Legally Speaking: The ethics of recruiting in today\'s wired world

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A presentation to the Canadian Association of Career Educator\'s and Employers on recruiting hot topics.

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Legally Speaking: The ethics of recruiting in today\'s wired world

  1. 1. Legally Speaking – The law and ethics of recruiting in today’s wired world Dan Michaluk 8 December 2008
  2. 2. Hot issues for recruiters <ul><li>The online speech phenomenon </li></ul><ul><li>The war for talent, mobility and information </li></ul><ul><li>and… </li></ul><ul><li>Not on our campus! </li></ul><ul><li>e-mail as evidence </li></ul><ul><li>Governance, security and background checks </li></ul>
  3. 3. Online speech <ul><li>Prospective employees </li></ul><ul><li>Current employees </li></ul><ul><li>Former employees </li></ul>
  4. 4. Online speech – Prospective employees <ul><li>Privacy issues </li></ul><ul><ul><li>Is the collection of information authorized ? </li></ul></ul><ul><ul><li>Is the collection of information necessary ? </li></ul></ul><ul><ul><li>Is the information accurate for its purposes? </li></ul></ul><ul><ul><li>Are you open by giving candidates notice? </li></ul></ul>
  5. 5. Online speech – Prospective employees An information collection model for efficient and compliant recruiting
  6. 6. Online speech – Prospective employees An information collection model for efficient and compliant recruiting ✓ Assuming an interest in the employee’s reputation ✗ ✗
  7. 7. Online speech – Prospective employees <ul><li>Employment issues </li></ul><ul><ul><li>Can you anticipate a conflict of interest that should be addressed at the start of the relationship? </li></ul></ul>
  8. 8. Online speech – Current employees <ul><li>Key principles for hard cases </li></ul><ul><ul><li>Employers can restrict employee speech to protect a legitimate interest </li></ul></ul><ul><ul><li>There needs to be a nexus to the workplace, but the nexus often will not be physical </li></ul></ul>
  9. 9. Online speech – Current employees <ul><li>Have a policy </li></ul><ul><ul><li>The rules apply to pubic speech in any medium </li></ul></ul><ul><ul><li>This includes speech to your 500 closest friends </li></ul></ul><ul><ul><li>Explain that the internet is not a forum for complaint </li></ul></ul><ul><ul><li>Set an expectation on the identity issue </li></ul></ul><ul><ul><li>Address ownership and risk issues pertaining to business blogs </li></ul></ul>
  10. 10. Online speech - Former employees <ul><li>Must rely on a tort or crime </li></ul><ul><li>Two options </li></ul><ul><ul><li>Convince the ISP to take it down </li></ul></ul><ul><ul><li>Go to court </li></ul></ul><ul><li>Don’t discount the role of advocacy to the ISP </li></ul><ul><li>Beware the public affairs cost of losing a “takedown” fight </li></ul>
  11. 11. The war for talent, mobility and information <ul><li>General rules </li></ul><ul><ul><li>Employers are generally free to poach </li></ul></ul><ul><ul><li>Departed employees are generally free to compete subject to … </li></ul></ul><ul><ul><ul><li>… fiduciary duties </li></ul></ul></ul><ul><ul><ul><li>… reasonable restrictive covenants </li></ul></ul></ul><ul><ul><ul><li>… restrictions on use of confidential information </li></ul></ul></ul><ul><ul><ul><li>… restrictions on use of intellectual property </li></ul></ul></ul>
  12. 12. The war for talent, mobility and information <ul><li>Intellectual property </li></ul><ul><ul><li>Employers are deemed by statute to be the first owner of copyright </li></ul></ul><ul><ul><li>Employees have moral rights unless waived </li></ul></ul><ul><ul><li>Who owns ideas and inventions depends on what is agreed, both implicitly and expressly </li></ul></ul>
  13. 13. The war for talent, mobility and information <ul><li>Confidential information </li></ul><ul><ul><li>Based on the nature of the information and the circumstances in which it was communicated </li></ul></ul><ul><ul><li>Based on misuse by a party receiving information </li></ul></ul>
  14. 14. The war for talent, mobility and information <ul><li>Best practices </li></ul><ul><ul><li>Reasonable restrictive covenants </li></ul></ul><ul><ul><li>Invention clauses/policies </li></ul></ul><ul><ul><li>Consistent treatment of confidential information as confidential </li></ul></ul><ul><ul><ul><li>This will also help manage FOI requests </li></ul></ul></ul><ul><ul><li>Hire and manage for retention </li></ul></ul>
  15. 15. Not on my campus! <ul><li>University controls access to property </li></ul><ul><li>Human rights legislation does not apply </li></ul><ul><li>Don’t engender expectations you can’t meet </li></ul><ul><ul><li>Have a clear policy </li></ul></ul><ul><ul><li>Have a fair process for evaluation, consistent with university values </li></ul></ul>
  16. 16. For more information <ul><li>Please check out All About Information at </li></ul><ul><ul><li>http://danmichaluk.wordpress.com </li></ul></ul>
  17. 17. Legally Speaking – The law and ethics of recruiting in today’s wired world Dan Michaluk 8 December 2008

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