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Permanent Data Growth According to the IDC, 35 billion email messages are generated every business day 400% data growth estimation for the next 5 Years More DataCentre space, more energy, more storage, more IT skills needs. A growing problem that Lab managed services can clearly address for you
Data Management -The threats Each year, 1 out 5 companies is affected by a major system disruption (London First) After a disaster, 43% never reopen, and 29% close within two years (McGladrey & Pullen, LLP) Average cost of downtime between € 15,000 and € 100,000 per day Board’s legal commitment to data protection
Data Management – The Paradigm More disk units, more space, more energy for not always critical data Legal requirement of data protection Increasing compliance needs Fixed budget needs / IT Outsourcing On average, in any file system, 70% of data is untouched and stale after 90 days
Backup & Recovery Definition: Ensure reliable and timely recovery of file and application data on business servers in the event of corruption, accidental deletion, or hardware failure. Challenges Time consuming and inefficient management of the backup and recovery process. Unable to provide reliable and fast system recovery in the event of system failures or disasters. Rapid data growth, limited IT resources, and shrinking backup windows are impacting business productivity. Increasingly complex environments require many backup and recovery products and personnel. Poor service level management and compliance reporting for backup infrastructure.
Customer Data Protection Definition: Discovering where customer data is stored across their organization, then monitoring how that data is being used, and finally protecting the data to ensure it remains within the organization. Challenges Discovering where customer data is stored. Monitoring how customer data is being used throughout an organization. Enforcing data security policies that protect customer data. Determining which laptops contain customer data in case a laptop is lost or stolen. Demonstrating compliance with state and government customer data security regulations.
Lab Data Management Suite 4 Ranges of Products Available DocumentSharingSolutions
1. Data Analysing Collect information by type, age, duplication and volume of data Analysedata and Report Immediate decision process Decide to delete, back-up or archive
Reporting & dashboard Immediate decision process
2. Online Data Backup
No “Primary storage” data modifications
Flexible strong retention policies (multiple versions in time)
Immediately and securely available for restore
Managed Service (SaaS) Lab Secure Datacenter Customer Vault Manager Corporate Headquarters Data Backup Data Recovery Web Central Control SharedVault Regional Offices Hardware, Director software, and maintenance included in the monthly subscription fee. Customer data are stored on common servers in our Data Centres and automatically replicated. Price/Gb/Month
Managed Service for SW Customers Customer-owned hardware and software. Lab Secure Datacenter Customer Facility Dedicated Vault Manager Corporate Headquarters Web Central Control Dedicated Managed Vault Regional Offices Customer data are stored on dedicated servers in our Data Centre and/or on Client sites. Price/month “all included”
Online Backup Reporting & Dashboards
Online Backup advantages No tape, no streamer, full disk to disk solution Every backup is a full backup (no increments) No human intervention needed – no error, no mistake Superior performance and reliability End-to-end data security (encryption, off-site...) Data automatically redundant (replication, ...) Automated, scalable deployment Regulatory compliance Assured disaster recovery, first step to BCP Broad platform support through one single interface Easy Restore immediately available – fast
3. Archiving Solutions
Archivenon-current data(aged, duplicates, ...)
Remove data from production “Primary storage”
Extended locked conservation period (many years)
Transparently available to the users (stubs online)
Global storage cost repartition
Archiving Solutions – why ? Storage Savings Reduce email storage costsFaster backups, better email server reliability, mailbox size reduction. Disaster Recovery Recover fasterGet operational immediately. Recover one user or the entire server. File Archiving Save space, reduce storage costsFaster backups, delete old files, archive files to lower cost media. Compliance Meet regulatory requirementsSOX, GLBA, SEC, FINRA, HIPAA, BASEL II, FOI, etc. Save emails, Bloomberg, IM. Avoid fines. Reporting / Monitoring Enforce policy - find abusersIdentify leakage of confidential information, stop inappropriate content. Business Intelligence Never lose commitmentsTrack projects, contracts, customers, complaints, prospects, deals, etc. eDiscovery Reduce legal costsInstantly search and retrieve messages from the archive Retention Management Control deletion of messagesProtect your business - ensure data destruction of messages in the archive. User Productivity Infinite message storeUser self-service to find any message they ever sent or received.
Archiving Solutions advantages Lower cost of storage – Optimise Primary storage Non-current data taken away from the production cycle Data stored off-site while still available to the client (stub) -> Control content and server consolidation Replicated and redundant storage for data security Compliant storage with multi versioning – no deletion possible before preset retention period Compliancy with corporate and legislative standards Green storage for energy efficiency Privacy, integrity and longevity guaranteed Reduced backup and restore times
4. Secure Document Sharing Solution Important business processes that involve confidential documents are extending outside the corporate boundaries. As documents travel further from corporate firewall, their protection becomes paramount. Data security breaches are all too common; today’s business demands a better way to collaborate without compromising sensitive information. The Brainloop Secure Dataroom: a web based application that allows you to share confidential documents. Work across a widespread network of users inside or outside your company. Top encryption, sophisticated security categories and a powerful permission system -> unrivalled document security in an easy to use and implement web-based solution.
Today’sunsecurebehaviour Customers & Partners External Lawyers Management E-Mail Internet Finance Auditors Board of Directors Inefficient and unsecure
Security is the key !
High security document sharing
Complete document encryption
2-factor authentification (password and PIN)
Protection with Brainmark, watermark & read-only mode
Tamper-proof audit trail captures all actions
Secure document delivery
Via link to the document in the data room
End to End protection
User name, password
One-time PIN sent via SMS
Optional: certificates, smartcards
Secure presentation and editing
”For your eyes only” presentation – no
printing, no forwarding
Seamless Microsoft RMS/Office integration
Channel secured by 128-bit SSL
256-bit encryption with unique keys
Multidimensional separation of duties scheme for managing the system keys
Where to use ?
Example: financial reports, strategy, etc…
Mergers & acquisitions transactions
Example: in all phases of the transaction process
Example: customer or supplier contracts
Collaboration in global projects and IP protection
Example: sharing of documents with external partners and team members