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Task & Time Management
Task & Time Management
Task & Time Management
Task & Time Management
Task & Time Management
Task & Time Management
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Task & Time Management

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Covers a bunch of time-managment techniques, focussed on GTD. Part of the Brighton Air Cadets NCO training course.

Covers a bunch of time-managment techniques, focussed on GTD. Part of the Brighton Air Cadets NCO training course.

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  • Transcript

    • 1. Task & Time Management Sgt D Smith ATC 2
    • 2. What is time management? Brighton Air Cadets 3
    • 3. Brighton Air Cadets 4
    • 4. “the range of skills, tools and techniques utilized to accomplish specific tasks, projects and goals” Brighton Air Cadets 4
    • 5. “the range of skills, tools and techniques utilized to accomplish specific tasks, projects and goals” Brighton Air Cadets 5
    • 6. What is task management? Brighton Air Cadets 6
    • 7. Brighton Air Cadets 7
    • 8. “the process of managing a task during its lifecycle, including planning, testing, tracking and reporting Brighton Air Cadets 7
    • 9. “the process of managing a task during its lifecycle, including planning, testing, tracking and reporting Brighton Air Cadets 8
    • 10. Defining a Task Brighton Air Cadets 9
    • 11. Brighton Air Cadets 10
    • 12. A thing that needs doing. Brighton Air Cadets 10
    • 13. A thing that needs Get more doing. cadets Brighton Air Cadets 10
    • 14. A thing that needs Get more doing. cadets A small thing that needs doing. Brighton Air Cadets 10
    • 15. A thing that needs Get more doing. cadets A small thing that Give talks in needs doing. schools Brighton Air Cadets 10
    • 16. A thing that needs Get more doing. cadets A small thing that Give talks in needs doing. schools A very small thing that needs doing. Brighton Air Cadets 10
    • 17. A thing that needs Get more doing. cadets A small thing that Give talks in needs doing. schools A very small thing that Contact a needs doing. school Brighton Air Cadets 10
    • 18. A thing that needs Get more doing. cadets A small thing that Give talks in needs doing. schools A very small thing that Contact a needs doing. school A discreet, atomic thing that needs doing. Brighton Air Cadets 10
    • 19. A thing that needs Get more doing. cadets A small thing that Give talks in needs doing. schools A very small thing that Contact a needs doing. school Call Jo Bloggs at A discreet, atomic Highroft School on thing that needs doing. 01273 123 321 Brighton Air Cadets 10
    • 20. Why should a task be this small? Brighton Air Cadets 11
    • 21. Brighton Air Cadets 12
    • 22. You can see your progress, and it’s direction Brighton Air Cadets 12
    • 23. You can see your progress, and it’s direction You’re far more likely to do it Brighton Air Cadets 12
    • 24. Scheduling Tasks Brighton Air Cadets 13
    • 25. Brighton Air Cadets 14
    • 26. Problems? Brighton Air Cadets 15
    • 27. Brighton Air Cadets 16
    • 28. inflexible Brighton Air Cadets 16
    • 29. inflexible depressing Brighton Air Cadets 16
    • 30. inflexible depressing hard to maintain for more than a week Brighton Air Cadets 16
    • 31. What should go in the calendar? Brighton Air Cadets 17
    • 32. Fixed tasks and appointments Brighton Air Cadets 18
    • 33. Brighton Air Cadets 19
    • 34. Using a List Brighton Air Cadets 20
    • 35. Rolling List Brighton Air Cadets 21
    • 36. Rolling List (see board) Brighton Air Cadets 21
    • 37. Advantages? Brighton Air Cadets 22
    • 38. Problems? Brighton Air Cadets 23
    • 39. Project/Context List Brighton Air Cadets 24
    • 40. Project/Context List (see demo) Brighton Air Cadets 24
    • 41. Advantages? Brighton Air Cadets 25
    • 42. Problems? Brighton Air Cadets 26
    • 43. Brighton Air Cadets 27
    • 44. never-ending Brighton Air Cadets 27
    • 45. never-ending it will stress you out Brighton Air Cadets 27
    • 46. Daily Tasks Brighton Air Cadets 28
    • 47. Brighton Air Cadets 29
    • 48. Advantages? Brighton Air Cadets 30
    • 49. Brighton Air Cadets 31
    • 50. When you finish, you’re finished Brighton Air Cadets 31
    • 51. Problems? Brighton Air Cadets 32
    • 52. Brighton Air Cadets 33
    • 53. Very easy to defer Brighton Air Cadets 33
    • 54. Very easy to defer No project management Brighton Air Cadets 33
    • 55. Brighton Air Cadets 34
    • 56. Take away points Brighton Air Cadets 34
    • 57. Take away points Tasks should be atomic Brighton Air Cadets 34
    • 58. Take away points Tasks should be atomic You need a calendar or diary Brighton Air Cadets 34
    • 59. Take away points Tasks should be atomic You need a calendar or diary You need a task list - choose one Brighton Air Cadets 34
    • 60. Thinking Big Brighton Air Cadets 35
    • 61. Project Planning Brighton Air Cadets 36
    • 62. What’s a Project? Brighton Air Cadets 37
    • 63. Brighton Air Cadets 38
    • 64. “Any task with more than one discrete, atomic action” Brighton Air Cadets 38
    • 65. Brighton Air Cadets 39
    • 66. Starting a Project Brighton Air Cadets 39
    • 67. Starting a Project 1 Define and visualize the ideal outcome Brighton Air Cadets 39
    • 68. Starting a Project 1 Define and visualize the ideal outcome 2 Decide on how you will achieve it (resources, people, training, time, information etc) Brighton Air Cadets 39
    • 69. Starting a Project 1 Define and visualize the ideal outcome 2 Decide on how you will achieve it (resources, people, training, time, information etc) 3 List the task required to do this. Brighton Air Cadets 39
    • 70. Brighton Air Cadets 40
    • 71. Ubiquitous Capture Brighton Air Cadets 41
    • 72. What does this mean? Brighton Air Cadets 42
    • 73. A: Writing everything down! Brighton Air Cadets 43
    • 74. Why ? Brighton Air Cadets 44
    • 75. Brighton Air Cadets 45
    • 76. To stop it floating around in your head! Brighton Air Cadets 45
    • 77. To stop it floating around in your head! Forget stuff Brighton Air Cadets 45
    • 78. To stop it floating around in your head! Forget stuff Stress about forgetting stuff Brighton Air Cadets 45
    • 79. To stop it floating around in your head! Forget stuff Stress about forgetting stuff Piss other people off Brighton Air Cadets 45
    • 80. Tools for capture Brighton Air Cadets 46
    • 81. Brighton Air Cadets 47
    • 82. Notepad Brighton Air Cadets 47
    • 83. Notepad Inbox Brighton Air Cadets 47
    • 84. Brighton Air Cadets 48
    • 85. Take away points Brighton Air Cadets 48
    • 86. Take away points Tasks with many sub- tasks are projects Brighton Air Cadets 48
    • 87. Take away points Tasks with many sub- tasks are projects Projects should have an ideal outcome Brighton Air Cadets 48
    • 88. Take away points Tasks with many sub- tasks are projects Projects should have an ideal outcome Write everything down Brighton Air Cadets 48
    • 89. Take away points Tasks with many sub- tasks are projects Projects should have an ideal outcome Write everything down You need a notebook Brighton Air Cadets 48
    • 90. Brighton Air Cadets 49
    • 91. A note on delegation Brighton Air Cadets 50
    • 92. A note on delegation When you delegate, you retain responsibility Brighton Air Cadets 50
    • 93. Can you remember everything you delegated? Brighton Air Cadets 51
    • 94. Keep a “Waiting For” List Brighton Air Cadets 52
    • 95. Brighton Air Cadets 53
    • 96. Brighton Air Cadets 54
    • 97. Take away points Brighton Air Cadets 54
    • 98. Take away points Brighton Air Cadets 54
    • 99. Automation Brighton Air Cadets 55
    • 100. Auto Badgering Email Fu Brighton Air Cadets 56
    • 101. Reviewing Stuff Brighton Air Cadets 57
    • 102. Add Review Checklist PDF Brighton Air Cadets 58
    • 103. Brighton Air Cadets 59
    • 104. Implementation at Cadets Brighton Air Cadets 59
    • 105. Implementation at Cadets keep a calendar or diary Brighton Air Cadets 59
    • 106. Implementation at Cadets keep a calendar or diary keep a task list Brighton Air Cadets 59
    • 107. Implementation at Cadets keep a calendar or diary keep a task list keep a “Waiting For” List Brighton Air Cadets 59
    • 108. Implementation at Cadets keep a calendar or diary keep a task list keep a “Waiting For” List keep a notebook for capture Brighton Air Cadets 59
    • 109. Implementation at Cadets keep a calendar or diary keep a task list keep a “Waiting For” List keep a notebook for capture use your inbox Brighton Air Cadets 59
    • 110. Implementation at Cadets keep a calendar or diary keep a task list keep a “Waiting For” List keep a notebook for capture use your inbox keep an A4/A5 book for project planning Brighton Air Cadets 59
    • 111. Implementation at Cadets keep a calendar or diary keep a task list keep a “Waiting For” List keep a notebook for capture use your inbox keep an A4/A5 book for project planning make a short list prior to each parade night Brighton Air Cadets 59
    • 112. Brighton Air Cadets 60
    • 113. make a short list prior to each parade night Brighton Air Cadets 60
    • 114. Brighton Air Cadets 61
    • 115. Implementation at Home Brighton Air Cadets 61
    • 116. Implementation at Home it’s up to you Brighton Air Cadets 61
    • 117. Implementation at Home it’s up to you it’s one of the most useful things I ever did Brighton Air Cadets 61
    • 118. Further Reading Brighton Air Cadets 62
    • 119. Brighton Air Cadets 63
    • 120. Getting Things Done, David Allen Brighton Air Cadets 63
    • 121. Getting Things Done, David Allen Getting Things Done on Wikipedia Brighton Air Cadets 63
    • 122. Getting Things Done, David Allen Getting Things Done on Wikipedia zenhabits.net Brighton Air Cadets 63
    • 123. Getting Things Done, David Allen Getting Things Done on Wikipedia zenhabits.net How to Become a Straight-A Student: The Unconventional Strategies Real College Students Use to Score High while Studying Less, Cal Newport Brighton Air Cadets 63
    • 124. Add Photos of Books & Screencaps of sites Brighton Air Cadets 64
    • 125. Any Questions? Brighton Air Cadets 65
    • 126. That’s it! Next: Uniform Inspections & Parades 66

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