How to Establish Interoperability Between Domino and Exchange 2010 with CMT for Coexistence 3.0

How to Establish Interoperability between Domino and Exchange 2010 with CMT for Coexistence 3.0
Vadim Gringolts, CTO, Binary Tree
April 14, 2010

Who is Binary Tree?
The leading provider of cross-platform messaging migration & coexistence software
For 16 years, Binary Tree and its partners have helped over 4,000 customers migrate more than 15,000,000 users between diverse platforms
Our core business and our only focus is helping our partners and customers to successfully complete migration initiatives

Unparalled Experience & Expertise
Binary Tree and its partners have helped over 4,000 customers migrate more than 15,000,000 users between diverse platforms
We have lead some of the largest migrations in the world
Our software has helped to migrate more users from Lotus to Microsoft Online and BPOS than any other software
Extensive domain expertise and experience with Lotus and Microsoft technologies

Proven Migration Methodology
A Comprehensive Best Practices Approach to Coexistence & Migration
This is an overview of a best practices methodology for reducing costs, effort, and business disruptionswhen transitioning from Lotus Notes and Domino to the Microsoft platform or to Microsoft Online.
Prior to migration, carefully PLAN and PREPARE your move from a Lotus platform to the Microsoft platform.
Fully inspect and review your Notes and Domino messaging environment to properly prepare a successful approach to coexistence and migration.
Enable Notes and Outlook users to interoperate seamlessly by allowing them to exchange email and calendar invites with full transparency, high fidelity, availability, and performance.
Proper planning, detailed testing, and synchronized execution are all critical for the successful migration of Notes messaging users and environments to Outlook and Exchange.
After the migration, LAUNCH and manage the new MICROSOFT Exchange and SharePoint platform.
ANALYZE :Email
COEXIST :Email
MIGRATE :Email
PLAN &PREPARE
LAUNCH& RETIRE
Analyze the Lotus mail and application environment and define a plan that ensures coexistence and a successful migration.
Migrating mail data and applications is the most critical, phase, the end result being your new Microsoft production system.
Establish robust coexistence between the Lotus and Microsoft environments to enable users of each platform to interoperate.
ANALYZE : Applications
COEXIST : Applications
MIGRATE : Applications
Discover in detail how your Notes applications are used and how they work so that you can effectively estimate and plan the efforts to migrate them.
Enable Notes/Domino applications that send Notes specific elements, such as custom forms and buttons, to continue to function properly for Outlook/Exchange users.
Proper planning, detailed testing, and synchronized execution are all critical for the successful migration of Notes and QuickPlace applications to SharePoint, C#, .NET, and SQL Server.
After the migration, clean up, consolidate, and RETIRE the DOMINO environment.

CMT: Software for all aspects of Migration
A complete software suite for migrating Notes mail and applications to Microsoft
Coexist
Analyze
Migrate
CMT Inspector Express
Pre-sales analysis of messaging and application environment (mailboxes, servers, replicas, application design)
Free to Microsoft and trained partners
CMT for Exchange
Migrate messaging and directory
Comprehensive migration of data
Centralized migration management
CMT for Coexistence
Allows all email enabled applications to function properly without any change!
Maintains data and calendar workflow fidelity with users across both systems
Prevents incorrect processing of updates to recurring meetings
Resolves user names with “friendly names” to reduce confusion and security concerns
CMT Mobile
Migrate BlackBerrys to new server
Soon… iPhones &Windows Mobile
CMT Inspector
Detailed analysis of the messaging and application environment (design matching, design and data analysis, detailed reporting)
Help manage user surveys and analysis communications
CMT for SharePoint
Migrate Notes applications to SharePoint, InfoPath, WebParts
Migrate content and design
Preserve security and data fidelity

Coexistence between Lotus Domino and Microsoft Exchange:A Process Supported by a Product

History of Coexistence with Microsoft Platform
Initially created a custom solution for a customer looking for improved message fidelity and reliability over Microsoft Connector 2000/2003 in late 2003
Introduced CMT for Coexistence as a product in late 2004
Utilized Connector and, subsequently, Transporter for Dirsync and Free/Busy functionality
Enhanced message and calendar transfer functionality offered by Connector and Transporter (SMTP)
Introduced Zero Touch Application Remediation (ZApp) functionality in 2005
Announced Native Support for Exchange 2010 in early 2010

Coexistence Best Practices:What customers have come to expect from Binary Tree
High level of functionality
Mail data transfer/representation
Application mail data transfer/representation
Calendar data transfer/representation
Addressing data transfer/representation (internal/external)
Directory data transfer (directory synchronization)
Availability data transfer (free/busy lookup)
Performance
Reliability and Scalability
Management and Operation

What is Workflow?
The flow or amount of work to and from an office, department, or employee (Dictionary.com)
The foundation of organizational productivity
Workflow interruption will adversely impact organizational productivity and doom a migration project to failure

Protect the Workflow ofYour Users
CMT for Coexistence 3.0 establishes high-fidelity interoperability and protects the user workflow between Domino and Exchange

Protect the Workflow ofYour Users
Prevent interruptions in collaboration with CMT for Coexistence
Ensuring Messaging Workflow, including doc & database links
Ensuring Calendar Workflow even for complex recurring meetings
Ensuring Application Workflow by enabling Outlook users to see and act on email-enabled Lotus Notes workflow applications
Ensuring Directory Workflow with directory synchronization
Ensuring Availability Workflow with calendar free/busy lookups

Understanding the Components of Coexistence
Native Support for Exchange 2010 (full compatibility with Exchange 2007)
Internet
SMTP
SMTP
CMT for Coexistence with Complete Workflow Protection
BT Directory
Domino 6x/7x/8x
Exchange 2007/2010
DirSync
DirSync
MS-SQL Server
SMTP,
HTTP/HTTPS,
LDAP
NRPC
HTTP/HTTPS (Free/Busy)
BTStore(ZApp)
SMTP (Mail Routing)
WindowsCoexistence Server
Domino Coexistence Server
CMT for Coexistence with ZApp
BTCal – Domino Server Task
BTDirSync – Domino Server Task
BTFreeBusy – Domino Server Task
BTEx – Mail Router Extension Manager
CMT for Coexistence
Directory Synchronization Service
Free Time Lookup Web Config

Domino Coexistence Server (Release 6.5.5/6.5.6/7.0.3/8.5)
Messaging/Calendaring/Application Coexistence Server Task
Directory Synchronization Server Task
Free/Busy Lookup Server Task
Transitional Domino Database for Storing Remediated Application Mail
Windows Coexistence Server (Exchange 2010/2007 optional)
Free/Busy Lookup Web Configuration
Dedicated SQL Database on dedicated or shared SQL Server
Transitional Directory for Directory Synchronization

Highlights of CMT for Coexistence
Supports Exchange 2007 and 2010, OWA 2007 and 2010, Outlook 2007 (Outlook 2010 supported when GA)
Employs open standards/protocols for cross-platform interface:
SMTP, MIME, iCAL, HTTP/HTTPS, LDAP
Achieves data transfer security by utilizing SSL
Meets enterprise stability and scalability demands via TCP/IP and SMTP failover and load balancing
Uses Web Services and native functionality within Exchange and Domino for Mail, Calendar, and Availability Data transfer:
Exchange SMTP routing, Exchange Availability Services
Domino NRPC routing, Domino availability API

Support for Exchange 2010 and 2007 via Transporter (for Outlook 2003 users)
Internet
SMTP
SMTP
Domino 6x/7x/8x
Exchange 2007/2010
NRPC
SMTP
Notes API (Free/Busy, Dirsync)
BTStore(ZApp)
SMTP (Mail Routing)
Exchange 2007
Coexistence Server
BTEx– Mail Router Extension Manager
Microsoft Transporter
ExCalCon - Domino Server Task
Microsoft Transporter
Free Time Lookup Service

Transporter Free/Busy Lookup Server Task
Exchange Coexistence Server (Version 2007)
Transporter Directory Synchronization Service
Transporter Free/Busy Lookup Service

Supports Exchange 2007 and 2010, OWA 2007 and 2010, Outlook 2003, 2007 (Outlook 2010 supported when GA)
SMTP, MIME, iCAL,
Requires Notes API connection between Exchange and Domino
Uses native functionality within Exchange and Domino for Mail, Calendar, and Availability Data transfer:
Exchange SMTP routing, Exchange Free/Busy Public Folders

Support for Exchange 2003 and 2000 via Notes Connector
Internet
SMTP
SMTP
Exchange 2000/2003
Domino 6x/7x/8x
NRPC
SMTP
Notes API (Free/Busy, Dirsync)
BTStore(ZApp)
SMTP (Mail Routing)
Exchange 2003
Coexistence Server
BTEx– Mail Router Extension Manager
Microsoft Transporter 2007
ExCalCon - Domino Server Task
Notes Connector
Notes Calendar Connector
Free Time Lookup Service

Transporter Free/Busy Lookup Server Task
Exchange Coexistence Server (Version 2003)
Notes Connector Directory Synchronization Service
Notes Calendar Connector Free/Busy Lookup Service

Supports Exchange 2000 and 2003, OWA 2000 and 2003, Outlook 2003, 2007 (Outlook 2010 supported when GA)
SMTP, MIME, iCAL,
Requires Notes API connection between Exchange and Domino
Uses native functionality within Exchange and Domino for Mail, Calendar, and Availability Data transfer:
Exchange SMTP routing, Exchange Free/Busy Public Folders

Internet
SMTP
SMTP
Understanding Coexistence Failover
How CMT for Coexistence is Configured for Failover
CMT for Coexistence Infrastructure for Failover
Exchange 2007/2010
Domino 6x/7x/8x
NRPC
SMTP
SMTP
SMTP
Exchange Primary
Domino Primary
SMTP
NRPC
SMTP
SMTP
Exchange Failover
Domino Failover

Internet
SMTP
SMTP
CMT for Coexistence Infrastructure for Load Balancing
Domino 6x/7x/8x
Exchange 2007/2010
NRPC
SMTP
Domino Coexistence Servers (Primary & Backup for N.A.)
North American Servers
Understanding Coexistence Load Balancing
Load Balancing by Geographic Region: Domino > Exchange
NRPC
SMTP
Domino Coexistence Servers (Primary & Backup for EMEA)
EMEA Servers
EMEA Servers
NRPC
SMTP
APAC Servers
APAC Servers
Domino Coexistence Servers (Primary & Backup for APAC)

Internet
SMTP
SMTP
Understanding Coexistence Load Balancing
Load Balancing by Geographic Region: Exchange > Domino
CMT for Coexistence Infrastructure for Load Balancing
Domino 6x/7x/8x
Exchange 2007/2010
SMTP
NRPC
Exchange Coexistence Servers (Primary & Backup for N.A.)
SMTP
NRPC
Exchange Coexistence Servers (Primary & Backup for EMEA)
EMEA Servers
EMEA Servers
SMTP
NRPC
APAC Servers
APAC Servers
Exchange Coexistence Servers (Primary & Backup for APAC)

Protect the Messaging Workflow of Your Users
Ensure the normal functionality of email between your users
CMT for Coexistence Messaging Workflow
Message threads stay intact regardless of migration status
Enables Outlook users to view and interact with embedded graphics, as well as Notes document and database links, the same way Notes users do
Makes images pasted in Outlook visible in Notes instead of showing them as “Red-X boxes”

Protect the Calendar Workflow of Your Users
Keep your user calendars in sync
CMT for Coexistence Calendar Workflow
Ensures that calendar events between the Notes users and the Outlook users stay in sync regardless of their migration status
Applies to creating meetings, updating meetings, rescheduling meetings, cancelling meetings, and evenapplies to changes to complex recurring meetings
Prevents calendar corruption when unsupported calendar functions are encountered

Protect the Directory Workflow of Your Users
Ensure that user addressing is transparent and functional
CMT for Coexistence Directory Workflow
Establishes directory synchronization between Domino and Exchange
Ensures that user addressing is transparent and functional regardless of a user’s migration status
Enables Notes and Outlook users to view traditional hierarchical name addresses in their emails and calendar invites rather than confusing SMTP names addressing
Without CMT for Coexistence…
…easy to understand email addresses before the migration…
…can turn into confusing email addresses during the migration…

Protect the Availability Workflow of Your Users
Ensure that users can check invitee availability when scheduling meetings
CMT for Coexistence Availability Workflow
Establishes calendar free/busy lookups between Domino and Exchange
Ensures that Notes and Outlook users can obtain calendar free/busy information about other users regardless of which system they are on or regardless of their migration status

Protect the Application Workflow of Your Users
Enable Outlook users to act on email-enabled Notes workflow apps
CMT for Coexistence Application Workflow
The Zero-touch Application Remediation (ZApp) option of CMT for Coexistence 3.0 prevents Notes application failure when users are migrated to Outlook
Intercepts mail messages with embedded Notes elements and remediates them for Outlook Users
Catches apps with Lotus UI commands that trigger mail messages and ensures they work properly
Apps that write to a users Lotus Notes calendar are either fixed or the user is notified with the information in a mail message
Requires no changes to the applications

CMT for Coexistence with ZAppWhat is ZApp?
Zapp - Zero Touch Application Remediation
Unique functionality of CMT for Coexistence that enables seamless support for workflow of legacy Domino Applications during and after messaging migration to Exchange.
Process developed and implemented as an advanced part of CMT for Coexistence implementation.
Joint effort by customer’s Domino Application Administration team and CMT for Coexistence implementation consultant.

CMT for Coexistence with ZAppWhen is ZApp Applicable?
When organization migrates mail from Domino to Exchange
When legacy Domino Applications remain during and after mail migration until application migration strategy is developed and executed.
When Notes Clients are retained on end-user workstations for access to legacy Domino Applications.
When legacy Domino Applications send e-mails to migrated Exchange users with custom elements requiring Notes Client to process (buttons, actions, certain hot spots)
When legacy Domino Applications interface with Domino mail files to initiate mail actions or store mail or calendar.

CMT for Coexistence with ZAppHow does it work?
When an e-mail containing a Notes-specific element is sent by a legacy Domino Application to a migrated Exchange user, ZApp component of CMT for Coexistence will recognize and intercept the e-mail.
E-mail is stored securely in the transitional Domino Database on Coexistence Domino Server (BTStore)
E-mail notification containing a link to the stored e-mail is sent to the Exchange user.
When Exchange user clicks on the link, Notes Client is launched and the e-mail stored in BTStore is opened.

CMT for Coexistence with ZAppHow does it work?
When a legacy Domino Application needs to interface with the mail file for a migrated Exchange user, a special replacement Domino Database is used for multiple migrated users instead of the Domino mail file (BTProxy).
Legacy Domino Application activity triggers appropriate action in BTProxy, which results in mail or calendar data being forwarded to the new Exchange mailboxes.
Deployment topology for BTStore and BTProxy is coordinated with the Domino Administration staff.

CMT for Coexistence ImplementationWhat skills are needed?
Strong Expertise in Internet Mail Routing
Strong Expertise in Domino Administration:
Server Configuration, Mail Routing, SMTP Routing, DB Replication
Strong Expertise in Exchange Administration:
Server Configuration, Availability Services, SMTP Routing
Working Knowledge in SQL Server Administration
Working Knowledge in IIS Administration
Working Knowledge in use of Microsoft Outlook/OWA
Working Knowledge in use of Lotus Notes/DWA

CMT for Coexistence ImplementationHigh-level Process Overview
Architect Mail Flow
Architect Directory Synchronization
Architect ZApp
If necessary, Architect Failover and Load-Balancing
Architect production roll out
Install CMT for Coexistence components
Validate each component
Establish and enable production support
Execute production roll out

CMT for Coexistence ImplementationPOC Lab as the starting point
1 or more Lotus Domino Servers
1 or more Microsoft Exchange Servers
Coexistence Domino Server
Exchange Transport Server
SQL Server for Directory Synchronization
IIS Server for Free/Busy Lookup
Outlook/OWA Client(s)
Notes/DWA Client(s)

CMT for Coexistence 3.0
Integral component of the Notes Transition Suite of Products for an Enterprise
Internet
SMTP
SMTP
BT Directory
Domino 6x/7x/8x
Exchange 2007/2010
DirSync
DirSync
MS-SQL Server
SMTP,
HTTP/HTTPS,
LDAP
NRPC
HTTP/HTTPS (Free/Busy)
BTStore(ZApp)
SMTP (Mail Routing)
WindowsCoexistence Server
BTDirSync – Domino Server Task
BTFreeBusy – Domino Server Task
BTEx – Mail Router Extension Manager
CMT for Coexistence
Free Time Lookup Web Config

Binary Tree Provides the most Comprehensive Solution for Migrating from Domino to Exchange (BPOS-D, BPOS-S, On-Premises, Exchange 2010/2007)
A Complete Suite of Software Solutions for a Workflow-Protected Migration
LAUNCH& RETIRE
PLAN &PREPARE
ANALYZE
COEXIST
MIGRATE
Analyze messaging
Coexist directories, free/busy, email & calendars
Migrate messaging
Analyze applications
Coexist email-enabled Notes workflow applications
Migrate applications
Migrate mobile devices
RE-TRAIN
Re-train Notes users on Microsoft Outlook
CONSOLIDATE & RETIRE DOMINO
Consolidate and retire Domino servers and applications

Questions and Answers

For More Information, Contact Us
Anita Brooks-Jackson, Microsoft Channel Manager, US SalesOffice: +1-630-466-3895 | Mobile: +1-630-750-9371 anita.brooks@binarytree.com
Traci Blowers, Director of Alliances and Business DevelopmentMobile: +1-716-864-7046 traci.blowers@binarytree.com
Kurt van den Eynden, Director of Sales, EuropeOffice: +44 (0) 20 7692 5661 | Mobile: +44 7980 449405kurtv@binarytree.com
Carl Baumann, Worldwide Director of SalesOffice: +1-215-550-6561 | Mobile: + 1-908-309-3997 carl.baumann@binarytree.com

Thank you for attending!Remember that we have a webinar on migration next Wednesday. For more information, visit www.clicktoattend.com event number 147381.

The only option for migration success

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How to Establish Interoperability Between Domino and Exchange 2010 with CMT for Coexistence 3.0

by Binary Tree on Apr 14, 2010

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How to Establish Interoperability Between Domino and Exchange 2010 with CMT for Coexistence 3.0 Webinar Transcript