Administrative Organization of a College of Nursing

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Danilo Olaer Jr. RN

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  • The members
  • Administrative Organization of a College of Nursing

    1. 1. ADMINISTRATIVE ORGANIZATION OF COLLEGES OF NURSING<br />Danilo C. Olaer, Jr., R.N.<br />Graduate Student<br />
    2. 2. ADMINISTRATIVE ORGANIZATION OF COLLEGES OF NURSING<br /><ul><li>Internal Organization of Schools
    3. 3. Governing Body 
    4. 4. Power and Functions of Governing Body
    5. 5. Qualifications of School Heads
    6. 6. Qualifications and Functions of a Dean
    7. 7. Qualifications of Faculty
    8. 8. Classification of Faculty
    9. 9. Roles and Responsibilities of the NURSING Faculty</li></li></ul><li>General Objective<br /><ul><li>After 4 hours of interactive discussion, the graduate students will be able to acquire knowledge about the Administrative Organization of Colleges of Nursing, develop a positive attitude in dealing with situations relating to administration of a College of Nursing and appreciate its value as an organization.</li></li></ul><li>Specific Objectives<br /><ul><li>define terms related to the topic;
    10. 10. grasp an idea about the internal organization of a school;
    11. 11. identify the governing body and its corresponding powers and functions;
    12. 12. list the qualifications of school heads;
    13. 13. review on the qualifications and functions of a Dean;
    14. 14. go over with the qualifications of Faculty;
    15. 15. classify the members of the Faculty; and
    16. 16. be familiar with the roles and responsibilities of the Faculty, in full-time and part-time bases.</li></li></ul><li>Let’s Review Some Terms . . .<br />The performance and management of an entity/ business operation.<br />Administration<br />A branch of university or college employees responsible for the maintenance and supervision of an educational institution.<br />Academic Administration <br />Responsible for managing and supervising an educational institution including its manpower and resources to achieve its vision, mission and goals in the society.<br />School Administrator<br />An institution of higher education and research, which grants academic degrees in a variety of subjects. <br />Provides both undergraduate and postgraduate education. <br />University<br />
    17. 17. Let’s Review Some Terms . . .<br />A degree-awarding tertiary educational institution.<br />College<br />A System <br />An Established Structure <br />Group Work<br />Scalar Chain<br />Division of Labor<br />Established relationship for Authority and Delegation <br /> Attainment of Common Goal <br />Organization<br />The system of job-positioning, role-assignments, authority-definition and superior-subordinate relationship.<br />Organizational Structure<br />A diagram that shows the structure of an organization and the relationships and relative ranks of its parts and positions. <br />Organizational Chart<br />
    18. 18. Council for Organizational Development<br />Board of Trustees<br />Legal Affairs<br />University Human Resources<br />President<br /> Finance<br /> Information Resources & Technological Advancement Coordinator<br />Chancellor<br />Vice Chancellor for Academic Affairs<br /> Vice Chancellor for Administrative Affairs<br /> Vice Chancellor for External Affairs<br />Internal Organization of schools<br />
    19. 19. Internal Organization of schools, cont’d<br />Administrative Affairs<br />Academic Affairs<br />Campus Human Resource<br />Property Custodian<br />Textbook Section<br />Student Affairs<br />Athletics<br />Campus Ministry<br />Cultural Services<br />Health Services<br />Community Extension Services & Development<br />Transportation & Building Maintenance<br />Security Unit<br />Library Services<br />Guidance Services<br />Curriculum Development, Accreditation and Evaluation<br />Registrar / Accounting Section / Cashier<br />Research & Publication<br />Cluster Heads<br />External Affairs<br />Linkages<br />(International & Local)<br />Scholarships<br />
    20. 20.
    21. 21. Organizational Chart<br />
    22. 22. Board of Trustees<br /> Council for Organizational Development<br />Legal Affairs<br />University Human Resources<br />President<br /> Finance<br /> Information Resources & Technological Advancement Coordinator<br />Chancellor<br />Vice Chancellor for Academic Affairs<br /> Vice Chancellor for Administrative Affairs<br /> Vice Chancellor for External Affairs<br />The Board of Trustees<br />
    23. 23. Board of Trustees<br />A body of elected or appointed members who jointly oversee the activities of a company or organization.<br />Activities are determined by the powers, duties, and responsibilities delegated to it as stipulated in the organization’s bylaws.<br />The bylaws commonly also specify the number of members of the board, how they are to be chosen, and when they are to meet.<br />
    24. 24. Board of Trustees<br /><ul><li>The Corporate powers of UC-Corporation are vested in a Board of Trustees
    25. 25. 5 Members
    26. 26. Term: 5 years
    27. 27. The PRESIDENT of the University is an official member of the Board.</li></li></ul><li>Power & Functions of the Board of Trustees<br />Elects the President of the University &<br />Appoints/ Removes Members of the Administration<br />BOARD OF TRUSTEES<br />Institutional Funds & Properties /<br /> Financial Policies /<br /> Budget<br />General Policies & Regulations of the Institution<br />Promotes understanding between the University and the Public it serves<br />And to do all such acts and things lawful and proper which may be necessary or expedient for the accomplishment of the purpose of the corporation or furtherance of any of the powers set forth in the by-laws.<br />
    28. 28. Board of Trustees<br /> Council for Organizational Development<br />Legal Affairs<br />President<br />University Human Resources<br /> Finance<br /> Information Resources & Technological Advancement Coordinator<br />Chancellor<br />Vice Chancellor for Academic Affairs<br /> Vice Chancellor for Administrative Affairs<br /> Vice Chancellor for External Affairs<br />The President<br />
    29. 29. The President<br />The chief executive officer of the school<br />Ultimately responsible for all activities of the institution<br /> Has direction, coordination and representation powers.<br />
    30. 30. The President<br />
    31. 31. Board of Trustees<br /> Council for Organizational Development<br />Legal Affairs<br />University Human Resources<br />President<br /> Finance<br /> Information Resources & Technological Advancement Coordinator<br />Chancellor<br />Vice Chancellor for Academic Affairs<br /> Vice Chancellor for Administrative Affairs<br /> Vice Chancellor for External Affairs<br />The Chancellor<br />
    32. 32. The Chancellor<br />Appointed by the Board of Trustees...<br />Interacts with faculty members, deans and vice chancellors of the institution...<br />Serves as the liaison with local, regional and national government...<br />Performs tasks as the President may assign or delegate...<br />Takes over the administration of the university in the President’s absence or inability...<br />Required to have an exemplary track record in research coupled with superior academic and intellectual credentials, strong leadership and good character....<br />
    33. 33. The Council for Organizational Development<br />
    34. 34. The Council for Organizational Development<br />Appointed by the Chancellor<br />Conducts continuous studies about the university policies and programs<br />Plans for prospective improvement and changes<br />
    35. 35. The Legal Officer<br />
    36. 36. The Legal Officer<br /><ul><li>Serves as the legal adviser of the school administration
    37. 37. Gives legal advice or opinion, prepares or reviews documents, appears for the school in any court, government office or agency, and renders such other services as may be required of him by the Chancellor
    38. 38. Represents the university or its officials in various legal proceedings when so required
    39. 39. Develops and recommends university policy and position on legal issues
    40. 40. Anticipates and guards against legal risks facing the university</li></li></ul><li>The Human Resource Officer<br />
    41. 41. The Human Resource Officer<br /><ul><li>Works with the Vice Chancellors for the recruitment, selection and orientation of new teaching and non-teaching personnel.
    42. 42. Communicates, disseminates and ensures compliance with university personnel policies.
    43. 43. Oversees compensation and benefit programs to ensure regulatory compliance and competitive salary levels.
    44. 44. Plans and develops guidelines for better management relations; keeps abreast of labor and social legislation; recommends and undertakes programs or activities that will promote employee morale.
    45. 45. Entertains employees’ grievances or complaints and takes the appropriate remedial measures in consultation with the office head or with legal counsel, if necessary.</li></li></ul><li>The Finance Officer<br />
    46. 46. The Finance Officer<br />Controllership duties <br />Presenting and reporting accurate and timely historical financial information of the institution<br />Treasury duties<br />Responsible for the institution's present financial condition<br />Decides how to invest the institution's money<br />Economic strategy and forecasting<br />Identifies and reports what areas of the institution are most efficient and how the company can capitalize on this information<br />Predicts (given multiple scenarios) the best way to ensure the institution's success in the future<br />
    47. 47. The Information Resource and Technology Center Coordinator<br />
    48. 48. The Information Resource and Technology Center <br />Coordinator<br /><ul><li>Provides services, resources, and support for the computing and information technology needs of the university.
    49. 49. Provides support on computing facilities; administrative and academic information systems; voice, data and video communication networks and services; technological resources for teaching and research needs.
    50. 50. Manages services for laboratory and desktop support; web development and maintenance; IT security; EDP (Electronic Data Processing) and System Maintenance, and customer service.</li></li></ul><li> Council for Organizational Development<br />Board of Trustees<br />Legal Affairs<br />University Human Resources<br />President<br /> Finance<br /> Information Resources & Technological Advancement Coordinator<br />Chancellor<br />Vice Chancellor for Academic Affairs<br /> Vice Chancellor for External Affairs<br />Vice Chancellor for Administrative Affairs<br />The Vice Chancellor for Administrative Affairs<br />
    51. 51. The Vice Chancellor for Admin Affairs<br /><ul><li>Appointed by the President or Chancellor with the consent of the President and Board of Trustees
    52. 52. Assists the Chancellor in the implementation of overall policies and program in the institution
    53. 53. Plans, organizes, and coordinates the operations of the administrative units of the institution in accordance with the objectives of the institution and the support needed by its division
    54. 54. Submits to the Chancellor an annual report on the state of affairs of his office and such other reports as needed</li></li></ul><li>Internal Organization of schools<br />Administrative Affairs<br />Academic Affairs<br />Campus Human Resource<br />Property Custodian<br />Textbook Section<br />Student Affairs<br />Athletics<br />Campus Ministry<br />Cultural Services<br />Health Services<br />Community Extension Services & Development<br />Transportation & Building Maintenance<br />Security Unit<br />External Affairs<br />
    55. 55. Council for Organizational Development<br />Board of Trustees<br />Legal Affairs<br />University Human Resources<br />President<br /> Finance<br /> Information Resources & Technological Advancement Coordinator<br />Chancellor<br />Vice Chancellor for Academic Affairs<br /> Vice Chancellor for External Affairs<br />Vice Chancellor for Administrative Affairs<br />The Vice Chancellor for Academic Affairs<br />
    56. 56. The Vice Chancellor for Academic Affairs<br /><ul><li>Appointed by the President or the Chancellor with the consent of the Board of Trustees
    57. 57. Responsible for all academic matters in the institution
    58. 58. Promulgates, supervises, and coordinates the academic programs and policies of the various campuses, colleges, schools, departments or divisions
    59. 59. Has under his jurisdiction all the academic deans, the research and publication coordinator, the registrar, guidance coordinator and the library
    60. 60. Directs and monitors the processes related to the development of curriculum and the submission of curriculum proposals to CHED</li></li></ul><li>Internal Organization of schools<br />Administrative Affairs<br />Academic Affairs<br />Library Services<br />Guidance Services<br />Curriculum Development, Accreditation and Evaluation<br />Registrar / Accounting Section / Cashier<br />Research & Publication<br />Cluster Heads<br />External Affairs<br />
    61. 61. Council for Organizational Development<br />Board of Trustees<br />Legal Affairs<br />University Human Resources<br />President<br /> Finance<br /> Information Resources & Technological Advancement Coordinator<br />Chancellor<br />Vice Chancellor for external Affairs<br />Vice Chancellor for Administrative Affairs<br /> Vice Chancellor for Academic Affairs<br />The Vice Chancellor for External Affairs<br />
    62. 62. The Vice Chancellor for External Affairs<br /><ul><li>Serves as an extension of the Chancellor, both within the university and in the external community
    63. 63. Advises the Chancellor on matters relating to the university’s strategic objectives in the areas of community and public affairs
    64. 64. Responsible for public relations, alumni relations, grants and linkages, projects, and all scholarships except university academic scholarships
    65. 65. Facilitates job opportunities and placement of graduates
    66. 66. Contacts prominent alumni for school programs or activities</li></li></ul><li>Internal Organization of schools, cont’d<br />Administrative Affairs<br />Academic Affairs<br />External Affairs<br />Linkages<br />(International & Local)<br />Scholarships<br />
    67. 67. The Campus Administrative Director <br />
    68. 68. The Campus Administrative Director<br /><ul><li>Gives advice on administrative matters, develops and recommends policies and programs based on a review and coordination of departmental plans and proposals.
    69. 69. Explains administrative policies and programs to departmental heads in the campus.
    70. 70. Exercises overall supervision of assigned administrative departments, ensuring fulfilment of general and specific responsibilities.
    71. 71. Reports on departmental operations and prepares budget for his office and submits it to the Vice Chancellor for Administrative Affairs’ approval.</li></li></ul><li>The Campus Academic Director <br />
    72. 72. The Campus Academic Director<br /><ul><li>Implements academic guidelines and policies.
    73. 73. Approves teaching loads as recommended by the Deans and Chairs.
    74. 74. Works on accreditation matters in coordination with academic heads and the Office of Curriculum Development and Accreditation.
    75. 75. Coordinates with the academic heads and recommends to the campus librarian the acquisitions of appropriate updated and relevant textbooks, references and other learning resources.
    76. 76. Coordinates with academic heads in making student development plans and intervention programs.</li></li></ul><li>The Cluster Heads<br />
    77. 77. The Cluster Heads<br /><ul><li>Identifies technical trainings/ seminars needed for teaching and non-teaching staff and furnishes a copy of the list to the Vice Chancellor for Academic Affairs.
    78. 78. Oversees the needs of the academic programs in his cluster.
    79. 79. Checks subject offering of his cluster and sees to it that they are properly distributed and appropriate number of schedules are offered.
    80. 80. Oversees the needs of the academic programs in his cluster.</li></li></ul><li>The Curriculum Development, Accreditation & Evaluation Coordinator<br />
    81. 81. The Curriculum Development, Accreditation and Evaluation Coordinator<br /><ul><li>Responsible for aligning the curriculum of the academic programs offered by the university
    82. 82. Monitors and evaluates accreditation activities in coordination with the Vice-Chancellor for Academic Affairs, Campus Academic Directors, Deans and Chairs
    83. 83. Prepares and administers evaluation instruments for the academic performance in coordination with the Campus Academic Directors, Deans, and Chairs.</li></li></ul><li>The Registrar <br />& <br />The Accounting Section / Cashier Officer<br />
    84. 84. The Registrar & The Accounting Section Officer<br />
    85. 85. The College Dean<br />The Nursing Education Coordinator<br />The Level Chairman<br />
    86. 86. The College Dean & The Level Chairman<br />
    87. 87. The Property Custodian <br />& <br />The Librarian<br />
    88. 88. The Property Custodian & The Librarian<br />
    89. 89. The Guidance Counselor<br />&<br />The Student Affairs Office<br />
    90. 90. The Guidance Counselor & The Student Affairs Office<br />
    91. 91. Other Members of the Organization<br />
    92. 92. Other Members of the Organization<br />The Community extension services coordinator<br />Facilitates community extension services in the academic and non-academic sectors of the university...<br />The head of the campus ministry / the chaplain<br />In-charge of the religious and spiritual ministries or activities in the campus...<br />Facilitates the conduct of annual Intramurals...<br />Supervises the training arrangement of athletes for their participation in local, national and international competition...<br />The athletics office coordinator<br />
    93. 93. Other Members of the Organization<br />Responsible for the activities of the university relating to health services for students, faculty and employees...<br />The head of the medical dental services<br />Responsible for reviewing, evaluating and recommending approval of university faculty-authored textbooks or workbooks...<br />The textbook section committee<br />The chief of security department<br />Heads the security force of the institution...<br />
    94. 94. Other Members of the Organization<br />Manages the overall activities of the physical plant and facilities of the campus...<br />Facilitates and monitors the general cleanliness and maintenance of the university building...<br />The building supervisor<br />Facilitates and coordinates with the school administrators and department heads on the maintenance and use of transportation or school buses...<br />The transportation head<br />
    95. 95. - E N D -<br />

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