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GiapESP
 

GiapESP

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My preseten , Giap ESP

My preseten , Giap ESP

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GiapESP GiapESP Presentation Transcript

  • WELCOME TO
    • PRESENTATION SKILLS COURSE
    • 27- 31 August 2006
  • OBJECTIVES OF THE COURSE
    • By the end of the training, participants should be able to give an effective presentation .
  • OBJECTIVES OF THE COURSE
    • Specifically, they should be able to:
    • 1.  Prepare a presentation with clearly defined objectives and specific target audience;
    • 2.  Organize the contents in a clear and intelligible outline;
    • 3. Design effective visual aids and use them successfully;
    • 4. Co-ordinate various factors harmoniously: voices, non-verbal language, time management, etc.; and
    • 5. Classify questions and answer them effectively.
  • COURSE CONTENTS
    • Characteristics of an effective presentation
    • Overview of the Five-step approach to preparing for a presentation
    • Details of the Five steps
    • Skills/ Techniques for delivery: Controlling voice, Handling questions, Creating rapport, Managing time, Using body language
    • Final presentations
  • An effective presentation
    • What are the characteristics of an effective presentation?
    • What are the characteristics of an effective presenter?
  • An effective presentation
    • Watch the video clip and comment on Joanna’s presentation (Using the criteria checklist 1)
  • An effective presentation
    • Focused topic, clear structure
    • Logical organization of ideas and information
    • Good cohesion between parts
    • Clear objectives
    • Clear information
    • Brief and concise sentences
    • Good supportive visual aids
    • Good timing
    • Interesting two-way communication
  • An effective presenter
    • Humorous, confident, calm, knowledgeable
    • Clear, loud, attractive voice
    • Good non-verbal behaviors: facial expression, gestures, posture, attitude and clothing
    • Good use of visual aids
    • Good timing
    • Able to answer questions of the audience
    • Ability to attract audience & involve audience in two way communication
    • Understand audience needs and feelings
  • The 5–step approach in preparing for a presentation
    • Step 1 Define the audience and the aim
    • Step 2 Plan the structure
    • Step 3 Decide and prepare visual aids
    • Step 4 Prepare the presentation
    • Step 5 Rehearse the presentation
  • Step 1 Defining the audience
    • Ask yourself
    • - Why do we need to identify the audience of the presentation?
    • - What is the basic information that we need to know about the audience?
  • Step 1 Defining the aim
    • Ask yourself
    • 1. What do you want to happen as a RESULT ?
    • 2. What do you want the audience TO DO ?
  • Step 1 Defining the aim
    • A clear aim will
    • help you think and arrange your ideas in a clear way
    • help the audience know your aim and understand your presentation better
  • Step 1: Define Your Aim
    • What do you want to happen as a RESULT of your presentation ?
    • What do you want your audience TO DO ?
      • See handout
    • Discuss your aim and write it in large print on a card. ONE SENTENCE ONLY.
    • Share your aim with the class. Discuss .
  • Practice with defining the aim
    • Get in groups of 4
      • choose one topic
      • define the aim of your group’s presentation
    • Present your aim
  • Step 2: Plan the Structure
    • “ Tell them what you are going to tell them.” ( introduction )
    • “ Tell them.” ( main presentation )
    • “ Tell them what you told them.” (conclusion )
  • Step 2: How you will Plan the Structure
    • FIRST : Plan the MAIN POINTS of the presentation
    • SECOND: Plan the introduction
  • Step 2: Plan the Structure The Main Points ( Headings )
    • This is the part where you “Tell them.”
    • See handout
    • About 3 MAIN POINTS ( headings ) for a 5 minute presentation
    • About 5 MAIN POINTS ( headings ) for a 10 minute presentation
  • Step 2: Plan the Structure The Main Points ( Headings)
    • “ Brainstorm” the possible headings
      • Write down everyone’s ideas for the general headings, NOT the details
      • You may see handouts for ideas about how to do a “brainstorm”
    • Choose the best 3-5 headings
      • Remember to consider your aim and your audience
  • Step 2: Plan the Structure The Introduction
    • “ Tell them what you are going to tell them.”
    • Introduce yourself and the aim
      • How you will help them get what they want
    • Capture the audience’s attention
      • Ask a question ; Tell a story
    • Briefly introduce the main points in the same order that you will present them
    • 1 or 2 minutes long
  • PRACTICE: Present the Introduction
    • “ Tell them what you are going to tell them.”
    • Someone from each group will:
      • FIRST: Tell the class who her audience is
      • SECOND: Present her Introduction ( 1 - 2 minutes )
    • After each presentation we will discuss the effectiveness of the introduction ( 1 - 2 minutes )
  • Suggested procedures
    • “ Tell them what you are going to tell them.” ( introduction )
    • “ Tell them.” ( main presentation )
    • “ Tell them what you told them.” (conclusion )
  • SCHEDULE
    • Warm up – Review
    • Practice with giving the introduction
    • 3. Step 3 - Selecting, designing, using visual aids
    • 4. Practice
    • 5. Step 4 – Prepare a speech
    • 5. Step 5 - Rehearse
    • 6. Delivery: Voice
  • Review on Presentation skills
  • Presentation skills
    • Step 3
    • Selecting, preparing
    • and
    • using visual aids
  • What is a visual aid?
    • A visual aid is anything the audience can see that helps the speaker get his or her message across to the audience
    • 1. Why do we need to use visual aids?
    • 2. What visual aids can we use?
    • 3. What should be noted when designing and using visual aids?
    • 4. Some specific guidelines
  • Why do we need to use visual aids?
    • - To emphasize the main ideas
    • - To illustrate, clarify a difficult point
    • - To animate a presentation, making it lively
    • - To utilize many senses of the audience
    • - To help audience remember the points easily
    • - To reduce explanation time.
  • What visual aids should we use?
    • The human body
    • Actual objects or models of actual objects
    • Posters and flip charts
    • Photographs, pictures or videos
    • Maps
    • Handouts
    • Chalkboard, overhead transparencies, PP slides
  • How many types of charts?
    • LINE GRAPH
  • How many types of charts?
    • BAR GRAPH
  • How many types of charts?
    • PIE CHART
  • How many types of charts?
    • FLOW CHART
  • When to use which? illustrate key points for smaller audiences.   flip chart to illustrate key points for large audiences slides to illustrate a series of steps in a procedure, decision, or other "stepwise" process. flow chart show how percentages relate to each other within a whole.   pie chart compare data.   bar graph demonstrate how something has changed over a period of time.   line graph
  • What should be noted when
    • - Designing visual aids ?
    • - Using visual aids ?
  • Designing
  • Three golden rules
  • Designing
    • 1. Visuals should not be exactly the same to the words.
    • 2. Visuals should not include too much information.
    • 3. Remember to design visuals to illustrate and summarize
    • 4. Don’t use complete or lengthy sentences
    • 5. Consider types of visuals and their colors.
  • Using
    • Don’t use too many visual
    • Show visual aids only when you are talking about them
    • Talk about the visual aid while you are showing it.
    • Don’t only look at visuals and read.
    • Look at all the audience.
    • Talk to audience, not the visual aid.
  • Using (cont.)
    • 7. Be sure that everyone in the audience can see the visual aid.
    • Give audience enough time to see and understand visuals.
    • Do not pass objects around the audience while you are speaking.
    • Use pointer, or cover parts of the visual if necessary.
  • Focus
    • Attract listeners’ attention to:
    • + important points
    • + give comments
    • + give conclusion
  • Language
    • Introduction and explanation
      • Take a look at this
      • Let’s have a look at this
      • I’d like you to look at this
      • Here we can see…
      • The … represents… and the … represents
  • Language
    • Highlights and comments
      • I’d like us to look at … in more detail. As you can see, ……
      • I’d also like to draw your attention to ….
      • If you look at it more closely, you’ll notice ……
  • Language
    • Interpretations
      • I’m sure the implications of this ….
      • The conclusions to be drawn from this are clear to all of us.
  • Some specific guidelines when using transparencies or PP slides
    • Needs to be prepared carefully:
    • - Consider each part of the presentation and decide on the type of visuals
    • - Visuals should include only main points
    • Short :
    • - Visuals need to be clear and tidy
    • Simple :
    • - brief phrases or sentences
    • - No more than 10 lines/ page
    • - No more than 10 numbers/ page
    • - Pictures don’t need to be too detailed (if not necessary?
    • Attract audience attention by
    • using structure, and color
    • - designing visuals that audience only need a few seconds to understand.
    • - Remember to turn off the OHP or projector when no longer in use.
  • Use pictures or objects
    • Make additional use of pictures or objects or real person if necessary.
  • SUMMARY
    • 1. Why visual aids?
    • 2. What visual aids?
    • 3. Some common notes
    • 4. Some specific guidelines
  • Step 4- Prepare the speech
    • How can we remember the speech?
    • 4 levels of details:
    • 1. Full script
    • 2. Abbreviated script
    • 3. Key words (note cards)
    • 4. No written script
  • Step 5- Rehearse
    • Why should we rehearse the speech?
    • How should we rehearse the speech?
    • What are the important points to check?
  • CONTROL YOUR VOICE
    • - Pronunciation: clear
    • - Pace: fast, slow
    • - Intonation
    • - Volume
    • - Stress
    • - Pauses
  • VOICE CONTROL
    • Practice 1: Read aloud the sentence individually
    • Practice 2: In pairs (5 minutes)
    • - Read the passages with intonation and stress
    • - Read the passages to the class