Cadets 46
  • Brighton Air Cadets 47
  • Notepad Brighton Air Cadets 47
  • Notepad Inbox Brighton Air Cadets 47
  • Brighton Air Cadets 48
  • Take away points Brighton Air Cadets 48
  • Take away points Tasks with many sub- tasks are projects Brighton Air Cadets 48
  • Take away points Tasks with many sub- tasks are projects Projects should have an ideal outcome Brighton Air Cadets 48
  • Take away points Tasks with many sub- tasks are projects Projects should have an ideal outcome Write everything down Brighton Air Cadets 48
  • Take away points Tasks with many sub- tasks are projects Projects should have an ideal outcome Write everything down You need a notebook Brighton Air Cadets 48
  • Brighton Air Cadets 49
  • A note on delegation Brighton Air Cadets 50
  • A note on delegation When you delegate, you retain responsibility Brighton Air Cadets 50
  • Can you remember everything you delegated? Brighton Air Cadets 51
  • Keep a “Waiting For” List Brighton Air Cadets 52
  • Brighton Air Cadets 53
  • Brighton Air Cadets 54
  • Take away points Brighton Air Cadets 54
  • Take away points Brighton Air Cadets 54
  • Automation Brighton Air Cadets 55
  • Auto Badgering Email Fu Brighton Air Cadets 56
  • Reviewing Stuff Brighton Air Cadets 57
  • Add Review Checklist PDF Brighton Air Cadets 58
  • Brighton Air Cadets 59
  • Implementation at Cadets Brighton Air Cadets 59
  • Implementation at Cadets keep a calendar or diary Brighton Air Cadets 59
  • Implementation at Cadets keep a calendar or diary keep a task list Brighton Air Cadets 59
  • Implementation at Cadets keep a calendar or diary keep a task list keep a “Waiting For” List Brighton Air Cadets 59
  • Implementation at Cadets keep a calendar or diary keep a task list keep a “Waiting For” List keep a notebook for capture Brighton Air Cadets 59
  • Implementation at Cadets keep a calendar or diary keep a task list keep a “Waiting For” List keep a notebook for capture use your inbox Brighton Air Cadets 59
  • Implementation at Cadets keep a calendar or diary keep a task list keep a “Waiting For” List keep a notebook for capture use your inbox keep an A4/A5 book for project planning Brighton Air Cadets 59
  • Implementation at Cadets keep a calendar or diary keep a task list keep a “Waiting For” List keep a notebook for capture use your inbox keep an A4/A5 book for project planning make a short list prior to each parade night Brighton Air Cadets 59
  • Brighton Air Cadets 60
  • make a short list prior to each parade night Brighton Air Cadets 60
  • Brighton Air Cadets 61
  • Implementation at Home Brighton Air Cadets 61
  • Implementation at Home it’s up to you Brighton Air Cadets 61
  • Implementation at Home it’s up to you it’s one of the most useful things I ever did Brighton Air Cadets 61
  • Further Reading Brighton Air Cadets 62
  • Brighton Air Cadets 63
  • Getting Things Done, David Allen Brighton Air Cadets 63
  • Getting Things Done, David Allen Getting Things Done on Wikipedia Brighton Air Cadets 63
  • Getting Things Done, David Allen Getting Things Done on Wikipedia zenhabits.net Brighton Air Cadets 63
  • Getting Things Done, David Allen Getting Things Done on Wikipedia zenhabits.net How to Become a Straight-A Student: The Unconventional Strategies Real College Students Use to Score High while Studying Less, Cal Newport Brighton Air Cadets 63
  • Add Photos of Books & Screencaps of sites Brighton Air Cadets 64
  • Any Questions? Brighton Air Cadets 65
  • That’s it! Next: Uniform Inspections & Parades 66