Nst aiesec romania 2013 2014- coordinator's booklet

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  • 1. FINeST CHAIR1. Responsibilities and ActionsResponsibilities Actions Implementation ofnational FinancestrategyDevelop & implement the national strategy of the area togetherwith the MCVP Finance FinanceEducation CycleDeliveryEducate national network on Finance knowledgeFacilitate in national conferences on themes Connection withInternationalFinancersNetworkKeep track of Finance wikis & inform the national network aboutthe updatesTake part at Finance webinars’ & meetings TeamManagement &AccountabilityOrganize regular meetings with FINeST membersAssign responsibilities & keep track of FINeST activityEvaluate FINeST activityAccountable to MCVP FinanceWork with MCVP Finance & FINeST members2. Ideal Profile Very good knowledge & understanding of Financial Management, Legality& Accounting and Grants. Connected to external information that can affect the organizationprogress (legal,economical,etc.) Very good response time via email / phone (36 hours maximum!) Oriented towards solving problems in a constructive, empathic way Good Virtual Team Management & Virtual Tracking abilities Fast Learner Scrupulosity3. Contact InformationBianca-Alexandra Presada – MCVP Finance –Bianca.presada@aiesec.net+40727747556
  • 2. APPLICATION FORM - FINeST CHAIRA. General Questions1. Who are you?Name and surname :Local Committee :Nationality :E-mail :Phone / Mobile :Skype ID :2. What is recomnending you for this position ?3. How do you see yourself working with your MCVP ?4. Why have you decided to apply for NST 2013-2014 in AIESEC Romania?5. In your opinion, what should be the role of the NST?6. What is going to be your specific contribution to achieving our MoSesthis year ?B. Specific Questions1. Please mention 3 main objectives (personal or professional) regardingyour activity in FINeST Team, if elected as FINeST Team Chair.2. Describe major improvements or changes you would suggest toimplement in a field of legislation & accounting, financial managementand grants in AIESEC Romania.3. How do you see your cooperation with MCVPF and the Finance team(FINeST Team, other NSTs,VPs, members) in order to be relevant as abody & to achieve the objectives in the JD?
  • 3. ALUNI DEVELOPMENT HIGH DEFINED CHAIR1. Responsibilities and ActionsResponsibilities Actions AlumniDevelopmentstrategyDevelop & implement the national strategy of the area togetherwith the MCVP Alumni Development Education andfacilitationEducate national network on this areas knowledgeFacilitate in national conferences on themes Connection withInternationalNetwork of thisareaKeep track of Alumni wikis & inform the national network aboutthe updatesTake part at Alumni webinars’ & meetings( GIP Radio) TeamManagement &AccountabilityOrganize regular meetings with ADHD membersAssign responsibilities & keep track of the activityEvaluate members activityAccountable to MCVP ADWork with MCVP AD& Alumni Development members National andLocal events forAlumniIs responsible for AlumNite to be implemented at local levelAnd together with the MCVP AD organizes national events forAlumni2. Ideal Profile Very good knowledge & understanding of Team Management, EventManagement, Connected to external information that can affect the implementation ofAD strategies (economic, political, etc.) Very good response time via email / phone (36 hours maximum!) Oriented towards solving problems in a constructive, empathic way Good Virtual Team Management & Virtual Tracking abilities Fast Learner Responsible and trustworthy3. Contact InformationCatalina Zbirn- MCVP Alumni Development – catalina.zbirn@gmail.com ,0751464971
  • 4. APPLICATION FORM - ALUNI DEVELOPMENT CHAIRA. General Questions1. Who are you?Name and surname :Local Committee :Nationality :E-mail :Phone / Mobile :Skype ID :2. What is recomnending you for this position ?3. How do you see yourself working with your MCVP ?4. Why have you decided to apply for NST 2013-2014 in AIESEC Romania?5. In your opinion, what should be the role of the NST?6. What is going to be your specific contribution to achieving our MoSesthis year ?C. Specific Questions1. A. Make a SWOT analysis of the Alumni Development area in AIESECRomania (local and national) at the moment, taking into considerationboth Alumni and H4TF.2. Taking into consideration the SWOT please give 3 strategies you seenecessary to implement this year.3. What are the strategies you would implement to make sure the NSTteam performs at its best?
  • 5. NATIONAL TRAINERS’S TEAM COORDINATOR1. Responsibilities and ActionsResponsibilities Actions Leader Participation at NTT-MCVP TD Planning MeetingTo inspire& develop the NTTTo create a vision and a misson for NTT that is aligned withAIESEC Romania’s Vision Manager To develop a plan of activities of the NTT for the term 2013-2014To establish, develop and track the LTTs of AIESEC RomaniaTo establish and constantly upgrade an online library oftraining materials (also included the outputs of the nationalconferences) on Talent Development Wiki and on other onlineenvironmentsOffering support and help for the agenda of the iTTT Friend To actively communicate with the MC VP TDTo establish long-term relationships with your team members &MCVP TDTo enjoy the experience and have fun while performing2. Ideal Profile Experience in activities related to facilitating, training, peopledevelopment Good knowledge of AIESEC internal processes, systems and currentdirection Good tracker and virtual team manager Systematic and well-organized Excellent communication skills Proactive & Result-oriented. Adventurer(you will see why )3. Contact InformationDani Plesa, MCVP TD 2013-2014 plesa.dani@gmail.com – 0751.931.299Diana Sutac – MCVP TD 2012-2013 – Diana.sutac@gmail.com – 0747.621.214
  • 6. APPLICATION FORM - NTCA. General Questions1. Who are you?Name and surname :Local Committee :Nationality :E-mail :Phone / Mobile :Skype ID :2. What is recomnending you for this position ?3. How do you see yourself working with your MCVP ?4. Why have you decided to apply for NST 2013-2014 in AIESEC Romania?5. In your opinion, what should be the role of the NST?6. What is going to be your specific contribution to achieving our MoSesthis year ?B. Specific Questions4. Why have you decided to apply for NTT 2013-2014 in AIESEC Romania?5. In your opinion, what should be the role of the NTT?6. Please create and attach your NTT strategy, taking into consideration theimplementation of LEAD program and other strategies that you have, withtimeline, main activities and your desired team (you can decide how manymembers you want and which types of positions).
  • 7. ROMANIA’S TALENT DEVELOPMENT UNIT CHAIR4. Responsibilities and ActionsResponsibilities Actions Leader Organizing planning meetings with RoTDU and MCVP TDTo inspire& develop the NSTTo create a vision and a misson for NST that is aligned withAIESEC Romania’s Vision Managerthe teamnecessary knowledge and skillsDeveloping the agenda for the planning meeting with the helpof MCVP TD and NTTCCollect all materials used during termTrack the RoTDU planShare all materials used with MCVP TD & next RoTDu Chair Friend To actively communicate with the MC VP TDTo establish long-term relationships with your team members &MCVP TDTo enjoy the experience and have fun while performing5. Ideal Profile Very good understanding of all TD processes Very good organisational overview Good skills in MS Excel Systematic and well-organized Excellent communication skills Proactive & Result-oriented. Good tracker and virtual team manager6. Contact InformationDani Plesa, MCVP TD 2013-2014 plesa.dani@gmail.com – 0751.931.299Diana Sutac – MCVP TD 2012-2013 – Diana.sutac@gmail.com – 0747.621.214
  • 8. APPLICATION FORM - RoTDU CHAIRD. General Questions1. Who are you?Name and surname :Local Committee :Nationality :E-mail :Phone / Mobile :Skype ID :2. What is recomnending you for this position ?3. How do you see yourself working with your MCVP ?4. Why have you decided to apply for NST 2013-2014 in AIESEC Romania?5. In your opinion, what should be the role of the NST?6. What is going to be your specific contribution to achieving our MoSesthis year ?E. Specific Questions7. Please state 3 concrete actions that you want to implement on your term,for RoTDu to have a strong brand in AIESEC Romania.8. Through which methods will you keep your team members engaged in theRoTDu activities, taking into consideration that most probably, they willbe having LC responsibilities as well.9. Please create your strategy for RoTDu, including timeline, main objectivesand team positions (you can decide how many members you want andwhich types of positions.)
  • 9. iGCDP CHAIR1. Responsibilities and ActionsResponsibilities Actions NST managementand tracking Coordinate the iGCDP NST and create the link between theNST and the MCVP iGCDP Organize and chair regular meetings with the NST and MCVPiGCDP; Establish and implement a functional tracking system for theNST; Ensure the performance of the entire NST throughout theyear; Divide responsibilities and tasks that are not established inthe JD of the NST members, but that bring a big contributionto the final goal/strategy. Strategy creationand delivery Create customized growth strategies, together with theMCVP iGCDP Downscaling strategies to LC level (together with the NST) The Chair can create task-forces of VPs that will work withthe NST for fulfilling a task and bringing certain results; Education oniGCDP Ensure education and knowledge for the NST Deliver preparation in national conferences & functionalmeetings Organize, promote and deliver webinars (together with theNST) Working Way &Accountability Quarterly physical meetings with the NST and the MCVPiGCDP for planning and evaluation; Monthly virtual meetings with the MCVP and NST (at least) Showcase results and reports of activity to the LCP team andto the EBs; Accountable to MCVP iGCDP Works with the iGCDP NST and with the Comm NST (whennecessary)2. Ideal Profile Very good knowledge & understanding of eXchange processes (ingeneral) and incoming exchange processes (specifically); Team Management skills; Very good response time via email / phone (36 hours maximum!); Results-driven; Virtual work experience; Connected with the global and national vision and reality; Former or current VP iGCDP/former LCP (preferred)3. Contact InformationLuiza Marcu – MCVP iGCDP – luiza.marcu@aiesec.net – 0755.525.870
  • 10. APPLICATION FORM - iGCDP CHAIRA. General Questions1. Who are you?Name and surname :Local Committee :Nationality :E-mail :Phone / Mobile :Skype ID :2. What is recomnending you for this position ?3. How do you see yourself working with your MCVP ?4. Why have you decided to apply for NST 2013-2014 in AIESEC Romania?5. In your opinion, what should be the role of the NST?6. What is going to be your specific contribution to achieving our MoSesthis year ?B. Specific Questions1. Name 4 main bottlenecks that the iGCDP area is facing right now – along withconcrete strategies/initiatives that will solve those current issues.2. 4 months of your term passed, the LCs did not capitalize on the summer peak(there were only 60 realizations in the country). Your NST is demotivated (one ofthem is not answering to emails or phone calls at all), as well as the VPs iGCDP.The previously-established strategies for the next quarters do not fit anymore.What are the concrete steps that you are going to take in order to solve thissituation?3. What would you change in the current working way with the NST (planning,delivery, downscaling to local level, education and support delivered etc.), inorder to ensure that the iGCDP NST team will remain engaged and will performduring the entire term?
  • 11. OUTGOING GIP NST CHAIR1. Responsibilities and ActionsResponsibilities ActionsTeam Management& AccountabilityOrganize regular meetings with oGIP NST membersManaging functional virtual communicationAssign responsibilities & keep track of oGIP NST activityBeing accountable to the MCVP oGIP regardingexecution of the team’ activitiesNational StrategySupporting the functional MCVP strategically andoperationallyAssist MCVP oGIP to implement the national strategyQuality Education& ComplianceEducate national network on XPP criteria & other ICBupdatesCreate webinars, create educational online sourceManage the NST team considering both performance andquality of experiencesFacilitate in national conferencesCustomerExperienceManagement (NPS)Keep track of NPS open cases and ensure adequatefollow-up is done by LCsConduct regular Analysis of NPS Data and create actionplan based on itTransitionAssuring quality succession with the next Outgoing GIPNST Chair2. Measurable results expected # of GIPs EP Ra/Ma/Re % of growth on GIP3. Benefits Opportunity to facilitate at regional/national conferences Increasing international networking Strategic thinking skills, analytical thinking Contact with the network, implementation of national strategies Close contact with the MC during all the period of work4. Ideal Profile Very good knowledge & understanding of XPP & Exchange in general Connected to Customer Experience Management & Quality developmentsat global level Very good response time via email / phone (36 hours maximum!) Oriented towards solving problems in a constructive and empathic way Good Virtual Team Management & Virtual Tracking abilities Fast Learner5. Contact Information
  • 12. Adrian Rusnac – MCVP Outgoing GIP – adrian.rusnac@aiesec.ro – 0758.327.272 /0721.253.348COMM – BRAND CHAIRRole: Responsible of coordinating the branding team andassuring the brand positioning of AIESEC and ourprogram grows.Responsibilities: · Coordinating the branding team· Responsible for all the visual materials that exit theorganization from the national level· Ensures education on branding at the national level(through materials/trainings)· Responsible for constant following the organizationalbehavior and send an alert if it’s not according to thebrands standard (brand ambassadorship)· Creates and implements a branding strategy for a longterm, together with his team· Contributes to the MOS’s-being an accelerator of 25%percent for the objectivesWorkload: 25 hours per weekWork period: June – MayBenefits: · Possible support during national conferences(facilitation)· Contact with the network and with national strategies· Working hand in hand with the MCVP and possibly withexternals or alumni5.Contact InformationAndrada Mihaela Falcoi – MCVP COMM – falcoi.andrada@gmail.com –0729 284 217Requirements:- Design knowledge(Photoshop andIllustrator/Corel)- Very good understanding of theAIESEC Brand and the branding rules- Complete knowledge over theAIESEC programs- International overview of AIESECRomania’s image- Experience in coordinating a team
  • 13. APPLICATION FORM – BRAND CHAIRA. General Questions1. Who are you?Name and surname :Local Committee :Nationality :E-mail :Phone / Mobile :Skype ID :2. What is recomnending you for this position ?3. How do you see yourself working with your MCVP ?4. Why have you decided to apply for NST 2013-2014 in AIESEC Romania?5. In your opinion, what should be the role of the NST?6. What is going to be your specific contribution to achieving our MoSesthis year ?B. Specific Questions10. Please describe the visual concept on which AIESEC Romania shouldfocus in the next year, relating it to our focus programs.* Please attach 3 design materials that you made for AIESEC until now(from different campaigns/projects)11. How should AIESEC Romania be perceived at the end of your term? Andhow should our programs be perceived? (please be very specific)12. What does AIESEC Romania need in order to become a love mark in 3years?
  • 14. COMM – PR CHAIRRole: Responsible of coordinating the PR team and assuring thepublic relations of AIESEC works according to the nationalplanResponsibilities: · Coordinating the PR team· Responsible for all the text that exit the organizationfrom the national level· Ensures education on PR at the national level (throughmaterials/trainings)· Creates and implements a PR strategy for a long term,together with his team· Is account manager to some press entities· Contributes to the MOS’s-being an accelerator of 25%percent for the objectivesWorkload: 25 hours per weekWork period: June – MayBenefits: · Possible support during national conferences(facilitation)· Contact with the network and with national strategies· Working hand in hand with the MCVP and possibly withexternals or alumni5.Contact InformationAndrada Mihaela Falcoi – MCVP COMM – falcoi.andrada@gmail.com –0729 284 217Requirements:- PR and campaigns knowledge- Very good understanding of theAIESEC Brand and the branding rules- Complete knowledge over theAIESEC programs- Is constant informed with the newmethods used in the public relationsarea-Good writing skills- Experience in coordinating a team
  • 15. APPLICATION FORM – PR CHAIRA. General Questions1. Who are you?Name and surname :Local Committee :Nationality :E-mail :Phone / Mobile :Skype ID :2. What is recomnending you for this position ?3. How do you see yourself working with your MCVP ?4. Why have you decided to apply for NST 2013-2014 in AIESEC Romania?5. In your opinion, what should be the role of the NST?6. What is going to be your specific contribution to achieving our MoSesthis year ?B. Specific Questions1. Please describe how should the PR area work this year in order for us toachieve our objectives (please refer to our focus programs in relation withSocial media, copywriting and press).2. Please create a 4 week Social Media campaign regarding GIPo.* Attach also an article of 250 words for a blog on the same subject3. What does AIESEC Romania need in order to become a love mark in 3years?