USACE Joplin Area TornadoRecovery MissionCommander’s Final Report11 September 2011 US Army Corps of Engineers BUILDING STR...
Scope of Devastation• On the evening of 22 May 2011, an EF5 tornado  devastated a heavily-populated and densely-vegetated ...
Joplin – Before
Joplin – During
Joplin – After
Joplin – After
Joplin – After
Joplin – After
Mission Statement      The USACE Kansas City Districtestablished a Recovery Field Office (RFO) to provide rapid response a...
Mission Summary• Debris   – ROW/PPDR Debris Removal   – Technical Assistance Team• Temporary Housing   – 346 Units w/ Stor...
USACE Response Timeline•   23 May at 0844: FEMA issues WARNO to USACE•   23 May at 1508: FEMA issues verbal mission assign...
USACE Response Timeline•   17 Jun: Received $147.5 Million for Debris Mission•   23 Jun: Contractor places first Temp Fire...
Commander’s Final ReportDebris MissionPRT Lead – Portland/Kansas City Districts US Army Corps of Engineers BUILDING STRONG®
Debris MissionSCOPE:• Provided Debris PRT support personnel andcontractor resources to coordinate andexecute all necessary...
Debris Mission – Sector Map
Right of WayDebris RemovalBeforeAfter
PPDR DebrisRemovalBeforeAfter
PPDR DebrisRemovalBeforeAfter
Commander’s Final ReportTemporary Housing MissionPRT Lead – Huntington District US Army Corps of Engineers BUILDING STRONG®
Temporary Housing MissionSCOPE• Provide design, site development, andconstruction, including installation of utilities,for...
Temporary HousingOfficer Jeff Taylor Memorial Acres
Temporary Housing                Officer Jeff Taylor Memorial Acres•   194 Community Homes•   11 Storm Shelters•   School ...
Temporary HousingHope Haven Community Group Site
Temporary Housing               Hope Haven Community Group Site•   152 Community Homes•   9 Storm Shelters•   School Bus/ ...
Temporary Housing Community Development
Commander’s Final ReportCritical Public Facilities MissionPRT Lead – New York District US Army Corps of Engineers BUILDING...
Critical Public Facilities                                 Fire Stations 2&4SCOPE:• Developed Critical Public Facilities p...
Critical Public Facilities                                          SchoolsSCOPE:• Installed modular facilities at 8 inter...
Critical Public Facilities                            St. Johns Mercy HospitalSCOPE• Infrastructure Design Development and...
PROJECT               MODULAR   STORM      TENT        COMMENTS                      UNITS     SHELTERS   STRUCTUREFIRESTA...
Joplin SchoolsJun 06, 2011August 1, 2011
Joplin FireDepartmentJun 06, 2011July 10, 2011
St. John’s MercyHospital
100                                                                                                                       ...
Mission Accomplished       One Team
Highlights• Structure   – Responsiveness: ESF#3, District, PRTs and Supporting Districts      mobilized rapidly and establ...
Lessons Learned• Structure   – Matrix Alignment: Establish clear lines of communication and      responsibilities; focus o...
StructureMatrix Alignment
ProcessPMBP Approach
FEMA                Tools                                                         RFO Dashboard                           ...
FEMA Executive            Dashboard  Home             Event   PRT   Executive   Stakeholders   Training   ESF3   LinksExec...
FEMA             RFO Project Review Board                                                                    Debris       ...
FEMA                 RFO Project Review Board                                                                        Debri...
Debris                   RFO Project Review Board         Schedule Progress         FEMA                                  ...
FEMA       Debris Project Review Board         RFO                             Debris
FEMA               Debris PRT  Home              Event   PRT    Executive    Stakeholders        Training            ESF3 ...
FEMA                       RFO SOPs  Home                Event             PRT          Executive       Stakeholders      ...
FEMA               RFO SOPs Home           Event   PRT    Executive    Stakeholders   Training   ESF3   LinksEXECUTIVE    ...
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Joplin Rfo.Commanders Final Report.20 Sep 11

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Lessons learned from disaster response mission.

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  • 1.45M CY completed in the EDR area. 1,505 Total PPDR.Right of Way (ROW) – City of Joplin, City of Duquesne, and Jasper CountyExpedited Debris Removal (EDR) zone ended 7AUG11 (90/10 cost share in EDR).Personal Property Debris Removal (PPDR). Currently only have this mission in the EDR Zone Expanded ROW debris removal mission 8/8 – 8/21 (75/25 cost share).
  • 6 residential and 1 commercial sector established to coordinate contractor activities.
  • Included street and 10 foot Right of Way
  • Did not include demolition (2 or more walls remaining)
  • Joplin Rfo.Commanders Final Report.20 Sep 11

    1. 1. USACE Joplin Area TornadoRecovery MissionCommander’s Final Report11 September 2011 US Army Corps of Engineers BUILDING STRONG®
    2. 2. Scope of Devastation• On the evening of 22 May 2011, an EF5 tornado devastated a heavily-populated and densely-vegetated area in the cities of Joplin and Duquesne, Missouri• Trail of devastation was 6 miles long and nearly 1 mile wide.• Destroyed nearly 30% of Joplin (nearly 75% damaged) – More than 4000 homes. – More than 1000 businesses. – 7 schools. – 1 major hospital.• Killed 160 people.
    3. 3. Joplin – Before
    4. 4. Joplin – During
    5. 5. Joplin – After
    6. 6. Joplin – After
    7. 7. Joplin – After
    8. 8. Joplin – After
    9. 9. Mission Statement The USACE Kansas City Districtestablished a Recovery Field Office (RFO) to provide rapid response and recovery assistance to the citizens of Joplin andDuquesne, MO through the execution ofFEMA Mission Assignments in support of the National Response Framework.
    10. 10. Mission Summary• Debris – ROW/PPDR Debris Removal – Technical Assistance Team• Temporary Housing – 346 Units w/ Storm Shelters – Highway interchange• Critical Public Facilities – Fire Stations – Schools – Hospital
    11. 11. USACE Response Timeline• 23 May at 0844: FEMA issues WARNO to USACE• 23 May at 1508: FEMA issues verbal mission assignments for Regional Activation & Debris• 24 May: NWK deploys NWP Debris PRT and LRH Temp Housing Planning Team to Joplin; also deployed Team Leaders to RRCC and JFO• 25-26 May: NWK CDR, Deputy, EM Chief and GIS lead visit Alabama to gain lessons learned• 25-26 May: NWK begins working SDIC contract for Joplin area• 26 May: FEMA issues verbal mission assignment for RFO• 27 May: FEMA issues formal mission assignment for RFO• 27 May: RFO location identified in Joplin, MO• 28 May: Advanced Party occupies RFO• 29 May-30 May: Additional Key & Essential Personnel report to RFO• 30 May: SDIC contract awarded 01 Jun: RFO receives Critical Public Facilities Planning Mission from FEMA• 01 Jun: 1st truck-load of debris hauled• 01 Jun: Received $30 Million for Debris Mission• 03 Jun: Received $35 Million for Debris Mission• 07 Jun: RFO receives Mission to build Temporary Fire Stations 2 & 4• 13 Jun: RFO receives Temporary Housing Mission• 17 Jun: RFO receives Temporary Schools Mission
    12. 12. USACE Response Timeline• 17 Jun: Received $147.5 Million for Debris Mission• 23 Jun: Contractor places first Temp Fire Station unit• 27 Jun: RFO issues last of 8 awards for Temporary School Contracts• 30 Jun: Pre construction meeting with the 3 Follow-on Debris Contractors• 01 July: Temporary Housing contract awarded• 05 July: Temporary Housing began construction• 05 July: Removed over 1 Million cubic yards of debris• 09 July: Follow-on Contractors begin onsite work• 15 July: Returned $10 Million of Debris Funding• 17 July: SDIC contractor completed operation in the EDR• 22 July: Returned $10 Million of Debris Funding• 1 Aug: Contract “Substantially” completed target• 7 Aug: Completion of the EDR 90/10 cost share• 7 Aug: Projected vegetation reduction site completed• 8 Aug: Start 75/25 cost share (Debris Mission)• 21 Aug: Complete 75/25 cost share (Debris Mission)• 26 Aug: RFO Closeout
    13. 13. Commander’s Final ReportDebris MissionPRT Lead – Portland/Kansas City Districts US Army Corps of Engineers BUILDING STRONG®
    14. 14. Debris MissionSCOPE:• Provided Debris PRT support personnel andcontractor resources to coordinate andexecute all necessary actions associated withdebris clearance and removal• Completed all 90/10 work by 7 Aug; includedmore than 1.45M CY of debris and 1505Private Property Debris Removal (PPDR)• Completed additional 75/25 debris by 21Aug• Debris consisted of Construction andDemolition (C&D), Vegetative, and RegulatedAsbestos Containing Material (RACM)• Provided Technical Assistance thru 29 SepCRITICAL MILESTONES: PROGRAM AMOUNT: $192.5M• Tornado Event – 22 May • $55M Weston (Debris Removal)• SDIC Contract Award – 30 May • $30M Intelligent Investments (Debris)• First debris loaded and hauled – 1 Jun • $30M R&R Trucking (Debris Removal)• First ROE received from FEMA – 16 Jun • $30M Larry Snyder & Co. (Debris Removal)• Small Business Contract Awards – 24 Jun • $20M Asbell Trucking (Veg Reduction)• End of PPDR and 90/10 Cost Share – 7 Aug • $7.4M Rostan Solutions (ADMS)• End of extended ROW work – 21 Aug • $13.4M Misc
    15. 15. Debris Mission – Sector Map
    16. 16. Right of WayDebris RemovalBeforeAfter
    17. 17. PPDR DebrisRemovalBeforeAfter
    18. 18. PPDR DebrisRemovalBeforeAfter
    19. 19. Commander’s Final ReportTemporary Housing MissionPRT Lead – Huntington District US Army Corps of Engineers BUILDING STRONG®
    20. 20. Temporary Housing MissionSCOPE• Provide design, site development, andconstruction, including installation of utilities,for Community Group Sites as directed byFEMA• Two Parks concurrently constructed: HopeHaven (152 units) and Officer Jeff TaylorMemorial Acres (194 units)• Pads released in phases within each site forhousing unit placement to expedite occupancy• Provided 170 units for families with school-age children before the first day of schoolCRITICAL MILESTONES PROGRAM AMOUNT: $9.4M• PRT DEPLOYED TO JOPLIN – 13JUN11 • Site plan and design leveraged “Hope• PROPOSALS RECEIVED - 28JUN11 Haven” site for future Regional Training• CONTRACT AWARDS – 01JUL11 Facility for Emergency Responders (Police• CONSTRUCTION START – 5JUL11 Chief involved)• TURNOVER of PADS BEGINS – 22JUL11 • Used Huntington District MATOC contractors• COMPLETE – 31AUG11 for infrastructure work
    21. 21. Temporary HousingOfficer Jeff Taylor Memorial Acres
    22. 22. Temporary Housing Officer Jeff Taylor Memorial Acres• 194 Community Homes• 11 Storm Shelters• School Bus/ Trolley Stop• 31 UFAS Accessible Units
    23. 23. Temporary HousingHope Haven Community Group Site
    24. 24. Temporary Housing Hope Haven Community Group Site• 152 Community Homes• 9 Storm Shelters• School Bus/ Trolley Stop• 21 UFAS Accessible Units
    25. 25. Temporary Housing Community Development
    26. 26. Commander’s Final ReportCritical Public Facilities MissionPRT Lead – New York District US Army Corps of Engineers BUILDING STRONG®
    27. 27. Critical Public Facilities Fire Stations 2&4SCOPE:• Developed Critical Public Facilities plan forCity of Joplin’s Fire Department. Includedconstruction of 2 temporary fire stations thatwill be utilized for approximately 1 ½ years atthe existing site of the destroyed facility• Each station has 2 vehicle bays, sleepingquarters, storage area, workout facility, andkitchenCRITICAL MILESTONES: PROGRAM AMOUNT:• CONTRACT AWARD DATE - 16JUN11• START CONSTRUCTION - 20JUN11 • First projects to be completed by USACE• CONSTRUCTION COMPLETION- 7JUL11
    28. 28. Critical Public Facilities SchoolsSCOPE:• Installed modular facilities at 8 interim school locations for the Joplin School District, to include High School, Intermediate School, and Elementary Schools• Modular structures included science labs, gymnasiums, kitchens, and cafeterias• Storm shelters provided at all sitesCRITICAL MILESTONES PROGRAM AMOUNT:• CONTRACT AWARD DATES – 20-29 JUN 11• BENEFICIAL OCCUPANCY DATE – 12AUG11 • All schools completed and received• SCHOOLS REOPEN – 17AUG11 Certificates of Occupancy before scheduled first day of school (17 Aug )
    29. 29. Critical Public Facilities St. Johns Mercy HospitalSCOPE• Infrastructure Design Development and Construction for 1M SF temporary hospital• Hospital and FEMA tasked USACE with the site design and development of approximately 200,000 square feet of long term component medical facilities• Timeline will be dependent on project phasing and fabrication of modular units• Acquisition strategy Identified for site works, design/build will be used. A/E will be used to develop RFPCRITICAL MILESTONES PROGRAM AMOUNT: Pending• APRIL 2012- SITE WORK AND COMPONENT HOSPITAL TO BE COMPLETED
    30. 30. PROJECT MODULAR STORM TENT COMMENTS UNITS SHELTERS STRUCTUREFIRESTATION #2 #4 2 2 2 2 MODULAR UNITS , 2 GARAGES, STORM SHELTERSIRVING@WASHINGTON 7 7 N/A 7 CLASSROOMS AND KITCHEN UNIT WITH FREEZERS, STORM SHELTERSEARLY CHILDHOOD@ 30 N/A N/A CLASSROOMSMcKINLEYJOPLIN HIGH SCHOOL@ 9 37 N/A CLASSROOMS, KITCHEN UNITSSHOPKO WITH FREEZERS, AND STORM SHELTERSJOPLIN HIGH SCHOOL@ 17 N/A N/A CLASSROOMSMEMORIALEMERSON@DUQUESNE 8 3 1 CLASSROOMS, GYMNASIUM, STORM SHELTERSDUQUESNE@DUENWEG 7 9 N/A CLASSROOMS, STORM SHELTERSEAST MIDDLE SCHOOL@ 19 1 1 CLASSROOMS, GYMNASIUM,CROSSROADS LOCKER ROOM, KITCHEN UNIT WITH FREEZERS, AND STORM SHELTERSFRANKLIN TECH N/A 4 N/A STORM SHELTERS
    31. 31. Joplin SchoolsJun 06, 2011August 1, 2011
    32. 32. Joplin FireDepartmentJun 06, 2011July 10, 2011
    33. 33. St. John’s MercyHospital
    34. 34. 100 105 10 15 20 25 30 35 40 45 50 55 60 65 70 75 80 85 90 95 5 0 New Orleans SW Division Buffalo S Pacific Division Rock Island Nashville Baltimore GL/OR Div Pac Ocean Div Huntsville Honolulu St Paul Miss Valley Div Omaha Jacksonville Detroit 1 1 1 1 1 1 1 1 1 1 1 2 2 2 2 2 2 Louisville N Atlantic Div Pittsburgh HQ Galveston 3 3 3 3 3 Mobile ACE-IT Chicago Seattle Walla Walla Alaska 4 4 4 5 5 5 Vicksburg Albuquerque NW Division Total Employee Deployed = 439 Little Rock Norfolk USACE District/Division Representation 6 6 6 6 7 New England Logistics Philadelphia Los Angeles 9 10 10 10 St Louis San Francisco 12 13 Huntington 14 Fort Worth 16 Tulsa 21 New York 23 Sacramento 41 Portland 66RAO (Annuitants) 98 Kansas City
    35. 35. Mission Accomplished One Team
    36. 36. Highlights• Structure – Responsiveness: ESF#3, District, PRTs and Supporting Districts mobilized rapidly and established key relationships – External Relationships: Strategic Communications with FEMA, State, and Local stakeholders aligned goals and effort – Internal Relationships: ESF/RFO matrix alignment (needs to occur earlier in mission)• Process – Project Management Approach: Completed of ALL missions on schedule – Safety: Command focus resulted in only 1 reportable accident despite aggressive optempo and record heat• Tools – Forecasting: Resource-loaded schedules allowed leaders to manage resources effectively and efficiently – PRB: Weekly boards allowed PRTs to maintain project focus and stakeholder satisfaction
    37. 37. Lessons Learned• Structure – Matrix Alignment: Establish clear lines of communication and responsibilities; focus on ESF/RFO integration along PDT lines – Project Management: Provide PMP and PDT training for MM/AO; run RFO like a PMO – Advance Party: Mobilize most experienced ESF/RFO leaders and SMEs on ground early to establish unity of effort• Process – Contracting: Develop ACI-type MATOCs that support mission (key milestones, incentives, Stafford Act, etc) – Operations: Create a PMBP-type approach to RFO operations (v. SOPs)• Tools – Project Controls: Mobilize robust PC team to support PRTs – Information Management: Standardize PRT reporting procedures and tools that allow RFO leadership to forecast and analyze critical information – Dashboard: Provide common operating picture, while standardizing and synchronizing information analysis and reporting; serves as training tool
    38. 38. StructureMatrix Alignment
    39. 39. ProcessPMBP Approach
    40. 40. FEMA Tools RFO Dashboard RFO Dashboard Home Event PRT Executive Stakeholders Training ESF3 Links Mission Assignments Contract Funds Schedule Resources Obligated Budget $0 $100,000,000 $200,000,000 Personnel Debris SDIC Debris Follow-OnPublic Affairs Office Temporary Housing Social Media Critical Public Facilities Inquiries Total Congressional Local 250 RFO Personnel Lessons Learned 200 Reachback Personnel 150 Personnel @ 100 RFO 50 TOTAL 0 CURRENT REQ REQ STRENGTH 31 JUL 15 AUG
    41. 41. FEMA Executive Dashboard Home Event PRT Executive Stakeholders Training ESF3 LinksExecutiveExecutive Briefs OPSUM SITREP PRB MUB ResourceManagementRFO Personnel SOPs RFO SOPs After Action Reviews
    42. 42. FEMA RFO Project Review Board Debris FEMA Approved ScopeBase:• Debris Removal per ESF-3 Direct Federal Assistance Mission • ROW – Joplin, Duquesne, & Jasper • PPDR – EDR Zone Only • Estimated volume of 1.87 million cubic yards (MCY) and 1,400 private properties• Changes: • Pending New Mission: Private Property Demolition – Scope to be determined.
    43. 43. FEMA RFO Project Review Board Debris FEMA Approved CostBase: SDIC $57M• Programmed Amount: ($180M) DE-OB RFO LABOR -$2M • ($180M) approved SDIC AWARD -$48.06M • ($212.5M) funded MOD CAT3 ACM/L.F. -$3M • ($211.6M) obligated STAFF • ($0.9M) RFO available NWO AVAILABLE: $3.94M • ($1.15M/day) burn rate • RFO & Contracts FOLLOW-ON $146.4M DEBRIS REM x3 -$90MChanges: VEG DEBRIS -$20M ADMS -$7.4M• Revising Mission funding RFO AVAILABLE: $30Mrequirements based on revised debris OTHER $8.2Mvolumes• De-obligated $30M from F-O Debris ACM SEPARATION -$1.2MRemoval Contracts S&R SUPPORT -$0.5M LABOR/MISC -$6.5M RFO AVAILABLE: **
    44. 44. Debris RFO Project Review Board Schedule Progress FEMA Debris FEMA Approved Schedule
    45. 45. FEMA Debris Project Review Board RFO Debris
    46. 46. FEMA Debris PRT Home Event PRT Executive Stakeholders Training ESF3 LinksDebris PRT 160 $10,000,000Project Schedules 140 $9,000,000 Real Estate $8,000,000 120 $7,000,000 Reports 100 $6,000,000 PRB 80 $5,000,000 Forecast $4,000,000 60 ROW $3,000,000 40 ROE/PPDR $2,000,000 20 $1,000,000 EEI GIS 0 $0 12-Jul 12-Aug 12-Sep 12-Oct 12-Nov ROW ROE Resource Management Personnel Contracts SOPsDebris PRT SOPs FEMA SOPs Training
    47. 47. FEMA RFO SOPs Home Event PRT Executive Stakeholders Training ESF3 Links SOPs Debris Program/Project Program/Project Program/Project Program/Project Initiation Planning Execution CloseoutCritical Facilities Temp Housing Debris Removal Debris Removal RFO Briefing SOP RFO Closeout SOP Doctrine SOP Critical Facilities Critical Facilities Debris Removal Project Execution Doctrine SOP Closeout and Control Temporary Temporary Change Critical Facilities Housing Doctrine Housing SOP Management Closeout Site Assessment Quality Temporary Work Acceptance SOP Management Housing Closeout Project Schedule Records Project Initiation Lessons Development Management Learned/AARs Team Resource Estimate Establishment Development Acquisition Strategy
    48. 48. FEMA RFO SOPs Home Event PRT Executive Stakeholders Training ESF3 LinksEXECUTIVE RFO Matrix RFO MatrixRFO Org Chart RFO Duty Descriptions

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