Step 3 Perfect Match

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Step 3 - Matching the right volunteers with the right club

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Step 3 Perfect Match

  1. 1. Step 3 Finding the perfect match <ul><li>You may not have thought of some of the following tried-and-tested ideas that have worked for other sports organisations: </li></ul>
  2. 2. Producing a club information leaflet <ul><li>A leaflet that explains how the club operates and the range of jobs that need to be done – from ongoing jobs that require considerable time to those that can be done in one hour a month. </li></ul>
  3. 3. Start looking in plenty of time <ul><li>Give potential recruits time to think about the commitment and, ideally, to shadow the current post-holders – to check that they really understand what is involved, and whether or not they can do the job. </li></ul>
  4. 4. Hold an annual recruitment meeting or recruitment fair linked to a social event <ul><li>Make sure the right people are available to tell your potential recruits more about the jobs and what they should do next. Use such events to create regular opportunities for current volunteers and key officers to meet new members. </li></ul>
  5. 5. How much time can members’ give? <ul><li>Make volunteering a condition of playing – even if people can only give one hour a month or help out once a year with the maintenance programme. </li></ul>
  6. 6. Ask members to complete a volunteering profile form <ul><li>Gather details of any skills they can offer the club. Use the database to match potential volunteers to role descriptions. Adapt your membership application form to gather this information as people join. Just by asking for this information might prompt somebody to offer his or her help. </li></ul>
  7. 7. Challenge existing or traditional practices that may be off-putting to new recruits <ul><li>Have you thought about job sharing? A job that has always been done by one person could be split into smaller parts and done by two or more people who have the skills but not much time to give. </li></ul>
  8. 8. Ask people <ul><li>Most volunteers are recruited by being asked if they are interested in helping. This doesn’t mean just putting up a notice. People like to be asked personally – it makes them feel valued. </li></ul>
  9. 9. Ask current post-holders to identify potential successors <ul><li>Encourage them to involve others throughout the year, to let people find out what is involved, without commitment. </li></ul>
  10. 10. Think about the reasons why people volunteer their time <ul><li>There are reciprocal benefits for the volunteer and the club. People volunteer to meet new people,make friends, to learn new skills or maybe to influence the way the club is run. Match people with roles that satisfy their needs as well as yours. </li></ul>
  11. 11. Look outside the club <ul><li>What about members’ parents or partners, local schools or colleges where Community Sports Leaders courses are run? These need places for young leaders to practise their skills and to complete a set number of hours of voluntary work. </li></ul>
  12. 12. Local newspapers <ul><li>Local newspapers often run ‘Volunteers wanted’ columns. Perhaps a notice here could attract somebody back into the sport? </li></ul>
  13. 13. Local volunteer Centre’s will advertise on your behalf <ul><li>They may be able to put you in touch with people who have time on their hands and generic skills such as word processing or public relations. </li></ul>
  14. 14. Volunteering has a high profile on local and regional government agendas <ul><li>Check if your local authority has a volunteer coordinator. They will tell you about any volunteer programmes operating locally and put you in touch with people who might have the time and the skills you are looking for. </li></ul>
  15. 15. Use your club’s or organisation’s website <ul><li>If you don’t have one, your local authority may offer you a page on its website to promote your organisation and advertise volunteering opportunities, or perhaps this is an area where a young volunteer might be able to help. </li></ul>
  16. 16. Your national governing body’s website may have a page dedicated to your region <ul><li>Find out how you can use this to promote your club and its volunteering opportunities. </li></ul>
  17. 17. Use notice boards, newsletters, word of mouth… <ul><li>Use these to publicise the need for more volunteers. So many club committees just assume that everybody knows what’s going on – but they don’t unless you tell them! </li></ul>
  18. 18. Have an open recruitment policy <ul><li>Many potential volunteers feel that they ‘don’t fit’ the profile of a club volunteer and so they don’t offer to help. </li></ul>
  19. 19. Step 3 Finding the perfect match <ul><li>www.runningsports.org </li></ul>

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