Time managment assignment

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Time managment assignment

  1. 1. TIME MANAGEMENT ASSIGNMENT Submitted by: Danielle Bettini October 21, 2013 BUS 150 71873 Contemporary Business Practice Professor Nankin
  2. 2. Table of Contents  Description of Assignment…………………………….Slide 3  Purpose of Assignment…………………………………Slide 4  Covey’s Principle-Based Time Management Matrix………………………………………………………. Slide 5  Pie chart of hours spent in each quadrant on day one of the assignment………………………. Slide 6  Analysis of day one pie chart…………………….. Slide 7-8  How I Could Have Managed My Time More Effectively (Day One)…………………………………… Slide 9  Pie chart of hours spent in each quadrant day two of the assignment…….................... Slide 10 on 1
  3. 3. Table of Contents (cont.)  Analysis of day two pie chart……................. Slide 11-12  How I Could Have Managed My Time More Effectively (Day Two)………………………………….. Slide 13  Cumulative pie chart of hours spent in each quadrant over both days of the assignment……................................................ Slide 14  Conclusion: Based off of the analysis of the two-day pie chart……................. Slide 15-16 cumulative  Strengths and Weaknesses: Applying the Rules for Efficient Time Management………................ Slide 17-19  Rules 2, 4, 5……………………………… Slide 17  Rules 9,11………………………………… Slide 18  Rules 14,17………………………………. Slide 19 2
  4. 4. The Assignment  Over the past two days (October 17 & 18, 2013) I have recorded by daily activities.  I then analyzed my activities based off of Stephen Covey’s Principle-Based Time Management Matrix and the Rules for Efficient Time Management  The results of my analysis will be covered in this presentation 3
  5. 5. Purpose  The purpose of this assignment is to analyze how well and effective my time management skills are.  I will be able to see what I do well and what I need to work on.  This is a useful assignment to complete, seeing as I am entering a new stage in my life (college). 4
  6. 6. Covey’s Principle-Based Time Management Matrix Urgent Important Not Urgent I. II. Important/Not Urgent Important/Urgent Crises; Pressing problems; Deadline-driven projects Not Important Principle Centered Activities; Planning; Prevention; Relationship building; Opportunity recognition; true recreation Activities III. Not Important/ Urgent IV. Not Important/Not Urgent Pressing matters; “popular activities; personal interruptions; some calls and mail; certain meetings and reports Time wasters; “pleasant activities” that are escapes from responsibilities; trivia, busy work 5
  7. 7. Day One Graph Thursday October 17, 2013 Hours Spent In Each Quadrant .5 hrs 6% 1hr 13% 6.5 hrs 81% Quadrant I Quadrant II Quadrant III Quadrant IV 6
  8. 8. Analysis of Day One Graph  Out of the 8 hours that I was active during the day:     0% of my activities were in Quadrant I 81% were in Quadrant II 6% were in Quadrant III 13% were in Quadrant IV  My morning was spent on a class trip to the Frick Collection (Quadrant II).  When I arrived back at my dorm I had to pack for my weekend because I was leaving that night (Quadrant II; Important, but not necessarily urgent, because I still had a lot of time before leaving for home. ) 7
  9. 9. Analysis of Day One Graph (cont.)  Before my next class, I spent about half an hour browsing the internet, mostly social media i.e. Facebook, Twitter, Tumblr. (Quadrant IV)  Macroeconomics Lecture (Quadrant II)  After my lecture I decided to watch Netflix. (Quadrant IV)  When I got home (Pennsylvania) I spent time with my family. (Quadrant II; important time for relationship building because I hadn’t seen my parents in a long time)  Browse internet before bed. (Quadrant III; this was my winding down period before going to sleep, I was on the go pretty much all day.) 8
  10. 10. How I Could Have Managed My Time More Effectively  My day on Thursday was pretty busy, I was on the go for most of the day.  When I had downtime, for example in between classes, I could have used my time for effectively.  Instead of browsing the internet and watching Netflix, I could have spent time studying.  If I had spent more time studying, I would have spent more time in Quadrant II and less time in Quadrant IV, which would be ideal. 9
  11. 11. Day Two Graph Friday October 18, 2013 Hours Spent in Each Quadrant 1.5 hrs 12% 2 hrs 16% Quadrant I Quadrant II Quadrant III Quadrant IV 4 hrs 32% 5 hrs 40% 10
  12. 12. Analysis of Day Two Graph  Out of the 11.5 hours that I was active during the day:     16% of my activities were in Quadrant I 40% were in Quadrant II 32% were in Quadrant III 12% were in Quadrant IV  I started my day out by excessively sleeping (Quadrant IV).  Then I went to lunch with my dad (Quadrant II; this was important for maintaining a good relationship with my dad) 11
  13. 13. Analysis of Day Two Graph (cont.)  For the next couple of hours, I alternated between studying for midterms (Quadrant I; midterms are within the next couple of days) and practicing my ukulele (Quadrant II; I consider this a true recreational activity).  That night I went to the homecoming game at my high school (Quadrant II; I got to see all of my friends from home and old teachers)  After the game I hung out with friends (Quadrant III) 12
  14. 14. How I Could Have Managed My Time More Effectively  That morning I made the decision to sleep in for a couple of hours.  Those extra hours of sleep could have been spent doing something more effective such as exercising or studying.  I had a hard time deciding what quadrant me hanging out with my friends after the football game should be put in.  I decided to put it in Quadrant III even though it might have been able to go in Quadrant II.  I hadn’t seen my friends in a long time and I was catching up with them, but at the same time I could have been doing something more productive. 13
  15. 15. Cumulative Two Day Graph Thursday October 17, 2013 & Friday October 18, 2013 Hours Spent in Each Quadrant Over Two Days 2.5 hrs 11% 4 hrs 18% 4.5 hrs 20% Quadrant I Quadrant II Quadrant III Quadrant IV 11.5 hrs 51% 14
  16. 16. Conclusion: Based off analysis of cumulative two day graph  Out of the 22.5 hours I was active over two days:     18% of my activities were in Quadrant I 51% were in Quadrant II 20% were in Quadrant III 11% were in Quadrant IV  According to Covey’s Principle-Based Time Management Matrix, activities in Quadrant I should be done first  I only did one activity in Quadrant I, but I failed to do it first, I did it in the middle of my day. 15
  17. 17. Conclusion (cont.)  Again, according to Covey, most time should be spent in Quadrant II.  I succeeded in this aspect because about half of my time was spent in Quadrant II.  Covey also said you should spend as little time as possible in Quadrant III and avoid Quadrant IV altogether.  I really didn’t spend much time at all in Quadrant III, so I was able to succeed in that.  I was unable to avoid Quadrant IV, though I definitely spent less time in that Quadrant than I might’ve on another day. 16
  18. 18. Strengths and Weaknesses: Applying Rules for Efficient Time Management  Rule #2: Make a list of things to perform each day  Weakness; this is something I don’t do and probably should because it would definitely help with my busy college schedule.  Rule #4: Prioritize your tasks  Weakness; I tend to put off the tasks that are most important causing me to spend unnecessary time in Quadrant IV when I should be in Quadrant II.  Rule #5: Do one important thing at a time but several trivial things simultaneously  Strength; I do have a very good ability to multitask 17
  19. 19. Strengths and Weaknesses (cont.)  Rule #9: Save your best time for important matters  Strength; I know myself very well, and I know what times during the day I work best, and what times I am relatively lazy. For example, I don’t usually do my best work at night, so I get important things done throughout the morning and afternoon.  Rule #11: Do not procrastinate  Weakness; this is one of my worst habits. Now that I am in college I definitely need to break my habit of waiting until the last minute to get things done, do I don’t end up spending spend in Quadrant I. 18
  20. 20. Strengths and Weaknesses (cont.)  Rule #14: Do something productive while waiting  Weakness; whenever I have an hour or so to kill I always think, “oh that’s not enough time to do something productive”, so I just end up doing something unproductive in Quadrant IV.  Rule #17: Schedule some personal time  Strength; I always make sure I spend some time during my day doing something pleasurable, such as reading or catching up on TV shows. 19

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