Powerpoint instructions


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Powerpoint instructions

  1. 1. Advanced Session February 12, 2002
  2. 2. Frequently Used Short Cuts • While viewing a slide show: – P or backspace returns to previous action. – N, enter, space bar, mouse click, right or down arrow, and page down take you to the next slide – # of slide and enter to jump directly to that slide. – Esc ends the slide show – B or period displays a black screen – W or comma displays a white screen – E erases pen markings
  3. 3. Frequently Used Short Cuts • While working within PowerPoint: – Ctrl X cuts an object – Ctrl V pastes an object – Ctrl C copies an object – Ctrl K inserts a hyperlink – Ctrl M inserts a new slide – Right mouse button when an object is selected will usually save you a trip to the menu bar.
  4. 4. Changing the Background • From the format menu choose Background. • This can spice things up a bit visually to give your presentation a unique look. • Use pictures you have saved as a background. Apply to all or just one slide.
  5. 5. Use the pull down menu to change background color or fill with special effects.
  6. 6. Choose gradient, a texture, pattern, or saved picture to use as background.
  7. 7. Custom Animation • This is the heart of this program. • Found in the Slide Show menu, it allows text or objects to animate upon arrival to the screen. • You can also add a sound when the animation occurs through this command. • You can also choose the order and timing of animations.
  8. 8. Drew Goes Bowling
  9. 9. Select object you want to animate and click the right mouse button. Choose Custom Animation
  10. 10. Set animation effect & sound if desired from pull down menu for selected object
  11. 11. Change animation order Set timing of action
  12. 12. Sounds • There are a ton of sounds on the internet you can use that will have students paying close attention to each and every slide you show. • Add sounds within Slide Show/Custom Animation, not the insert menu. • Be sure to animate and link the sound with the correct object. • The file must be .wav format. • Some websites to find these clips: – www.wavplace.com
  13. 13. Within custom animation choose the effects tab and use the pull down menu and scroll down to other sounds. Choose your saved file.
  14. 14. To Record a Sound • From the Insert menu, choose Movies and Sounds, then select Record Sound. • Just hit record and speak into the microphone. Press stop when done and name the file. • An icon will appear that you can custom animate to play whenever you desire on that slide.
  15. 15. To Record a Sound
  16. 16. Adding a Picture from the Internet • You may want your students to be able to pull pictures off the internet to display their knowledge of a topic. • You may want to find pictures about a topic on the web and use them to enhance your notes. • Simply right-click on the picture and choose copy. Then hit Ctrl & V to paste it into PowerPoint. You could also choose save picture as to use later if you like.
  17. 17. Right click on the picture and choose copy.
  18. 18. Right click on the mouse and choose pointer options and then select pen.
  19. 19. Animated Gifs • Can only be used in Office 2000. PowerPoint 97 cannot handle that technology and the picture will just appear as a still picture. • Use a search engine to find sites with animated gifs available for free downloads. • Use as a background or just to spice up a presentation.
  20. 20. Insert a Hyperlink • This command does more than just allow you to link your presentation to a web page. • You can use it to link to any file stored on your computer. PowerPoint will automatically launch the program and file you specify. • You can have a picture or text jump to the link. • Right click on an object and select Hyperlink. • Allows for Jeopardy to be electronic!!!
  21. 21. Type web address here…or Select file from this button if you want it to link to a saved file. To another slide…or
  22. 22. Slide Transitions • Should create a flow for your presentation. • A quick way to make things look professional. • From the Slide Show menu click slide transition. • You are able to apply a transition to all slides or just to an individual slide. • You can also have a sound play when the transition occurs. • Use the pull down menu to choose the type of effect and speed you desire.
  23. 23. Slide Transitions
  24. 24. Cursor as Pen • You could use the cursor to draw or make marks on slides while a presentation is running. • This is a good way to draw student attention to a certain area of the slide you are discussing. • Right-click and choose Pointer Options and then select Pen.
  25. 25. Rehearse Timings • Use if the viewer will be seeing this without you around. • It is best used if you know how long you may need for each slide and do not want to be by the computer while talking. • You could have students or an audience view the presentation and have it loop continuously. • Choose slide show from the menu bar and select Rehearse Timings. Use Set Up Show if you want it to loop continuously.
  26. 26. Use the Slide Sorter to change order of slides, get there through the View menu
  27. 27. Save as a Web Page • Student presentations can be posted as a web page for alternative assessment projects. • You could create a slide show of pictures and share them online or perhaps with other classes.
  28. 28. Select a location to save in & choose Publish to give additional details
  29. 29. From the File menu choose Print. Then choose how you want to print.
  30. 30. Printing Slides • You may want to print slides for students who were absent the day you gave notes. • You may also want to share ideas that were created in PowerPoint without having to transfer them to Word. It is especially useful if you have used drawing tools. • You could print the slides out normal size, 3 or 6 per page, outline, and notes view.
  31. 31. Screen Capture • Use the Prnt Scrn key to copy and hit Ctrl V to paste. • You would use this if you wanted to show students how to use a program or to draw attention to parts of a whole document that you could not cut and paste.
  32. 32. Drawing Tools • If you want to create a diagram or draw attention to a part of a picture you may want to use this feature. • You could also draw attention to a part of a data set or document from the internet.
  33. 33. After clicking on a shape on the lower toolbar, you will create the shape by dragging the crosshair. You can change colors and more by right clicking on the shape and choosing Format AutoShape.
  34. 34. Change appearance through these pull down menus
  35. 35. Example for using drawing tools
  36. 36. E-mailing a Presentation • You will need to e-mail some students their presentations if they are large and are to be worked on at both home and school. • Just open a new message in Eudora and from the Message menu choose Attach File. • All you need to do is direct the program where the file is located.
  37. 37. Pack & Go • This allows you to compress the PowerPoint file so that it takes up less disk space. • It can pack a viewer so that it can be viewed on a computer without PowerPoint. • The drawback is that the file cannot be edited in this format.
  38. 38. A wizard will pop up that will guide you through the process